KidKare Pricing, Features, Reviews & Comparison of Alternatives

KidKare

Childcare platform for home providers and daycare centers

4.67/5 (503 reviews)

KidKare overview

What is KidKare?

KidKare is a childcare platform that allows home providers, daycare centers, and food sponsors to manage meal programs, claims processing, and accounting operations. It enables businesses to record children’s attendance and automatically calculate the Child and Adult Care Food Program (CACFP) claims in accordance with federal and state regulations.

Organizations can send enrollment forms to parents, create new records with details including name, birth date, or assigned classrooms, and determine children’s eligibility for meal benefits. Managers can create daily, weekly, and monthly meal plans, configure food combination rules, edit menu templates, and export food lists in XLSX format. Using KidKare’s self-service portal, parents can access a child’s class schedules, make fee payments via credit or debit cards, and filter invoices by name or date range from the database.

KidKare lets sponsors track attendance, meal counts, and food expenses to facilitate CACFP reimbursement. Administrators can grant access permissions to specific staff members and create vendor records with details including name, address, or contact number. Other features of the software include reporting, receipt generation, scheduling, and menu management.
www.kidkare.com

Pricing

Starting from
$9.95/month
Pricing options
Subscription
Free trial
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States

Supported languages

English
KidKare screenshot: KidKare add child detailsA Brief Introduction to KidKare: Children, Meal Counts, and ClaimsKidKare screenshot: KidKare child enrollmentKidKare screenshot: KidKare eFormsKidKare screenshot: KidKare meal schedulingKidKare screenshot: KidKare meal planning

KidKare reviews

Value for money
Features
Ease of use
Customer support
  4.5
  4.5
  4.6
  4.5
Cheryl Wilson McCarthy

Love being able to record my childcare meals online

Used daily for 2+ years
Reviewed 2019-01-02
Review Source: Capterra

I love my experience as far as my child care business goes. I have not used the accounting software but I am considering signing up for that. As I stated, the customer service side is the only downfall so far. I haven't had to use the customer service for a while so I hope it has improved.

Pros
I love the ease and availability on different devices to record my meals and attendance.

Cons
Customer service is very slow when you do need help...it takes days and sometimes weeks to get no answer most times. Very frustrating to say the least.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Tamara Eubank

KidKare

Used daily for 2+ years
Reviewed 2019-11-19
Review Source: Capterra

Very good product and company. I’m not sure the recent pay increase was warranted though. Nothing new so not sure why the price went up. Our county agency mentioned this at a meeting.

Pros
I love the ease of use after you use it for a bit. You do have remember the exact name of the forms you need to print etc... overall very basic and easy to learn. Lots of video to explain as well. Customer service has grown greatly. I think their customer grew so rapidly they got overwhelmed in the beginning. Doing great now.

Cons
I wish their was a better defined drop drown list for files you need to copy each month for your own records. I’m still clicking around finding the forms. It’s prob just me but it can take a minute.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Nancy Pugh

Good program but needs invoice change

Used daily for 2+ years
Reviewed 2020-08-29
Review Source: Capterra

Pros
Easy to use, convenient, stores all kids that have been enrolled, report features are nice.

Cons
The main one for me in the invoicing. I do not send invoices to my parents or have any need to. I would love to have the option of just recording the payments. I hate creating invoices only to record a payment and the feature of reoccurring invoices is great if you receive the same amount from a parent every month which I don't

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 5/10

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Melissa Huber

Disappointing, abysmal performance

Used daily for 6-12 months
Reviewed 2018-01-18
Review Source: Capterra

electronic reporting to CACFP

Pros
Web based application you can access from any device, simple data entry Nothing else to say good about this product, however, there aren't enough characters in the con category

Cons
Providers were forced to switch to this new program no later than October 2017. Once switched you quickly find that multiple features we had access to in Minute Menu were no longer available. On top of that, not all the reports work correctly, payments are not processing on time, not all invoices generate appropriately, parents have been double invoiced, parents were sent invoices from providers in other states with other children's names, child care rate, the providers name, address, and EIN number. There's also been instances of data being dropped out of the program that had been previously saved by the provider. The customer service is best described as non existent. It may take MONTHS for them to respond to a help ticket, that is if they respond at all. You will also find that your help tickets will get "closed" with zero communication and without the issue being resolved. We have been assured that the issues would get better, but in fact, the issues seem to be coming more and more regularly. This company absolutely does not provide what they promised or what we are paying for. IF you choose to use this program you will find yourself spending extra time re-entering information you've already input, calming parents down about double bills, and most likely experience getting your money late on a regular basis. There are other programs out there, I would suggest you find them because you will find nothing but frustration with KidKare.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 0/10

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Georgina McLaughlin

Comprehensive and Simple

Used daily for 2+ years
Reviewed 2020-06-11
Review Source: Capterra

Great experience. I find myself digging deeper to see if I can find additional helpful features.

Pros
The menu planning is great and has all of the options needed. Even someone who lacks food planning knowledge can find this software appealing.

Cons
Not having the option to print all reports in color if desired. Have the ability for color in the reports allows for distinguishing different categories of information.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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KidKare pricing

Starting from
$9.95/month
Pricing options
Subscription
Free trial
View Pricing Plans

KidKare offers a free trial of 30 days, after which the software can be availed for specific modules, outlined below:
KidKare Accounting: $9.95 per month, $99 per year
KidKare Food Program: $99 per month

KidKare features

API
Data Import/Export
Reporting & Statistics
Self Service Portal

Activity Dashboard (454 other apps)
Activity Tracking (268 other apps)
Applicant Tracking (316 other apps)
Automatic Notifications (391 other apps)
Customizable Branding (311 other apps)
Customizable Reporting (302 other apps)
Employee Database (292 other apps)
Employee Management (354 other apps)
Employee Onboarding (254 other apps)
Employee Portal (257 other apps)
Employee Self Service (251 other apps)
Performance Management (248 other apps)
Real Time Reporting (265 other apps)
Recruitment Management (271 other apps)
Reminders (264 other apps)
Third Party Integration (362 other apps)

Videos and tutorials

Additional information for KidKare

Key features of KidKare

  • Accounts Payable
  • Audit Management
  • Audit Planning
  • Automatic Billing
  • Child Care Center
  • Compliance Tracking
  • Customizable Invoices
  • Electronic Claims
  • Enrollments/Onboarding
  • Food Program Records
  • Home-Based
  • Hourly Billing
  • Immunization & Allergy Tracking
  • Invoice Creation
  • Invoice History
  • Meal Tracking
  • Membership Database
  • Menu Management
  • Mobile Payments
  • Online Invoicing
  • Online Payments
  • Payment Processing
  • Photo Gallery
  • Process/Workflow Automation
  • Recurring/Subscription Billing
  • Self Check-in/Check-out
  • Tax Management
  • Time Tracking
View All Features