Planday Features

Planday

Employee scheduling, time tracking & absence management

4.31/5 (52 reviews)

Planday Features In Depth

Employee Scheduling and Time Tracking

Planday lets workforce managers plan and publish daily, weekly, and monthly schedules based on up-to-date rotation data across departments. Employees are provided with their own login credentials so they can view their schedules anytime, on any device. Shift swaps can be requested in a few clicks, and employees are notified of other workers looking to swap shifts. Managers review and approve requests to take open shifts or swap shifts without chasing people via email or phone.

The app is also equipped with a digital time clock that employees can use when they arrive at the workplace. To ensure your employees are at work when punching in or out, the system can be set up to only allow logs via certain IP addresses. GPS-based logging can also be established to enable clock-ins/outs within a specific geographic zone. GPS logging is done via the mobile app. All logged times are automatically reflected in their timesheets.

HR Management and Document Archiving

Planday isn’t just a workforce scheduling software. It manages HR tasks as well, including absence and vacation management, knowledge and information sharing, and keeping employee records up-to-date. Pay slips and documents such as contracts and process guidelines are conveniently stored in the platform and can be retrieved on demand.

The availability of an employee self-service portal allows HR professionals to share these tasks with employees. This can involve anything from updating employee information to signing digital employee contracts, to electronically filing vacation and sick leave requests for faster processing and approval.

Payroll Integration

Planday gives you the ability to add hourly wages to your schedules. Defaults can be set for each employee or employee group. Custom hourly wages can also be defined for specific shift types. This way, you have an idea of your salary costs come payroll time.

Approved timesheets can be exported to your payroll system in different formats, such as Adobe PDF, CSV, or Microsoft Excel.

Reporting and Analytics

Planday’s reporting and analytics feature gives you insights into how your business is faring. It provides detailed statistics on the number of hours worked per employee, absences, budget forecasts, payroll costs, salary percentages, and turnover.

Among the report types you can generate are absence, salary, trade union compliance, monthly and weekly budgets, and revenue performance.

Team Communication

At the heart of every successful collaboration is effective communication. Planday offers a variety of ways for managers and employees to communicate – including group messaging, news feed, live bulletin boards, SMS, and in-app messaging.

To send a group message, click on the mail icon and select your recipients. You may select one or several employee groups, an entire department, or specific people from specific employee groups. The news feed is where you publish messages or notices that you’d like specific users to see as soon as they’re logged in to Planday. SMS alerts can automatically be sent from Planday, such as to remind certain individuals of their shift schedules.

