eFrontPro Tutorials - Combining branches, learning paths & mass enrolment

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eFrontPro Tutorials - Combining branches, learning paths & mass enrolment

Video Transcript

Speakers in this video: Jimmy (GetApp) and Chris (eFront)

Chris: Okay, so that's branches. Now, we can combine branches with jobs. Okay, jobs are a nice way to create a learning path. Okay, so if I just go into a job here, so this business analyst job. So, we can also associate courses to a job and in this case, whenever we assign a user this job role, they are automatically enrolled onto these courses that we've selected from here. So this is a nice way to automate the training allocation for our users based on their Job role and in combination with the branch catalogue, course catalogue that we saw, we can determine the additional voluntary courses that they will be able to enrol onto, which would be specific to either their department or that customer and so on. So using really a combination of jobs and branches, we can reflect the hierarchy that we want and automate that training allocation according to our needs.

Now, I just want to mention at this point that any term that you see on eFront you can change. And this is easily done directly from within the portal here. So, if I go here into the -- and I'm using the English language, I can override -- use this override option and select the term that I want to change. So, for example, I can say, for jobs, I can change this to learning path. So, if I submit this, and I go back to the homepage, now you see this job option -- the naming has changed to learning path. So, this we can change any time that you see and so there's no need to worry if a term doesn't match your specific requirement.

Now, in addition to branches and jobs, we can also create groups. The reason for groups is, we can mass enrol users to a set of courses. So for example, we can associate a set of courses to a group and then whenever we add a user to that group, they're automatically enrolled onto that sets of courses. They are different to jobs or learning paths, because, for example, we may have a project team, which usually consists of members from various departments or job roles, and so what we can do, we can add them to a particular group and associate them to any training related to that particular project.

Okay, now in addition to groups, we also have audiences. Audiences are a way to automate groups on eFrontPro. So, again this is useful because it takes away a lot of the administration from the super admin, and if I just go into an audience here, so the way these are automatically populated is using these rules. So for example, we could say that any user that is part of this branch or maybe more specifically, this branch or a combination of branches that also has a job role -- this particular job role, and other various options here that we can select from.

So, if any user matches these rules, they will automatically be added to an audience and we can use this in a variety of ways. So we could add users to a set of -- to a group for example through an audience and then automatically enrol them onto a set of training. We can give them different price options on various courses, so we can either give them a price premium or a discount and various other administration tasks made a lot easier through audiences.