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Xero vs Aplos Comparison

Overview

Xero is a cloud-based small business accounting software with tools for managing invoicing, bank reconciliation, inventory,...

Aplos is a powerful cloud-based CRM suite for churches & nonprofits, offering fund accounting, donor & member management,...

  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials
  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials

Screenshots

Pricing

Starting from
$12.50/mo.month
  • Free trial available
  • No credit card required
  • Free account
  • Subscription based
Starting from
$59/mo.month
  • Free trial available
  • No credit card required
  • Free account
  • Subscription based

User reviews

5

4

3

2

1

1,120

523

174

54

72

  • Value for money
  • Ease of use
  • Features
  • Customer support
92%
would recommend this app

5

4

3

2

1

85

40

10

1

3

  • Value for money
  • Ease of use
  • Features
  • Customer support
97%
would recommend this app

Pros

The ease of creating a quote, changing it to an invoice once the client has accepted it, is a great add on. The ability to add inventory items on the fly is very welcoming.
Finances are easier to keep up to date and more frequently, the software updates are seamless, the reports are great, the integrations are outstanding, and the service is super.
On the dashboard you can see clearly, outstanding invoices and overdue invoices. This is essential for our team to access these numbers quickly and clearly.

Pros

What I love about the product is that it is easy for us who are new to accounting to use, but also robust enough that our treasure (CPA) is able to use it in more complex ways.
The webinars and support areas offered are always helpful as well. Lastly, I personally enjoy the humor of the Aplos team; and the occasional contests/prizes are fun, too.
Clearly designed for non-professionals like me - a volunteer doing a treasurer's job. Loved it from the first time I started playing with it during the free trial period.

Cons

Remember clear that when there was some technical problem the take no accountability. First It made me angry but then everything arranged.
Constant problems with integrated software for synching with bank & transactions. EXTREMELY poor customer service and it's ALWAYS the other software regardless of the problem.
There is no simple customer sales reports available. Quite ridiculous for a financial platform.

Cons

Ongoing problems, month after month, in many areas. Then the response time to get problems resolved is unacceptable and you are stuck in their hands until it works in their schedule.
I lost data at least a couple of times trying to look up accounts while entering a Receipt because I wasn't warned that navigating away from the receipt would delete my entry.
Our biggest complaint has been in the area of reporting. It is difficult to get the report info needed for our accountants.
  • Vendor responds to reviews
  • Last review9 days ago
  • Vendor responds to reviews
  • Last reviewa month ago