Competitor Feature Comparison

API
Access Controls/Permissions
Accounting Integration
Activity Dashboard
Activity Tracking
Alerts/Notifications
Approval Process Control
Attendance Management
Attendance Tracking
Automated Scheduling
Automatic Time Capture
Availability Management
Budgeting/Forecasting
Calendar Management
Calendar Sync
Clock In / Out
Communication Management
Compliance Management
Contractor Management
Data Import/Export
Drag & Drop
Email Management
Employee Database
Employee Management
Employee Onboarding
Employee Profiles
Employee Scheduling
Employee Self Service
Employee Time Tracking
Faculty/Staff Management
Forecasting
GPS
Group Scheduling
HR Management
Labor Cost Reporting
Labor Forecasting
Labor Management
Leave Tracking
Messaging
Mobile Access
Mobile Alerts
Mobile Time Tracking
Multi-Location
Offline Time Tracking
On Call Scheduling
Online Booking
Online Punch Card
Online Time Clock
Online Time Tracking
Overtime Calculation
Payroll Management
Performance Metrics
Physician Management
Point of Sale (POS)
Projections
Real Time Analytics
Real Time Data
Real Time Notifications
Real Time Reporting
Real-time Scheduling
Real-time Updates
Reminders
Reporting & Statistics
Reporting/Analytics
Resource Management
Resource Scheduling
SMS Messaging
Salaried Employee Tracking
Schedule Distribution
Search/Filter
Self Service Portal
Shift Swapping
Sick Leave Tracking
Skills Tracking
Task Management
Task Progress Tracking
Task Scheduling
Third Party Integrations
Time Off Requests
Time Tracking
Timesheet Management
Vacation/Leave Tracking
Variable Workforce
Waitstaff Management
Learn moreCompare App
API
Access Controls/Permissions
Accounting Integration
Activity Dashboard
Activity Tracking
Alerts/Notifications
Approval Process Control
Attendance Management
Attendance Tracking
Automated Scheduling
Automatic Time Capture
Availability Management
Budgeting/Forecasting
Calendar Management
Calendar Sync
Clock In / Out
Communication Management
Compliance Management
Contractor Management
Data Import/Export
Drag & Drop
Email Management
Employee Database
Employee Management
Employee Onboarding
Employee Profiles
Employee Scheduling
Employee Self Service
Employee Time Tracking
Faculty/Staff Management
Forecasting
GPS
Group Scheduling
HR Management
Labor Cost Reporting
Labor Forecasting
Labor Management
Leave Tracking
Messaging
Mobile Access
Mobile Alerts
Mobile Time Tracking
Multi-Location
Offline Time Tracking
On Call Scheduling
Online Booking
Online Punch Card
Online Time Clock
Online Time Tracking
Overtime Calculation
Payroll Management
Performance Metrics
Physician Management
Point of Sale (POS)
Projections
Real Time Analytics
Real Time Data
Real Time Notifications
Real Time Reporting
Real-time Scheduling
Real-time Updates
Reminders
Reporting & Statistics
Reporting/Analytics
Resource Management
Resource Scheduling
SMS Messaging
Salaried Employee Tracking
Schedule Distribution
Search/Filter
Self Service Portal
Shift Swapping
Sick Leave Tracking
Skills Tracking
Task Management
Task Progress Tracking
Task Scheduling
Third Party Integrations
Time Off Requests
Time Tracking
Timesheet Management
Vacation/Leave Tracking
Variable Workforce
Waitstaff Management
Visit WebsiteCompare App
API
Access Controls/Permissions
Accounting Integration
Activity Dashboard
Activity Tracking
Alerts/Notifications
Approval Process Control
Attendance Management
Attendance Tracking
Automated Scheduling
Automatic Time Capture
Availability Management
Budgeting/Forecasting
Calendar Management
Calendar Sync
Clock In / Out
Communication Management
Compliance Management
Contractor Management
Data Import/Export
Drag & Drop
Email Management
Employee Database
Employee Management
Employee Onboarding
Employee Profiles
Employee Scheduling
Employee Self Service
Employee Time Tracking
Faculty/Staff Management
Forecasting
GPS
Group Scheduling
HR Management
Labor Cost Reporting
Labor Forecasting
Labor Management
Leave Tracking
Messaging
Mobile Access
Mobile Alerts
Mobile Time Tracking
Multi-Location
Offline Time Tracking
On Call Scheduling
Online Booking
Online Punch Card
Online Time Clock
Online Time Tracking
Overtime Calculation
Payroll Management
Performance Metrics
Physician Management
Point of Sale (POS)
Projections
Real Time Analytics
Real Time Data
Real Time Notifications
Real Time Reporting
Real-time Scheduling
Real-time Updates
Reminders
Reporting & Statistics
Reporting/Analytics
Resource Management
Resource Scheduling
SMS Messaging
Salaried Employee Tracking
Schedule Distribution
Search/Filter
Self Service Portal
Shift Swapping
Sick Leave Tracking
Skills Tracking
Task Management
Task Progress Tracking
Task Scheduling
Third Party Integrations
Time Off Requests
Time Tracking
Timesheet Management
Vacation/Leave Tracking
Variable Workforce
Waitstaff Management
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Mobile apps

iOS App


3,201 reviews

Requires iOS 13.0 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


4,044 reviews

Planday Feature Reviews

25 reviewers had the following to say about Planday's features:

Thomas G.

Bespoke Hotels has implemented Planday in 5 hotels. It has been a great success.

2018-06-14

Improved Employee satisfaction.

Pros

Tracking Time & Attendance - Keeps a tight track on casual hours from a management perspective but also the employees love the app by giving them clear shift times and the option to make themselves unavailable and swap shifts.

Cons

Even though it is relatively simple to learn how it works it does require some focus and backing from the management team.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Planday


Hi Thomas - thanks for your review of Planday! It's great to hear we're helping you keep track of your hours and cut down on your admin time. It's great to have you on board!

Read more
TJ S.

Basic online scheduling app

2018-06-14

Pros

Cheaper than most, easy to use, mobile app available for staff and management.

Cons

Limited on mobile app, set up fees are costly.

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

6/10
Source: Software Advice
Helpful?   Yes   No
Read more
Kazim L.

Makes scheduling staff easy

2018-10-25

Pros

The in app weather forecast visibility makes it much easier to forecast footfall and schedule.

Cons

Could do with a few more reporting options and although it has a lot of useful integrations, it could benefit from having an integration with a Human Resources management app perhaps.

Rating breakdown

Ease of use
Features

Time used: 1-2 years

Frequency of use: Occasionally

Likelihood to recommend

9/10
Source: Software Advice
Helpful?   Yes   No
Read more
Erica T.

Great Add-On for Practice Mgmt Systems Missing HR Functionality!

2018-07-11

The other features have also helped us streamline, organize, and centralize our HR activities while “going paperless.”

