Total Party Planner Pricing Plan & Cost Guide

Total Party Planner

Online catering software

4.86/5 (106 reviews)

Total Party Planner Pricing

Starting from: $125.00/month

Pricing model: Subscription

After a one-time activation fee of $499:

Monthly: $125

Annual: $1250

Additional users can be added for $30 each per month

View Pricing Plans

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Pricing Comparison

How does Total Party Planner compare with other Hospitality & Travel apps?

Subscription plan?

Total Party Planner



100% of apps offer a
subscription plan

Free trial?

Total Party Planner



80% of apps have a
free trial

Freemium plan?

Total Party Planner



10% of apps have a
freemium plan

Pricing Comparison

Hospitality & Travel app prices shown are $/month




Total Party Planner Pricing Reviews

Pros
  • Easy to Use
  • menu costing, event costing, financial information
  • Ease of use, functionality, and professional presentation
  • Customer service agents are always available when we need them.
Cons
  • Complex to learn all tools available
  • Nothing you can do anything about--the data entry.
  • I would like to be able to schedule future emails to clients.
  • The speed of the program. I wish some actions within the program had a faster loading time.
98%
recommended this to a friend or a colleague

25 reviewers had the following to say about Total Party Planner's pricing:

Conrad Kramer

Overall a very useful and handy tool that propelled my catering business to the next level.

Used weekly for 1-2 years
Reviewed 2018-02-22
Review Source: Capterra

Very useful for creating proposals and invoices. I also love the calendar.The features I value the most is the easy ability to create proposals and invoices so easily. There are templates so you don't have to be an excel/word expert. I also find the calendar very useful for planning events.

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Total Party Planner

Online catering software

Richard "Dickie" King

Total Party Planner's First Customer

Used daily for 2+ years
Reviewed 2016-09-28
Review Source: Capterra

I started with a Competitors software some 20 plus years ago. I immediately found it to be OVER priced. The promises made by that competitor about Customer Support- didn't happen. Then, by fate, I was presented the dreams of a young man that created Total Party Planner (TPP). I have NEVER ONCE, in all these years, been denied the help that I needed in Customer Support almost immediately, every time! I know others that use TPP and they agree with me. Additionally, I am 70 years old, technology challenged, and guess what? I learned in a few hours how the master the program ! I am not only pleased with the quality of those people at TPP but can't understand why a consumer would go any where else. My thought, you might find a whistle or bell somewhere else but in my Catering business its called Customer Service !Easy to Use

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Total Party Planner

Online catering software

Calvin Coleman

It has been a life changer

Used daily for 2+ years
Reviewed 2016-10-31
Review Source: Capterra

Well, I started out as a desktop user and I cannot say enough about how TTP changed my life--it cut my time planning events in half and my food cost went down 10%. Making a shopping/ordering list is now something that I can do in 10-15 minutes for a whole week's worth of orders. Customer service is A+++++. They are personally invested in my use. It is unbelievable how helpful the staff is and their follow up. I love the way support calls back to check on me a day or two after a question or a problem. If you take the amount of time you save on event planning, menu costing and ordering and put an hourly dollar value on it, you will find that TPP costs probably half of that a year. I'm just a small business with around $300,000.00 in annual sales and it changed my life. There are also features that a larger catering business would find extremely helpful. I use some new feature regularly and I am always surprised at how much time it saves me. Just do it! The cost will never be an issue because Total Party Planner pays for itself! menu costing, event costing, financial information

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Total Party Planner

Online catering software

John Serock

Amazing Customer Service

Used daily for 2+ years
Reviewed 2016-10-04
Review Source: Capterra

We have been very happy with TPP for the past 4 years that we have been using them. Their customer service is second to none. One of the initial things I loved and made me choose them over some of the pother options was their upfront pricing. The price they quote you is what you pay. No surcharges for upgrades and they integrate seamlessly with other 3rd party software that we utilize in our day to day operations. Customer service agents are always available when we need them.

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Total Party Planner

Online catering software

Mike Wessel

I've used this software for years, it only gets better...ALL THE TIME. Really a terrific company.

Used daily for 2+ years
Reviewed 2017-12-30
Review Source: Capterra

it just worksAllows my company to generate professional quotes with all information that a client needs. Prices, product with description and amounts. I can built menu items quickly and accurately allowing me to food cost each unique event menu. I can staff events quickly and know my labour cost as well as allowing the client to see their cost. There is so much more Total Party Planner does. If there is a question I may have I can email and get an answer back quickly, if I need an answer NOW, I can phone the tech line and there is always someone there, oh wait, 1 time I had to leave a message, and was called back within 5 minutes. Terrific company, software and service.

