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APS Payroll vs OnPay Comparison

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Overview

Category Leaders

Automatic Payroll Systems (APS) makes payroll and HR easier for our customers.

Category Leaders

OnPay is online payroll software for growing businesses in all 50 states. Payroll services include processing payroll, automating...

  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials
  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials

Video & Screenshots

No videos yet

Pricing

Starting from

50

Per month

  • Free trial available
  • Credit cardless trial
  • Free account
  • Subscription based

Starting from

36

Per month

  • Free trial available
  • Credit cardless trial
  • Free account
  • Subscription based

User reviews

4.6

613

5

4

3

2

1

419

163

25

4

2

  • Value for money
  • Ease of use
  • Features
  • Customer support
99%
would recommend this app

4.8

392

5

4

3

2

1

353

30

2

1

6

  • Value for money
  • Ease of use
  • Features
  • Customer support
98%
would recommend this app

Pros

My overall experience with APS has been outstanding, will always recommend them to anyone.

FW

FELISHA W.

The recruiting/hire feature has saved me hours of work in relation to on-boarding. It's been amazing to have the seamless transfer of employee data into payroll.

FS

Felicia S.

Being able to combine payroll AND HR online is amazing. I love the reporting options I have and that I can still run payroll in house but have APS handle the taxes so they are done correctly.

RC

Robin C.

Pros

As a foreign company moving into the US market I'm glad we chose OnPay. They have been great at making everything smooth from helping us get set up with payroll to benefits for our employees.

LP

Lukasz P.

User-friendly, excellent customer support, super easy on a small budget and I am 100% comfortable in leaving everything in their capable hands. Simply click a button on payday and it's done.

TS

Tina S.

Alway friendly staff that is eager to help answer any questions and get us to a resolution. Software is simple and packed with features.

LD

Larry D.

Cons

The only thing I dislike was the initial integration. I misunderstood what APS would do, and thought we were hiring someone to actually process our weekly payroll.

JW

Jodi W.

And we dislike that you have to use the drop down when correcting time sheets instead just being able to type in the correct time.

TC

Tammy C.

Comments are necessary if a punch is missed: for example, if an employee forgot to clock in from lunch, they would have to enter the comment "missed clock in after lunch 12:15" before they clock out.

JB

Jenny B.

Cons

Sometimes new employees miss the part about setting up direct payment into their accounts. It must not be obvious, because about 1 out of 3 will miss it.

JP

Joan P.

Also, there was a problem with payroll being processed twice within two minutes from each other. There should have been a pop up stating you already processed a payroll.

aM

alicia M.

I hate paperwork and don't have a big enough operation to justify hiring a book keeper.

MF

Matthew F.

  • Vendor responds to reviews
  • Last reviewa month ago
  • Vendor responds to reviews
  • Last review4 days ago