Key features

  • Total features78
  • ACH Payment Processing
  • API
  • Access Control
  • Accounting Integration
  • Activity Dashboard
  • Ad hoc Reporting
  • Assignment Management
  • Attendance Management
  • Auto-Matching
  • Automated Scheduling
  • Automatic Backup
  • Balance Sheet
  • Bank Reconciliation
  • Billing & Invoicing
  • Budgeting
  • Business Analysis
  • Cash Flow Management
  • Charting
  • Check Printing
  • Contact History
  • Contact Management
  • Credit Card Processing
  • Currency Conversion
  • Custom Landing Pages
  • Customer Database
  • Customer History
  • Customer Segmentation
  • Customizable Branding
  • Customizable Reporting
  • Customizable Templates
  • Data Import
  • Data Import/Export
  • Data Synchronization
  • Depreciation Calculation
  • Depreciation Tracking
  • Document Management
  • Document Storage
  • Document Templates
  • Drag & Drop Interface
  • Electronic Payments
  • Email Integration
  • Email Templates
  • Event Management
  • Expense Claims
  • Expense Tracking
  • Financial Analysis
  • Financial Management
  • Fixed Asset Management
  • Forecasting
  • General Ledger
  • Goal Setting / Tracking
  • Inventory Management
  • Inventory Tracking
  • Invoice Management
  • Invoice Processing
  • Mobile Integration
  • Monitoring
  • Multi-Currency
  • Order Confirmation
  • Order Management
  • Order Tracking
  • Payroll Management
  • Performance Reports
  • Permission Management
  • Physical Asset Tracking
  • Price Management
  • Profit / Loss Statement
  • Progress Tracking
  • Projections
  • Purchase Order Management
  • Quote Management
  • Real Time Data
  • Real Time Reporting
  • Receipt Management
  • Recurring Billing
  • Reimbursement Management
  • Retail Inventory Management
  • Sales Tax Management
  • Sales Tracking
  • Search Functionality
  • Status Tracking
  • Stock Management
  • Tagging
  • Template Management
  • Third Party Integration
  • Transaction History
  • Volunteer Management
  • Total features19
  • ACH Payment Processing
  • API
  • Access Control
  • Accounting Integration
  • Activity Dashboard
  • Ad hoc Reporting
  • Assignment Management
  • Attendance Management
  • Auto-Matching
  • Automated Scheduling
  • Automatic Backup
  • Balance Sheet
  • Bank Reconciliation
  • Billing & Invoicing
  • Budgeting
  • Business Analysis
  • Cash Flow Management
  • Charting
  • Check Printing
  • Contact History
  • Contact Management
  • Credit Card Processing
  • Currency Conversion
  • Custom Landing Pages
  • Customer Database
  • Customer History
  • Customer Segmentation
  • Customizable Branding
  • Customizable Reporting
  • Customizable Templates
  • Data Import
  • Data Import/Export
  • Data Synchronization
  • Depreciation Calculation
  • Depreciation Tracking
  • Document Management
  • Document Storage
  • Document Templates
  • Drag & Drop Interface
  • Electronic Payments
  • Email Integration
  • Email Templates
  • Event Management
  • Expense Claims
  • Expense Tracking
  • Financial Analysis
  • Financial Management
  • Fixed Asset Management
  • Forecasting
  • General Ledger
  • Goal Setting / Tracking
  • Inventory Management
  • Inventory Tracking
  • Invoice Management
  • Invoice Processing
  • Mobile Integration
  • Monitoring
  • Multi-Currency
  • Order Confirmation
  • Order Management
  • Order Tracking
  • Payroll Management
  • Performance Reports
  • Permission Management
  • Physical Asset Tracking
  • Price Management
  • Profit / Loss Statement
  • Progress Tracking
  • Projections
  • Purchase Order Management
  • Quote Management
  • Real Time Data
  • Real Time Reporting
  • Receipt Management
  • Recurring Billing
  • Reimbursement Management
  • Retail Inventory Management
  • Sales Tax Management
  • Sales Tracking
  • Search Functionality
  • Status Tracking
  • Stock Management
  • Tagging
  • Template Management
  • Third Party Integration
  • Transaction History
  • Volunteer Management

Integrations

  • Total integrations888
  • Authorize.net
  • Dropbox Business
  • FreshBooks
  • Magento Commerce
  • Microsoft Dynamics GP
  • Microsoft Excel
  • NetSuite
  • PayPal
  • QuickBooks Online
  • QuickBooks Online Advanced
  • SAP Business One
  • Sage Intacct
  • Salesforce Sales Cloud
  • Shopify
  • Slack
  • Stripe
  • WooCommerce
  • Workato
  • Xero
  • Zapier
  • Total integrations3
  • Authorize.net
  • Dropbox Business
  • FreshBooks
  • Magento Commerce
  • Microsoft Dynamics GP
  • Microsoft Excel
  • NetSuite
  • PayPal
  • QuickBooks Online
  • QuickBooks Online Advanced
  • SAP Business One
  • Sage Intacct
  • Salesforce Sales Cloud
  • Shopify
  • Slack
  • Stripe
  • WooCommerce
  • Workato
  • Xero
  • Zapier

Security

  • Encryption of sensitive data at rest
  • HTTPS for all pages (web-based apps)
  • Reports/alerts for security breaches
  • Multifactor authentication options
  • Customer data removed upon service cancellation
  • Encryption of sensitive data at rest
  • HTTPS for all pages (web-based apps)
  • Reports/alerts for security breaches
  • Multifactor authentication options
  • Customer data removed upon service cancellation

User reviews that mention these apps

Overall Rating
  • Ease of use
  • Customer support

Share this review:

Aplos

Amazing Fund Accounting software for small to medium non-profits!

Reviewed 6 years ago

If you are busy with the stuff that your non-profit is about, and accounting for the organisation is a necessary dragon, then Aplos will be your knight in shining armor to slay it! Having implemented a number of other products for small organisations in the past (Quickbooks, Xero, Sage, MS Dynamics GP) I have to give the award for easiest, quickest & most readily accepted to Aplos. If you want to...

Pros

No pros were added to this review

Cons

No cons were added to this review

Xero vs. Aplos

See how Xero and Aplos stack up against each other by comparing features, pricing, ratings and reviews, integrations, screenshots and security. Compare real user opinions on the pros and cons to make more informed decisions.

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