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Total Party Planner

Online catering software

Mike Wessel

Fantastic Product, Fantastic customer support

Used daily for 2+ years
Reviewed 2017-02-22
Review Source: Capterra

We have been using Total Party Planner for 10 years now. It only gets better and more powerful as time goes by. I used to put proposals, menus etc. on Excel, not professional enough in this day and age. TPP makes us look professional. Food costing is so important if you want to stay in business, I did not do food costing and it was killing us. In TPP you can build recipes down to the Nth degree, you will know what the menu cost is. This also goes for building staff for events, having it pre-costed so you will know if the price you give is correct. Stopping in at the TPP booth at Catersourse, I met John Cohen, the owner. I am still thrilled that he listened and was able to understand my needs and get me signed up. If you need catering software you owe your company to call Total Party Planner and get onboard.

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Total Party Planner

Online catering software

Amber Stewart

Saves time so you can focus on the food and service

Used daily for 6-12 months
Reviewed 2018-02-16
Review Source: Capterra

It saves us times!!! Improves communication between the client team and kitchen/production team Helps keep our events and inventory organized I like that I can quickly whip up a professional proposal and send it right within the system, this function alone saves me hours and is worth the price. It is so easy to make changes to a proposal. We are starting to use some of the other features including the costing and pack lists and it's all just making our business more efficient and productive. I wish I would have found this program sooner. I would strongly recommend to any caterer.

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Total Party Planner

Online catering software

Megan Thiel

Can't Live Without Total Party Planner

Reviewed 2009-11-20
Review Source: Capterra

Absolutely two thumbs up! The price is great! The product is easy to use! Customer Service is always there to answer your questions if you have any. Total Party Planner would be an asset to anyones business.This product has made my life so simple. Our entire company is run through this program from the initial entry of the event, to the pricing of the event, to building the menu, to the closing of the event and sending it over to quickbooks via the web. The ease of clicking on my party via the calendar, the ease of finding a client or venue as well as changing them during set up of the event, the ease of adding menu items when creating the menu are all great. Total Party Planner is always making their product easier to use through updates from their knowledge and clients input. We have the web version and the business can be tracked from the comfort of my home or when out of town or on vacation. Because we are on the web, we have full access to our company. We can email invoices or proposals from anywhere. I can go on and on on how great this program is and how it has made my life easier in our catering business.

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Total Party Planner

Online catering software

Delaney Wray

It changed the way we work, build events, and our efficiency as a company

Used daily for 2+ years
Reviewed 2017-06-08
Review Source: Capterra

Creating a more efficient way to create proposals for our clients.I love how easy it is for us and how easy it is to review for our clients. I also love how everyone in the office can few all of the events at the same time.

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Total Party Planner

Online catering software

Cymbre Wicker

TPP has transformed our business productivity, professional appearance and efficiency.

Used daily for 2+ years
Reviewed 2017-06-07
Review Source: Capterra

TPP was very easy to set and customize to our specific business model. The pricing and inventory functions have saved us hours and hours of man time. The uniform and professional "look" of our proposals, contracts and invoices are top notch.

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Total Party Planner

Online catering software

Patrick McCreary

Total Party Planner

Reviewed 2016-11-28
Review Source: Capterra

Let's face it. Catering can be a gauntlet. I purchased TPP when my company was small. It was a huge step up from Quickbooks Invoicing. It helped keep track of menu items, recipes, pricing, staffing, inventory and so much more. It helped facilitate our growth over the years.

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Total Party Planner

Online catering software

Ilana Knudsen

Fantastic!

Used daily for 1-2 years
Reviewed 2017-04-24
Review Source: GetApp

This program saves hours in all aspects of event planning - initial proposals, budget considerations, contracts, menu pricing, tracking profits, you name it. Their staff is incredibly efficient and helpful. I was working remotely late on a Friday - after business hours - had an issue, and they contacted me back within 30 minutes and had the problem fixed. Awesome!

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Total Party Planner

Online catering software

Leslie Smithwick

Couldn't operate with it!

Used daily for 2+ years
Reviewed 2016-12-14
Review Source: Capterra

The value for this software is amazing. We are able to schedule, produce and manage hundreds of events. Client management, recipes, costing, order lists, many reports, event worksheets for the kitchen, and inventory management just scratch the surface of what TPP can do. I love the extras, such as credit card processing, and linking to my other favorite programs. The customer service team is ALWAYS available to help you solve any issue and listening to your suggestions. They are always making improvements to better serve the client. I can't say enough good things!Contact management tools and tasks to stay on top of every event

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Total Party Planner

Online catering software

Chef Steven Popp

Very few things can buy you time to actually run your business - TPP does, and extremely well!