Key features

  • Total features52
  • 401(k) Tracking
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Applicant Tracking
  • Approval Process Control
  • Archiving & Retention
  • Attendance Management
  • Attendance Tracking
  • Audit Management
  • Benefits Management
  • Candidate Profiles
  • Candidate Tracking
  • Career Development
  • Check Printing
  • Collaboration Tools
  • Compensation Management
  • Compliance Management
  • Compliance Tracking
  • Configurable Workflow
  • Customizable Reports
  • Customizable Templates
  • Data Import/Export
  • Data Visualization
  • Direct Deposit
  • Document Management
  • Document Storage
  • E-Verify/I-9 Forms
  • Electronic Forms
  • Electronic Signature
  • Employee Database
  • Employee Handbook
  • Employee Management
  • Employee Onboarding
  • Employee Portal
  • Employee Profiles
  • Employee Self Service
  • Employee Time Tracking
  • HR Management
  • Job Posting
  • Learning & Development
  • Leave Tracking
  • Mobile Access
  • Multi-State
  • Onboarding
  • Orientation Workflow Management
  • Payroll Management
  • Payroll Outsourcing
  • Payroll Reporting
  • Performance Management
  • Policy Management
  • Process/Workflow Automation
  • Real Time Reporting
  • Recruitment Management
  • Reminders
  • Reporting & Statistics
  • Reporting/Analytics
  • Role-Based Permissions
  • Self Service Portal
  • Sick Leave Tracking
  • Task Management
  • Tax Compliance
  • Template Management
  • Third Party Integrations
  • Time Off Management
  • Time Off Requests
  • Time Tracking
  • Timesheet Management
  • Training Management
  • Vacation/Leave Tracking
  • W-2 Preparation
  • Wage Garnishment
  • Workflow Management
  • Total features56
  • 401(k) Tracking
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Applicant Tracking
  • Approval Process Control
  • Archiving & Retention
  • Attendance Management
  • Attendance Tracking
  • Audit Management
  • Benefits Management
  • Candidate Profiles
  • Candidate Tracking
  • Career Development
  • Check Printing
  • Collaboration Tools
  • Compensation Management
  • Compliance Management
  • Compliance Tracking
  • Configurable Workflow
  • Customizable Reports
  • Customizable Templates
  • Data Import/Export
  • Data Visualization
  • Direct Deposit
  • Document Management
  • Document Storage
  • E-Verify/I-9 Forms
  • Electronic Forms
  • Electronic Signature
  • Employee Database
  • Employee Handbook
  • Employee Management
  • Employee Onboarding
  • Employee Portal
  • Employee Profiles
  • Employee Self Service
  • Employee Time Tracking
  • HR Management
  • Job Posting
  • Learning & Development
  • Leave Tracking
  • Mobile Access
  • Multi-State
  • Onboarding
  • Orientation Workflow Management
  • Payroll Management
  • Payroll Outsourcing
  • Payroll Reporting
  • Performance Management
  • Policy Management
  • Process/Workflow Automation
  • Real Time Reporting
  • Recruitment Management
  • Reminders
  • Reporting & Statistics
  • Reporting/Analytics
  • Role-Based Permissions
  • Self Service Portal
  • Sick Leave Tracking
  • Task Management
  • Tax Compliance
  • Template Management
  • Third Party Integrations
  • Time Off Management
  • Time Off Requests
  • Time Tracking
  • Timesheet Management
  • Training Management
  • Vacation/Leave Tracking
  • W-2 Preparation
  • Wage Garnishment
  • Workflow Management

Integrations

  • Total integrations4
  • ADP Workforce Now
  • BambooHR
  • Gmail
  • Google Calendar
  • Google Workspace
  • Greenhouse
  • Indeed
  • LinkedIn for Business
  • Meta for Business
  • Microsoft 365
  • Microsoft Outlook
  • Microsoft Teams
  • Okta
  • QuickBooks Online Advanced
  • SAP SuccessFactors HXM Suite
  • Slack
  • Twitter
  • Workday HCM
  • Xero
  • Zapier
  • Total integrations11
  • ADP Workforce Now
  • BambooHR
  • Gmail
  • Google Calendar
  • Google Workspace
  • Greenhouse
  • Indeed
  • LinkedIn for Business
  • Meta for Business
  • Microsoft 365
  • Microsoft Outlook
  • Microsoft Teams
  • Okta
  • QuickBooks Online Advanced
  • SAP SuccessFactors HXM Suite
  • Slack
  • Twitter
  • Workday HCM
  • Xero
  • Zapier

User reviews that mention these apps

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

OnPay  logo

OnPay

Switching to OnPay

Reviewed a year ago

I'm saving money on payroll processing and direct payroll deposits.

Pros

This product is a cinch to use. I used the QB Assisted Payroll for years and was happy with the service. However, for my small company the cost had climbed quite a bit since I originally began. I decided to try OnPay and I'm glad I did! It was not very difficult to make the switch and the payroll process is super simple with OnPay. I'm very satisfied.

Cons

I wish I had switched at the end of a quarter rather than mid-quarter. That added a bit of complication to ending the QB service. Not because of OnPay but because ending the QB service during a quarter added complexity and it was not a transparent process.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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OnPay  logo

OnPay

Great customer service

Reviewed 4 years ago
Pros

For a small business this online system is efficient and easy to use. The customer service is fast and effective.

Cons

Inability to have payroll draw same day.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

OnPay  logo

OnPay

Payroll software review

Reviewed 2 years ago

It has simplified my payroll and removed all my concerns on dealing with payroll.

