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kiwiHR Logo

Leveling up Human Resources

Table of Contents

kiwiHR - 2025 Pricing, Features, Reviews & Alternatives

What is kiwiHR?

kiwiHR is a human resources (HR) management tool for small and medium businesses which offers features for employee data management, time off management, calendar scheduling, attendance tracking, time tracking, and more. The cloud-based tool allows businesses to optimize and track all HR tasks from one platform, and integrates with third party systems including calendar tools and social media platforms in order to link data and workflows.

Employee data can be managed and stored securely within the kiwiHR system, with digital employee records containing information on the employee’s position within the company, their team, location, contact information, related documents, and more. Admin users are able to setup role-based permissions to give controlled access to certain employees in specific areas of the system. Employees are able to access the system in a self-service manner using the employee portal, where they can update their personal data, make time off requests, view their accrued entitlements, view other employee profiles, and more.

kiwiHR facilitates time off, leave, vacation, and sick day requests and tracking, and managers are able to validate or deny requests with just one click. Businesses are able to setup custom approval workflows to control which users are responsible for approving requests for individual employees, and permissions can be setup to control which types of time off are available to each employee. The dashboard provides an overview of all employees’ upcoming time off, as well as pending requests, and the calendar tool gives a full team overview of absences. kiwiHR also offers time tracking to log hours worked, allowing employees to clock in and out of shifts and log any overtime, and management can assign custom work schedules to employees to outline their expected working hours.

Benefits of using kiwiHR

  • Manage employee records within the built-in kiwiHR employee database. Add employees to the database by creating profiles containing information including role, team, location, contact info, and more.

  • Manage, track, and approve time off by allowing employees to request vacations or other leave. Those with permissions are then able to approve or deny requests with just one click.

  • Track time and attendance within kiwiHR which allows employees to clock in and out of shifts, meaning their hours worked are logged, as well as any overtime.

  • Utilize the calendar tool to track upcoming time off, either as an individual or a team, and integrate with Outlook, Google Calendar, and iCal to synchronize absence data across systems.

  • Facilitate employee self service from the portal and allow employees to make leave requests, log their time, view other team members within the database, and more.
  • Starting from

    4

    /user

    Per month

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    kiwiHR's key features

    Most critical features, based on insights from kiwiHR users:

    Online Time Tracking
    Online Time Clock
    Attendance Tracking
    Payroll Management
    Timesheet Management
    Task Management

    All kiwiHR features

    Features rating:

    Vacation/Leave Tracking
    HR Management
    Time Off Requests
    Time Off Management
    Time & Expense Tracking
    Employee Database
    Mobile Access
    Employee Scheduling
    Reporting/Analytics
    Real-Time Data
    Project Time Tracking
    Overtime Calculation
    Onboarding
    Multi-Location
    Mobile App
    Leave Tracking
    Leave Policy Management
    Real-Time Notifications
    Real-Time Reporting
    Real-Time Updates
    Receipt Management
    Reporting & Statistics
    Role-Based Permissions
    Self Service Portal
    Sick Leave Tracking
    Team Calendars
    Third-Party Integrations
    Time Tracking
    Workflow Management
    Access Controls/Permissions
    Activity Dashboard
    Activity Tracking
    Alerts/Notifications
    API
    Approval Process Control
    Approval Workflow
    Attendance Management
    Audit Trail
    Automated Scheduling
    Automatic Time Capture
    Calendar Management
    Clock In/Out
    Compensation Management
    Customizable Templates
    Data Import/Export
    Document Management
    Document Storage
    Employee Handbook
    Employee Management
    Employee Portal
    Employee Profiles
    Employee Time Tracking
    Expense Tracking
    FMLA Administration
    Job Description Management

    kiwiHR alternatives

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    kiwiHR pricing

    Value for money rating:

    Starting from

    4

    /user

    Per month

    Pricing details
    Subscription
    Free trial
    Free plan
    Pricing range

    kiwiHR support options

    Typical customers

    Freelancers
    Small businesses
    Mid size businesses
    Large enterprises

    Platforms supported

    Web
    Android
    iPhone/iPad

    Support options

    FAQs/Forum
    Phone Support
    Email/Help Desk
    Chat
    Knowledge Base

    Training options

    In Person
    Documentation
    Live Online

    kiwiHR reviews

    Overall rating

    4.6

    /5

    22

    Positive reviews

    95

    %

    Rating breakdown
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend8.52/10
    Rating distribution

    5

    4

    3

    2

    1

    15

    6

    0

    1

    0

    Pros
    Very easy to use and super intuitive with a great user interface.
    Being able to have a bird's-eye view of who is out of office is incredibly helpful and a great way to keep track of everyone.
    Love how the platform is continually improving as time goes.
    Cons
    There is no option for employees to submit time off for "unpaid leave", so then you cannot track that they are out of office. There is no place to manage notifications from the kiwiHR platform.
    Vacation Planning is a mess especially if you deal with not full time working people or not 8h days. The Use of absent times is limited because they are not quite flexible.
    The missing integration to other HR tools for reporting to accountant.

    kiwiHR FAQs

    Q. What type of pricing plans does kiwiHR offer?

    kiwiHR has the following pricing plans:
    Starting from: €4.00/month
    Pricing model: Subscription
    Free Trial: Available | (No Credit Card required)

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    Q. Who are the typical users of kiwiHR?

    kiwiHR has the following typical customers:
    Non Profit, Public Administrations, Small Business


    Q. What languages does kiwiHR support?

    kiwiHR supports the following languages:
    German, English, French


    Q. Does kiwiHR support mobile devices?

    kiwiHR supports the following devices:
    Android, iPad, iPhone


    Q. Does kiwiHR offer an API?

    Yes, kiwiHR has an API available for use.


    Q. What other apps does kiwiHR integrate with?

    kiwiHR integrates with the following applications:
    Javelo, Microsoft Outlook, Recruitee, Flatchr , Slack, Softgarden, Google Calendar


    Q. What level of support does kiwiHR offer?

    kiwiHR offers the following support options:
    FAQs/Forum, Phone Support, Email/Help Desk, Chat, Knowledge Base

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