Used daily for 1-2 years
Reviewed 2016-10-14
Review Source: Capterra

I was you, 1 year ago. My restaurant was running me, requests for catering were pouring in and we had just put our catering food truck on the road. I was stressed to the max, drowning in Excel Catering Event Order spreadsheets and missing catering pick-up orders and panicking my kitchen. I know.. you assume that I'm a newbie, and that's sweet. I'm in my 30th year of cooking for a living, and at the age of 43 own one of the top restaurants in my industry category in our Province. We staff 40 plus people for a 15 table full-service restaurant that turns 10 to 11 times a day from Thursday to Sunday - every week. That doesn't include six figures per year in take-out and six figures in Catering now a year later. Add to that, I'm no slouch on the computer and can code in Excel like it's second nature. Why do you need to know this? It gives you context for this review. Without Total Party Planner to take away the headaches of searching for pricing, building proposals, databasing clients and providing seamless continuity for all of our communication, we wouldn't be able to grow like we have. Yes... evaluate how much the software costs, and look at your business and determine if you can afford it - it's not cheap. However, bear in mind this one caveat. - How much is your time worth? - How much are you spending in repairing your credibility with clients, when you miss a detail? - How much are you losing when you forget to add a detail to an order and have to take it at a loss? - Are your skills being utilized in the right facet? I'm a chef, not an event planner and certainly not an accountant. TPP assists me to be a better business person. I could have designed a database in MS Access, or continued in Excel - but why? My results would not have produced the package that TPP offers. I know what you're thinking... this reads too good to be true, and in fact, there is one thing that needs to be cleared up. This program came easy to me, it all made sense from a Culinary perspective and the types of information required to utilize the program to its fullest were familiar to me. There, I said it, this is a professional level program. Not that it's just for enterprise level clients, but, hospitality professionals. Just be prepared. The learning curve here is quite steep for the uninitiated. But.... Their customer service is outstanding... really... they care - a lot. I use 8 different subscription business services, and TPP is the best! This software allows hospitality professionals and entrepreneurs who own small to medium sized operations present themselves in a polished and consistent way

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Total Party Planner

Online catering software

Anonymous

Easy to use, great customer service

Used daily for 2+ years
Reviewed 2018-04-04
Review Source: Capterra

Tracking and Preparing for EventsEasy to setup events, integrates with google calendar and quickbooks. Great for tracking events, preparing menu's and listing setup instructions. Also used for Labor tracking and cost, menu creation and inventory.

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Total Party Planner

Online catering software

Michael Sullivan

AWESOME!

Reviewed 2015-04-30
Review Source: Capterra

I switched to TPP out of frustration with my current software. It was expensive and fragile and every time I had an issue, it was NOT covered under my maintenance plan. John and his staff are WONDERFUL to work with and they continue to update the software. It is easy to use and doesn't go down. What more can you ask for?

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Total Party Planner

Online catering software

Ann Endsley

Total Party Planner Revolutionized our Event Planning and Catering Business!

Reviewed 2015-08-17
Review Source: Capterra

Total Party Planner enabled our company to respond more quickly and efficiently to our customers with professional looking proposals. At the same time it provided clear, complete information to our culinary team and helped us organize and price our menu items as well as develop packages for certain clients. We have a large inventory of rental items which is now fully organized and tied to our proposals. Our invoicing and billing procedures are now streamlined and our A/R is minimal. In sum this program revolutionized our business and we now have only two people doing the data entry work that used to take an entire department to execute and we are processing nearly double the number of events. Our company would not be where it is today if we did not have Total Party Planner!

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Total Party Planner

Online catering software

Mike Wessel

A Fantastic product that saved my company

Reviewed 2015-04-16
Review Source: Capterra

We started using Total Party Planner in 2007, we are not a large catering company but we have been in business 51 years this years. At that time I knew I needed catering software to help me with propsals, food cost, staff cost, accounting (how many invoices have YOU forgot about because at the end of the long day you just want to go home...and then forget to send ) I used to send proposals out from Excel on letterhead, LOL, wow I look back and think it was all rudimentary. Now we have professional proposals that look terrific and I know my cost on food, supplies and staff are correct...and I'm making money! Yes TPP is the reason we are in business still. Once I had built all my recipes and menus in, I saw a bit of a scary site, costs that were off the charts. As with any software you get what you put in and it does take time to input into recipes and menus so you get the accurate food costing you are looking for but I never send out an event proposal without checking my costs first. It's easy to make new menu items, build recipes from the inventory, staffing is a snap, put them into the event, add the from time to end time and you know what your costs are. LOVE IT!! Just get it, you need this software to take you to the top.

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Total Party Planner

Online catering software

Brian Thompson

We love TPP!