Pros

LOVE the reporting feature that tracks attendance tardiness and other metrics for direct input into performance reviews.

Cons

For example, I’d love to be able to put in certain legal requirements/constraints and have the scheduler not allow me to break them (e.g. lunch for each employee must be no later than 5.5 hrs after shift start).

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Software Advice
Helpful?   Yes   No
Read more
Melissa J.

LoveLoveLove PlanDay!

2016-08-16

Easy, fast and user friendly for both management and employees!

Pros

to provide the ability for us to toggle back and forth from the employee view to the management, or "position view".

Cons

We have 2 requests: 1) We would love to have the capacity to block employees in advance from being scheduled on future shifts.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10

Recommendations to others considering Planday

Thank you, and keep up the great work!

Source: Capterra
Helpful?   Yes   No

Response from Planday


Hi Melissa,

Thanks for your review! Always wonderful to hear from our happy customers.

Regarding your requests, there is actually a way to do this within the system. Your Activation Consultant will be reaching out to you shortly to help you set this up.

Also, have you heard about our Ambassador Program, where you can earn money for recommending Planday? You can learn more about the program here: http://planday.com/ambassador

Thanks again!
Jennifer

Read more
Doris Z.

Overall experience has been positive.

2017-07-14

Good management.

Pros

That changes or work schedules are updated in real time. That off site employees can clock in.

Cons

That some functions such as editing some things such as vacation request and schedule changes are still a bit tedious. Hopefully this will be improved with update.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Kevin J P.

We chose Planday Domestic

2016-10-21

We needed a time and attendance software that allowed remote access, allowed calendar scheduling, analytics, payroll sync, and real time communication on events and expectations.

Pros

Plan day allows us to grow with employees and locations, they charge us monthly by the number of users.

Cons

There is a thirty day free trial, a second month to break it in and review accumulated data would have been helpful before the roll out.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10

Recommendations to others considering Planday

Save yourself some time and head ache and go with Plan Day.

Source: Software Advice
Helpful?   Yes   No
Read more
Fady A.

My experience with Planday has been exceptional!

2017-07-14

I am able to schedule and create payroll reports for payments.

Pros

What I like most about this software is the support. Customer rep has been very patient and very helpful every step of the way.

Cons

What I like least about this software is the occasional server errors that happen.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Planday


Dear Fady,

Thanks for your review! It's great to hear you're happy with Planday and Randy's support.

Thanks again!
Jennifer

Read more
Margareth Anne F.

Planday Review

2019-10-14

Pros

Most i like here is customizing my report and i can use it in any devices.

Cons

Not so easy to use but still like, you need time to search more before use it.

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Occasionally

Likelihood to recommend

9/10
Source: Software Advice
Helpful?   Yes   No
Read more
Faical B.

Easy Build Employee Schedule

2021-02-18

Honestly, Planday gets the job done.

Pros

I can manage empoyees from different departments in one view.

Cons

Making reports and printing schedueles should be more intuitive.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

6/10
Source: Capterra
Helpful?   Yes   No
Read more
Casey D.

This App is Great!

2018-11-07

Pros

The mobile app is so nice to use as an employee compared to the others I have tried.

Cons

I don't like that my shift request has to be approved by my manager. If I want the shift and I take it first, It should be mine.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Software Advice
Helpful?   Yes   No
Read more
Marta B.

I can't say enough about how much I dislike this product. There are constant issues and glitches.

2018-05-31

The scheduling module works pretty well

Pros

The scheduling feature is easy to use and works pretty well.

Cons

The way it calculates union time premiums, the numerous glitches that happen frequently, the daily reports that don't show weekly overtime until the last day of the week, they can't get me in the right time zone so the next day shows up as today after 3pm

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

0/10
Source: Capterra
Helpful?   Yes   No
Read more
Betty L.

I used this software at one company I consulted for. They wanted to track vacation usage of employees and personal time off.

2017-11-07

Pros

I used this easily to keep track of employee vacation time and also used to calculate what time we owed employees when they quit the company.

Rating breakdown

Ease of use
Features

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Software Advice
Helpful?   Yes   No
Read more
Eunice N.

Verified Reviewer

Saves me a full days work

2015-05-27

Payday use to be a full day adventure, trying to keep track of 30 employees in an Excel sheet, calculating their supplements according to the time of work and subtracting any personnel goods.

Pros

I like that it is so easy for our employees to put a shift up for sale/trade, and we no longer have to note down who switched with who.

Cons

In the process of confirming a switch between to employees, you can’t see whether the new employee has a shift before or after the switch, as you can when you assign a shift.

Source: GetApp
Helpful?   Yes   No

Response from Planday


Thank you for your feedback. I will send you an email as an answer to the cons, since it should not be possible to swap a shift, if you are already in the schedule that day.

