Billing & Invoicing Software

What to look for in a Billing & Invoicing app?

If you bill by the hour, by service or by project, then billing and invoicing software is crucial for your business. Cloud-based billing and invoicing apps provide the ability to generate personalized invoices through customizable and pre-defined templates, as well as track and accept payments, send out statements, and record billable man hours. Good billing software will also send reminders of due payments, notifications of when you have had a payment accepted, and set up recurring billing for repeat customers. By automating the billing process, you can prevent late or missed payments, improve customer relations, as well as become more efficient and effective as a business.

Billing & Invoicing ranking

Reviews
Integrations
Mobile
Media
Security

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Must have Billing & Invoicing features

Choosing the right billing & invoicing app for your business is not an easy process, but here are some common features you should look for, as well as some more niche functionality that could be useful for your business.

API

Your billing and invoicing software shouldn't function in isolation, but if you want it to work with your other systems, you'll need a fully-documented API that integrates with other common solutions, along with plenty of support from the software vendor.

View all apps with API

Multi-Currency

If you are running a global business and have clients in a variety of countries, you will need software that provides the ability to invoice and receive payments in multiple currencies.

View all apps with Multi-Currency

Purchase Orders

Create and customize purchase orders than send them as a bill, all from within the same system.

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Time & Expense

Tracking Keep track of time spent and expenses acrrued on a project from within your billing and invoicing software, allows you to invoice for services more easily.

View all apps with Time & Expense

Recurring Billing

Recurring billing allows you to automatically bill customers that have subscribed to a product or service you offer on a regular basis.

View all apps with Recurring Billing

QuickBooks Integration

Being able to integrate your billing and invoicing software with your accounting solution (such as Quickbooks) allows for a better flow of information and more streamlined processes.

View all apps with QuickBooks Integration

Project Tracking

Keeping track of the status of a project means that you can more easily access key metrics that allows you to send bills and invoices quicker and in a more accurate way.

View all apps with Project Tracking

Email Integration

By integrating your billing and invoicing software with your email app, you can keep client information in one place, and more quickly and accurately send invoices to your clients.

View all apps with Email Integration

Sales Orders

When your complete a sale, convert the sales order into an invoice with the click of a button from within your billing and invoicing software.

View all apps with Sales Orders

Further reading on Billing & Invoicing

  • Six Apps to Bill Your Customers on Time

    Making a sale is generally considered the difficult part. However, there is another, often-neglected operational area that is equally difficult. I am, of course, referring to Billing and Invoicing.
  • Three Apps to Automate Billing and Invoicing This Holiday Season

    This holiday season your small business will replace the traditional jingle bell sound with the ring of your cash register. At least, that's what we're all hoping for, right? To make sure that every transaction gets accounted for, you need the right invoicing and accounting tools. And spreadsheet users this may mean its time to replace the tedious and manual with up-to-date cloud-based apps.
  • How to Choose the Right Subscription Billing App for Your Small Business

    What do Netflix, Spotify, Adobe, and Apple all have in common? Amongst other things, they've all recognized the value of the subscription business model. With growth in the subscription economy and the importance of offering different payment plans to your customers, a strong subscription billing app is the lifeblood of any business.
  • Show me the money! 5 ways to get your invoices paid faster

    Invoicing: a word that can make even the most thick-skinned business owner want to go hide under the bedcovers. Yet it is the lifeblood of any business, and prompt payment holds the key to continued success. If only it was a bit easier to get customers to pay on time.

Billing & Invoicing Category Leaders Q4 2016

GetApp's quarterly ranking showcases the top 25 Billing & Invoicing apps based in the cloud. Each app is scored using five factors, worth 20 points each, for a total possible score out of 100. These factors include user reviews, integrations, mobile app availability, media presence, and security. Each app's score is independent of commercial interests and existing relationships that GetApp has with app vendors.

Scroll down for more details about how we calculate scores.

