Totara Features

Totara

Learning management system for workforce development

4.36/5 (39 reviews)

Totara Feature Summary

  • Blended learning tools
  • Employee learning plans
  • Certifications and recertification paths
  • Notification templates
  • Compliance reports
  • Face-to-face seminar manager
  • Mobile responsive
  • Learner focused catalogs
  • Motivational badges
  • Goal setting
  • Performance appraisals
  • 360 feedback
  • Skills & competencies tracking
  • Team management tools
  • Report builder
  • Multiple language options
  • Audience-specific customization
  • Organisational and Positional hierarchies
  • HR System integration

HR & Employee Management Feature Comparison

Most popular features of all HR & Employee Management apps

API (423 other apps)
Activity Dashboard (356 other apps)
Activity Tracking (219 other apps)
Applicant Tracking (274 other apps)
Automatic Notifications (342 other apps)
Customizable Branding (261 other apps)
Customizable Reporting (256 other apps)
Data Import/Export (252 other apps)
Employee Database (219 other apps)
Employee Management (292 other apps)
Employee Onboarding (208 other apps)
Employee Portal (221 other apps)
Employee Self Service (221 other apps)
Performance Management (205 other apps)
Real Time Reporting (223 other apps)
Recruitment Management (219 other apps)
Reminders (226 other apps)
Reporting & Statistics (365 other apps)
Self Service Portal (236 other apps)
Third Party Integration (276 other apps)

Competitor Feature Comparison

Totara Feature Reviews

25 reviewers had the following to say about Totara's features:

Nermine Boutros

Friendly software

2019-03-28

Long journey of learning, with a lot of useful features which interact with our employees in a friendly way. The dashboards cover wide numbers of tables resources which allow us to make a lot of reports.

Pros

Customizable software, easy navigation for administrator, friendly interface for the learners

Cons

Some notifications are hard coded , which prevent us from customizing them.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
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Gagandeep Kaur

Amazing experience

2016-11-29

Featured could be enhanced but overall good.

Rating breakdown

Value for money
Ease of use
Features
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Larry Miao

Totara LMS was used at a government agency I contracted for.

2019-01-11

This is a very cost effective solution to organizations' Learning Management needs.

Pros

It also allows you to brand the LMS easily.

Cons

Some of the administrative features could use some work. Sometimes when you perform a search (within an administrative task), a list is provided that you have to scroll through. If you have thousands of courses, for example, it makes finding the right course cumbersome. Having search boxes for all administrative tasks would be very helpful.

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Software Advice
Helpful?   Yes   No
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Daniel Terán

The open LMS with better support

2018-06-19

For large companies I have recommended it since they allow to create individual development plans, so each person in charge of the team will be able to see the progress of their employees in charge and adjust the learning objectives needed within the platform.

Pros

This LMS has all the characteristics of the well-known moodle plus a set of extra functions for business training, among them the personalization of reports and the planning of individual and group objectives.

Cons

By having a subscription you can be calm before the failures or errors that arise, because the support team of the company will help you at any time to solve it.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No

Response from Totara


Thank you for your kind words Daniel. We really appreciate it!

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Mike Kirk

Very complicated, Nice reports

2016-11-01

I am the creative director for a learning group that deals with several international brands. We have had several challenges with the Totora software, as implementation takes a significant effort.

Pros

Great reporting engine

Cons

Cost of deployment on already complex systems can be difficult and expensive.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

5/10

Recommendations to others considering Totara

Moodle is a strong backbone, but limiting. You may look to move to a LRS strategy moving forward so that Totara isnt tied to the Moodle ecosystem.

Source: Capterra
Helpful?   Yes   No
Read more
Josefina Varela Fernandez

Excellent tool for education and online training

2018-04-25

Pros

I have tried this platform and I think it is very complete, since it allows you to educate other people individually and train both employees and clients, very good

Cons

Despite being very good, its interface is not competitive with other platforms, they have to develop a better interface because this platform has potential

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Enrrique Perdomo

Perfect application for corporate training and learning.

2018-04-23

Have an application focused on business learning, with tools focused on the corporate area to prepare quality professionals who know the business and its function in the company is optimal.

Pros

Totara is one of the most complete learning applications for the business world, noting the great detail that it is free, extremely complete where you can manage face-to-face and non-face-to-face training, evaluate the performance of workers, create reports on the progress of each employee to evaluate their evolution, strengths and devilities and all with a very comfortable interface and all this for a fraction of the cost of a private application, as it is focused on the corporate area its functionalities are focused on the development of complete professionals, to teach them the rules of business and strengthen your company, use it!!!!

Cons

Being free may not have the service and attention problems of a proprietary software, this is why you need the support of software specialists for problems that may arise, or solve any inconvenience of the stability of the program.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Janine Miller

Moodle supercharged!

2016-11-29

I have found Totara LMS to be as administrator focused as Moodle but is like Moodle on steroids! The feature set and reporting capabilities were very noticeable and welcome addition to my prior use of Moodle.

Pros

Feature set, flexibility, ability to host locally vs cloud, cost effective

Cons

The UI and general look and feel still feel very outdated compared to the latest web sites, technologies, and UI you expect today

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
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manoj kumar

Great learning lms

2016-11-01

Have worked on many major lms and lcms in my professional experience. Working with Totara lms was really wonderful. Its features are helpful, and usability is very good.

Pros

Reports section, hr integration...

Cons

Nope...

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
senthil babu

Totara the Best

2016-11-01

Flexible and it saves lot hectic works and time. Great to use such a product.

Pros

User friendly and core functionalities.