Read more
Alexander K.

The smartest and best employee scheduling app, with punch-clock

2018-06-12

Saving a lot of time

Pros

Super-easy to use and roll out new schedules for the employees and plan vacations.

Cons

Hope that in the future, that the schedules can be integrated to my iCal Calendar and to our web-based cashierapp, Front Systems

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Planday


Thank you for the great review, Alexander!! Happy to hear we've made scheduling and punching in easier for MODO AS.

Regarding the iCal integration, we're currently beta testing this feature and hope to roll it out shortly.

Thanks again - it's great to have you on board :)

Read more
Jesse C.

PlanDay = Free day

2016-10-12

Plan day has allowed me to reduce the time it takes me to create a two week schedule by 2/3rds.

Pros

Makes Staff responsible for their own schedule management. The Punch Clock has also been great to manage when the staff clocks in and out.

Cons

While working on a schedule the staff can see it in real time and can cause confusion until it is complete.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10

Recommendations to others considering Planday

Best product dollar for dollar!

Source: Software Advice
Helpful?   Yes   No
Read more
Karen M.

Employee Scheduling Software

2020-02-20

I used the software more or less successfully for one year but then realized that not all of my employees were able to manage with it.

Pros

Ease of use, employee set up, interactive communication with employees, visual information that is calendar based, employees can be divided into groups by job skills so that shifts can be offered to the people with the correct skills for the job.

Cons

Some forms of communication (but not all) with employees is cumbersome and makes more work for the administrators.

Rating breakdown

Ease of use
Features

Time used: 1-2 years

Frequency of use: Occasionally

Likelihood to recommend

3/10
Source: Software Advice
Helpful?   Yes   No
Read more
Michael L.

Very user friendly, great organizer, creates easy communication between management and staff.

2017-09-06

Pros

Allows for easy communication access between all users, from staff to management.

Cons

One thing that would make it easier for the staff, is plugging in their availability over the course of time versus having to select each day off for the remainder of the calendar.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Planday


Dear Michael,

Thanks for your review of Planday! We're happy to hear that you're enjoying the app. Thank you also for your suggestion about a recurring availability feature - I've passed this on to our Development team.

Thanks again!

Read more
Paul C.

Great software

2018-08-15

Pros

Planday really reduces management time compiling the rota, it is easy for staff to manage holidays and good to help managers stick to weekly staffing budgets.

Cons

It would be great to be able to set parameters and then it generate the rota for you, hopefully this will be developed in time!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Zoey Z.

Verified Reviewer

Planday all day

2015-06-18

Plan day is what we use at my work and we have no difficulties with it. It's generally the best platform to use.

Pros

Lots of opportunities to contact other employees and communication in general is user friendly

Cons

None. We haven't had any problems with this platform and it is a great improvement from our former platforms.

Rating breakdown

Value for money
Ease of use
Customer support

Time used: 6-12 months

Source: GetApp
Helpful?   Yes   No

Response from Planday


Thank you very much - we are very glad to hear, that you are satisfied with Planday.

Read more
Hannah R.

Making life simpler

2016-12-13

We would also like to use the time clock feature but are waiting for the update that will allow employees to clock out for a lunch break.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No

Response from Planday


Dear Hannah,

Thanks so much for your review - it's always great to hear from our happy customers!

Regarding your employee who can't log in to the app on their Android - this can sometimes happen if they don't have the latest version of the app downloaded.

Feel free to contact our Support team (support@planday.com) for assistance!

Thanks again for using Planday!
Jennifer

Read more
Yan Z.

Planday view

2016-06-10

wish the interface design could be better.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
James Z.

5 Stars from Chexology (SharkTank featured item rental economy SaaS)

2015-10-17

Previously, we used ShiftPlanning, which was expensive, had an outdated UI, and an unfriendly mobile experience.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No

Response from Planday


Hi James,

Thanks a lot for your positive review. We are very proud to hear that you find Planday "Best-in-Class", and we hope you'll keep on being a satisfied customer.

Best regards
Frans, Planday

Read more
Heather S.

Research Reveals Great Customer Service

2015-11-10

I've had an academic interest in cloud-based, mobile tools for some time.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer

Good system with a few glitches to befixed

2018-03-07

Pros

Love that it works in the location of your business to deter fraudulent activity , this happens a lot with other software

Cons

Although it does the above it does have some issues with accuracy and glitches within the system but thy have sod will be sorted

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No

Response from Planday


Thank you for your review! Glad to hear Planday's helping your business with the location-specific features. We're always working to improve upon the system, so if you experience any issues, please don't hesitate to reach us at support@planday.com.

Great having you on board!

Read more