Reviews
Integrations
Mobile
Media
Security

1. QuickBooks Online

Small business accounting software
90
18
19
20
20
13

2. Xero

Beautiful Accounting Software
86
20
20
16
17
13

3. FreshBooks

Cloud Accounting Software for Small Business Owners
77
18
17
18
16
8

4. Wave

All-in-one accounting, invoicing, payroll, payments, and receipt management solution.
66
13
6
17
16
14

5. Zoho Invoice

Online Invoicing, Billing and Time Tracking
66
11
9
17
17
12

6. FinancialForce Accounting

Accounting App for Salesforce
64
7
16
9
16
16

7. Intacct

Best-in-class Cloud ERP for Finance
64
15
16
12
8
13

8. KashFlow

Accounting software for small businesses
61
12
16
13
9
11

9. Harvest

Time Tracking and Online Invoicing
59
11
16
16
16

10. Clio

Cloud-based legal case management software
58
9
10
14
12
13

11. Clear Books Accounting

Online accounting software
55
14
5
7
16
13

12. MYOB

Online accounting and payroll for every business
55
9
16
14
16

13. FreeAgent

UK online accounting software for small businesses
54
13
14
13
14

14. PaySimple

Run a Business. Have a Life.
51
10
3
16
5
17

15. Chargify

Easily manage and grow your recurring revenue business!
50
9
16
7
5
13

16. BigTime Time & Billing

Time billing and PM software for SMBs. Intuit OEM Partners.
48
7
9
14
4
14

17. Zoho Subscriptions

Smarter Billing for Your Subscription Business
48
10
9
0
17
12

18. AccountSight

Time tracking and billing software
47
9
4
13
2
19

19. Fusebill

Subscription Billing Made Easy
47
12
8
6
4
17

20. ChargeOver

Subscription Billing for SMBs
47
12
12
0
6
17

21. Bill.com

Magically Simple Business Payments
47
16
14
8
9

22. Chargebee

Subscription Billing & Recurring Payments Software
45
12
12
0
5
16

23. Paymo

Task Management, Time Tracking and Accounting for SMBs
45
18
5
12
4
6

24. Hiveage

Online Invoicing & Billing Software for Small Businesses
40
10
7
6
5
12

25. BillQuick

Time & Billing | Project Management | Accounting
40
5
5
14
6
10
Reviews
Integrations
Mobile
Media
Security

Who is the ranking for?

This ranking is for business owners and decision makers looking for a first glance at the leading cloud-based Billing & Invoicing software in the industry. The data serves as a point of reference highlighting the key factors that small businesses should look at when first analyzing a piece of software. These factors include user perception (reviews), compatibility (integrations and mobile app availability), market presence (media presence), and security features (security).

For more details on why we chose these data points, take a look at our industry research reports, which provide in-depth explanations of each data point, as well as trends in the industry.

How are the scores calculated?

An app’s score is calculated based on five unique data points and is completely independent of any relationships that GetApp has with app vendors. The data points are calculated as outlined below:

User Reviews

The score for user reviews is calculated using a Bayesian estimate, which is a weighted average that includes the number of reviews and the rating of an app, benchmarked against other apps in the category. This raw number is then scaled to represent a value between one and 20.

Integrations

Integration scores are calculated by scaling and adding two different averages for the number of listed integrations on GetApp: the first 15 points are awarded for the total number of integrations scaled against the average for the top 25 percent of apps in the category, while the final five points are awarded for the total number of integrations scaled against the leader in the category.

Mobile Platforms

Mobile platform scores are calculated using data from Google Play and the Apple App Store. Five points are awarded for having an Android App, and another five for an iOS app. The additional 10 points are calculated based on the user ratings of the app in each store, rated out of five, for a total of 20 points.

Media Presence

Media presence is calculated using the number of Twitter followers and Facebook fans a vendor has. Each social network contributes a maximum of 10 points to the total score. The first five points are awarded for total number of followers scaled against the average number of followers that each vendor in the category has, while the remaining five points are awarded based on the total number of followers, this time scaled against the category leaders. The scores for Facebook and Twitter are added together for a total score out of 20.

Security

Security is calculated using answers from a vendor-completed survey. The questions in the survey are based on the Cloud Security Alliance self-assessment form as part of the Security, Trust & Assurance Registry. With 15 questions, each answer is assigned a point value based on vendor response, with additional points given for security certifications, for a maximum possible score of 20.

In the event of a tie, each data point is weighted for importance, with security taking precedent, followed by reviews, integrations, mobile apps, and media presence, respectively.