Pros

It's the ease of use and managing all payroll taxes.

Cons

Little that I think of, most issues are small user preferences vs issues.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

OnPay  logo

OnPay

OnPay Review

Reviewed 9 months ago

We use for bi-monthly payroll through direct deposit and for processing payroll taxes.

Pros

The product is easy to understand and to use.

Cons

It would be beneficial to us if there was an integration with ZOHO at a reasonable price. We don't use the current companies with which OnPay offers integrations.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

OnPay  logo

OnPay

User Friendly

Reviewed 2 years ago

OnPay has made payroll so easy I feel as though I have forgotten something when processing.

Pros

Very user friendly, affective payroll reports and feature.

Cons

Quickbooks integration is not the best, but that feature for payroll from third parties can be difficult to integrate because companies process/account for payroll differently.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

OnPay  logo

OnPay

What a great service

Reviewed a year ago

Excellent!

Pros

The easy employee onboarding process to get them set up on payroll and direct deposit. I also like how easy it is to run payroll and view past payroll figures.

Cons

Not sure how to set up a commission based employee payroll.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

OnPay  logo

OnPay

Very helpful customer service and support; easy platform to use.

Reviewed 5 years ago

I only employ one person, so I don't need all the bells and whistles. But it would be very powerful for a larger employer.

Pros

The ease of running payroll is terrific. It's just a few clicks and payroll is complete.

Cons

No cons were added to this review

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

OnPay  logo

OnPay

OnPay software worked well for microbusinesses with little knowledge about payroll and payroll taxes

Reviewed 2 years ago

I no longer provide payroll services or payroll tax preparation services to my clients. In an environment where payroll tax requirements are rapidly changing, such as the new W-4 form, it is helpful for me to offload client payroll processing to a cloud-based payroll service provider. Yet, I can still occasionally check in to help clients if there are any concerns.

Pros

The software was very easy to use. I'm a CPA who converted my clients who process payroll to this software. The change went well. I received good support when I needed it. My clients, some of whom have very limited knowledge about processing payroll and payroll taxes, made the change and are doing well. Where support was required the OnPay staff worked with my clients, or with me to accomplish the goal.

Cons

This change-over was done in December to be effective with the new year. Sometimes there was some difficulty processing the first weekly payroll which overlapped both years, but was paid in the new year. Ultimately OnPay support helped us work through the issues.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

OnPay  logo

OnPay

Works as well as the big corporate payroll service, but friendlier

Reviewed a year ago

It has helped me to keep myself out of hot water with it's proper payroll tax compliance.

Pros

Even I can understand it, having had support from OnPay in the beginning.

Cons

As far as a payroll app goes, I cannot complain.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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OnPay  logo

OnPay

So far so good

Reviewed a year ago

So far 2 thumbs up

Pros

I like the ease of use the best. Compared to others this is much easier

Cons

I’ve only ran 1 payroll but so far no issues

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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OnPay  logo

OnPay

Super affordable and once you get the hang of it, easy to use

Reviewed 5 years ago

Flexibility and affordability.

Pros

It's flexibility (I pay myself with personal business check or even through Square Pay), and it's affordability.

Cons

It took me a little bit of time figure out how to get payroll started, and it was a challenge to transfer payroll from my previous company to OnPay.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

OnPay  logo

OnPay

You'll Love OnPay

Reviewed 4 years ago

Payroll can't be any easier for someone who's never done payroll before. And help is always around the corner.

Pros

What's not to love? The monthly fee is very reasonable & includes remitting payroll taxes, filing quarterly returns, prompt customer service, and generating W2s & 1099s. They also guarantee their calculations & filings, so if you incur a penalty, they'll pay it.

Cons

Have to think about this... nope, nothing!

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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OnPay  logo

OnPay

Great payroll serice for small companies

Reviewed 2 years ago

Despite a few hiccups on getting setup, it is a great product and overall everyone I have dealt with has been rally good.

Pros

Doing payroll is a snap and extremely easy. It only takes me a few minutes to do the payroll run.