Cons

about the reports.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

8/10

Recommendations to others considering Totara

Enhance the reporting section more powerful

Source: Capterra
Helpful?   Yes   No
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Lee Greene

Totara is an awesome LMS

2016-11-01

Totara is easy to use and offers all of the reporting options that we need.

Rating breakdown

Value for money
Ease of use
Features
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Lakshminarayanan Ramakrishnan

Value for money

2016-11-01

Flexible Analytics/Reporting 4. Integration possibilities (with other systems through webservices, SSO, LTI etc) 5.

Pros

Ease of use

Cons

User interface could be made attractive.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10

Recommendations to others considering Totara

LMS requests come along with LCMS requirements as well, hence inclusion of LCMS workflow will help make it a complete product.

Source: Capterra
Helpful?   Yes   No
Read more
Tanja Baars

Easy to use with lots of standard features to use!

2016-11-01

Clear overviews and reports. Lot's of possibilities.

Rating breakdown

Value for money
Ease of use
Features
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Jennifer manning

Totara

2018-12-14

Pros

The software is relatively easy to use if you understand the concept behind a learning management system.

Cons

To simple. There software is not very robust and is limited in its features and capabilities.

Rating breakdown

Ease of use
Features

Time used: 1-2 years

Frequency of use: Occasionally

Likelihood to recommend

4/10
Source: Capterra
Helpful?   Yes   No
Read more
Rory Watson

Totara LMS Review

2016-11-01

Totara LMS provides a low cost solution for our clients to be able to develop and roll out eLearning, automate classroom bookings and manage performance.

Pros

Ease of use for administrators

Cons

UI could be improved

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Andrew Ramirez

A standard LMS that is decent

2018-12-30

Pros

There wasn't a huge learning curve to this software which is always ideal in a workplace where disruption is the last thing that new software should bring. The tech stack seems pretty modern and the load times for the software were pretty good. The layout and UX is decent, perhaps slightly better than the run-of-the-mill LMS

Cons

Integrations and supported activities are lacking.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Wim Van Borm

Totara for Securitas Aviation

2019-10-14

Pros

The easy way to create and maintain the content, the wide variety of learning activities, the forums etc. made Totata the perfect solution.

Cons

The possibilities offered within the system are vast and thus require some time to understand.

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Carlos Flores

Excellent LMS, cost effective and full of features

2017-09-12

Pros

- All in one learning platform, customizable and it has some great features to manage teams and programs.

Cons

- Need some technical skills to fully exploit it. It can be hard at first but once it's up and running it will give you all the tools you need to manage learning.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anna Van Hooft

Used dozens of LMS systems and this is the best by a country mile.

2015-10-14

Totara LMS stood out for its ease of use and reporting features.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Jason Miller

Flexible, scalable, and won't break the bank

2016-11-01

Our organization has found Totara LMS to be feature rich and yet cost effective, while the open source aspect provides flexibility to mold the system where necessary to our specific needs. The UI is pretty basic, but again you have the flexibility to control even that and make it what you will.

Pros

Out of the box feature set and inherent flexibility of an open source platform.

Cons

The UI is very basic and outdated

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
( company, 51-200 employees)

Our company implemented Totara through a third party reseller. We migrated from Moodle.

2018-07-13

Pros

It is hosted off-site so we don't need to rely on our small Systems team. This is really the true value to me as an LMS administrator as previously it was impossible to upgrade our Moodle versions. Navigating to the courses is very simple. The look and feel is decent. So far it's been pretty stable.

Cons

I would like to see the Reporting features better implemented.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Christian Obermayr

Feature rich and open source vs Complex handling

2016-11-15

The Downside: - Very complex to learn for people who do not have any technical understanding - Usability very low because of too complex site-structure and permission management - Design very simple and overloaded with blocks, nobody knows what they are for in the first place - Documentation partially very poor, especially when it comes down to programming and adding advanced features - Many useful features are still lacking some important settings for establishing real logical learning workflows The Upside: + Very rich of standard features that make it easy to establish simple learning workflows + Open Source let the system be flexible by adding your own plugins and adjusting the system core to your needs + Great support in fixing bugs and advancing the system with new features (Evergreen) + Continuous Development All in all I would say it still needs some improvement, although I know that some requests are not as easy to programm as it might seem in the beginning.

Pros

Open Source Great standard features Many possibilities of how it can be used

Cons

Poor Documenation (on the technical side) Missing important settings in detail (advanced use of features) Design not very user friendly (blocks overload)

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Rahul R

Totara LMS is awesome!

2016-11-01

An hour or two spent on the application can help you modify the entire UI, look and feel, and other configurations enabling you to have the desired visual appeal.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Mariya Pak

Solid LMS that needs some work

2016-11-01

As a Totara Partner, our company deals with Totara on a daily basis. We see some improvements in functionality and stability in Totara 2.9 and 9, compared to previous versions. It has a lot of features and gets a lot done. It's catching up with the latest infrastructure level updates, like php7, but we would like to see many more updates sooner. Also the forking from Moodle is a bit of a concern in terms of plugin compatibility, as Moodle community plugins repository is very diverse and having them become obsolete is not ideal, unless an alternative can be presented in a timely fashion. Overall, I'm satisfied with the product and we definitely recommend it to all our prospective and existing clients that fit the need.

Pros

Learning plans, audience-based learning, hierarchies, dashboard

Cons

Bugs

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Amir Elion

Powerful and Flexible Enterprise Open Source LMS

2016-11-15

It has developed tremendously and has truly become a modern, powerful, flexible and reliable learning and performance system.

Pros

Lots of learning tools and options to cater for all kinds of learning approaches, blends and strategies Flexible product with many options for configurating things via settings Responsive support and development team

Cons

Some of the older features and architecture are based on Moodle which is less geared for enterprise learning. I know this may change in the upcoming future though

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more