Used daily for 2+ years
Reviewed 2016-10-05
Review Source: Capterra

I have been using Total Party Planner for my catering business the last four years and I can honestly say I don't know what we would do without the software. It is the lifeline to our business and helps to keep us organized in the office and in the kitchen! The value of time savings and the functionality of the software is invaluable. They are constantly adding new features and functions to make life easier for the end user. I can honestly say every person that uses the system and program learns quickly and is able to use the components of the software that apply to their job position very easily. I honestly recommend any one with a catering or food related business to check out Total Party Planner for their software solution. It has changed how we do business and has increased our revenue streams as a result of the added organization and time savings the program provides our company. From pack lists to recipe analysis to food cost tracking this software has it all! Highly recommend!Ease of use, functionality, and professional presentation

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Total Party Planner

Online catering software

Ken Koprowski

Total Party Planner- Best Software ever for catering

Reviewed 2015-04-24
Review Source: Capterra

I have been using TPP since 1995. It saved me and my business and allowed me to grow. There are so many features built in that after 10 years I am still adding great options to my system. It is on of the easiest programs to use. The customer service is second to none. If you have a question - you will get a live person (that you will get to know) right of way. If it was not for TPP my company would never have grown to what it is. The small price you pay per month will pay for itself in the first few weeks that you are online. Without TPP and their great team I would still be a small catering company making very little money. Anyone one can cook great food - but being able to deliver fast, clear proposals to your clients will make you the money. Please do not hesitate to purchase this software- it will be the best investment you will make.

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Total Party Planner

Online catering software

Adam Bershad

Total Party Planner is the top event management software I've seen

Reviewed 2016-11-29
Review Source: Capterra

TPP is a wonderful event management platform. It's comprehensive and easy to use, unlike others I've seen during my 20 years as a catering and event industry consultant. It's also cost effective and quick to set up and launch. I highly recommend that you give TPP a hard look prior to choosing an event management tool.

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Total Party Planner

Online catering software

Lendy Hensley

TPP Helped me grow to over 10 million in annual revenue.

Used daily for 2+ years
Reviewed 2016-10-12
Review Source: Capterra

I started using TPP's desktop solution in 2005. We wuickly switched to their online solution within the year. In that time TPP has helped City Catering grow to over 10 million dollars in annual revenue. Their catering background shows in the forward thinking updates to the program and their support team is fast and responsive. We use the program to its fullest and have had excellent results. TPP is a valued partner in growing my business. Very user friendly. Knowledge of the catering industry was used to design it.

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Total Party Planner

Online catering software

Karen Lavender

Used for three years and it was great but the new view they have rolled out is full of flaws!!!

Used daily for 2+ years
Reviewed 2018-01-29
Review Source: Capterra

It was a great product that served our company for several years. It allowed our business to grow and service a retail store front, a catering and bakery business in a new expanded facility. Currently we are spending more time trying to fix problems with the software than we are spending with clients. It is costing us money in labor, time off task, plus the added expense of redoing the event over and over to get it correct.It was easy to use, make changes on and produce a quality product. We were not having any issues so why they made big, big changes I do not understand. For a while we could continue to use the original system but then over night the old system would not work to process payments, create menus, etc. No new manual was created and you must tech support every time you create something new. For the money we pay we should have a quality product again.

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Total Party Planner

Online catering software

Andy Cohen

Learning experience with Mel

Used daily for less than 6 months
Reviewed 2016-09-15
Review Source: Capterra

I havent had lot of experience with it yet, but from what I've learned and how I've used it over the past few weeks, I couldnt be happier. I was hesitant to make the investment, but the potential value is clear. Mel Harper has been amazing to work with. He was pleasant and easy to work with. Mel has helped me so much and made me feel comfortable with the software and with TPP in general. He should be commended for his knowledge of the software, ability to listen, learn, explain and clearly communicate with his clients. Very impressed with his skills and representation of TPP.CRM, task management, Proposal writing, financial report so far.

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Total Party Planner

Online catering software

Alissa Parks

Amazing Software, Stellar Customer Service

Used daily for 2+ years
Reviewed 2016-10-29
Review Source: Capterra

From start to finish TPP's customer service was always friendly, and above & beyond helpful. If they didn't have a feature, they worked on creating one. They have great work-arounds to manage almost anything you need. The use of the software increased our efficiency, productivity and therefore profitability almost instantly. It takes a little bit of practice to get everything sorted out and create proposals but once you get the hang of it you fly through them send customers professional and thorough proposals and invoices super quickly and close the deal. I can't say enough good things about the service and the staff! Totally worth the cost. The details and the ability work around and create your own options. The menu details and invoicing ease was great too.

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Total Party Planner

Online catering software