Cons

Setup was not quite as easy as they make it out to be and some of the assistance I received was less than helpful.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

OnPay  logo

OnPay

On Pay is great

Reviewed 4 years ago
Pros

Software is fairly easy to use. For a small and medium sized businesses, it takes very little time to set it up and run payroll. Easy to read reports.

Cons

Getting around the settings section for payroll integrations was bit difficult.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

OnPay  logo

OnPay

Simple and affordable

Reviewed 4 years ago

Its been great, one of those things you don't really think about after you set it up the first time, just works and isn't crazy expensive.

Pros

Its the right size for my small business. I don't feel like I'm paying for anything extra.

Cons

No app makes it hard to run payroll on the go.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

OnPay  logo

OnPay

Pretty Flawless.

Reviewed 5 years ago

Puts me in control of Payroll data entry. Allows multiple pay runs without extra cost. Gives employees access to their payroll records.

Pros

Customer support is great. Any issue or question that I have encountered is addressed almost instantly. I have had terrible experiences with other payroll companies in the past concerning egregious data errors on their end leaving our company to clean up the mess. Onpay puts the onus on the employer to properly enter payroll data and works flawlessly from there. Tax support is quick and helpful.

Cons

There is little to not like. We've only had minor issues with tax reporting that we're promptly addressed by Onpay.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

OnPay  logo

OnPay

I haven't used any other payroll software, but that's because OnPay has proven to be excellent.

Reviewed 4 years ago

OnPay does everything I need from a payroll perspective, from onboarding through WA State L&I taxes & federal payroll taxes. It makes being a business owner so much simpler than some of the payroll horror stories I've heard.

Pros

It's web-based, so I can access it from anywhere. This is a big benefit as I'm not always at the shop when I need to add an employee or check out if someone has PTO or something to that effect. The price is fantastic and the support has been superb. I've had to open a couple of support tickets due to issues I had early on with not understanding how to do payroll (brand new business owner) and they've been phenomenal. Very fast support response and they're always helpful.

Cons

It's likely not so much a con against OnPay as it is against payroll in general, but the process was a little confusing at first. Figuring out which payroll items to use for things like QSEHRA wasn't immediately obvious, but looking through the Knowledge Base or asking their support team I was eventually able to figure it out. This did mean I needed to make some retroactive corrections which OnPay was able to handle for me.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend5/10

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OnPay  logo

OnPay

Easy to use!

Reviewed 2 years ago

Payroll solution for a small company.

Pros

Easy to use, clear directions and top notch customer support.

Cons

No save option when making changes or running payroll. In our company, one person sets up and previews payroll, and the owner reviews and approves. Always a question that info is saved between the 2 logons.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

OnPay  logo

OnPay

Great system and very Easy!

Reviewed 4 years ago

I am a small business owner and was using Quickbooks payroll service that I had to run and cut checks, Etc. For the same annual cost Onpay does this for me with direct deposit and they take care of any issues with payroll tax returns, not that I have had any since switching to Onpay.

Pros

Ease of use is #1, after the initial set up I just log into their website enter employee hours and a couple clicks later I am done.

Cons

I can't think of anything granted I have a very simple payroll.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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OnPay  logo

OnPay

Highly recommend!

Reviewed 4 years ago

My experience has been excellent. OnPay delivered a service that few other companies did, making them a perfect fit for certain clients who are in need of uncommon requirements.

Pros

a)Ease of use. b)Able to handle needs other payroll companies cannot. c)First rate customer service.

Cons

As a payroll provider it's somewhat difficult to create a profit margin.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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OnPay  logo

OnPay

Make life easier!

Reviewed 2 years ago

Running payroll has not been easier

Pros

I like the fact this is one last thing I have to worry about when running a business. Set up was easy and makes running payroll simple!

Cons

Navigating around the software at first was a little hard but once I knew how to get around it was easy

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

OnPay  logo

OnPay

Wish all software was this easy

Reviewed 2 years ago

Onpay has streamlined the payroll process for me. I run my clients payroll in a fraction of the time and for a fraction of the cost.

Pros

The ease of setup, integration, and running payroll. They have simplified the process. Also the price is a fraction of other payroll companies.

Cons

There are a few features i would like to see added, such as automatic payroll.

Overall Rating
  • Value for money
  • Ease of use
  • Features