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eSchedule vs WhenToWork Comparison

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Overview

Easy-to-use online software. Highly powerful & modular including: Scheduling, Timekeeping, Certification Tracking, E-Mail/Text...

WhenToWork is an online employee scheduling solution with mobile apps for employees to check schedules, change preferences,...

  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials
  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials

Video & Screenshots

Pricing

Starting from

1200

Per year

  • Free trial available
  • Credit cardless trial
  • Free account
  • Subscription based

Starting from

15

Per month

  • Free trial available
  • Credit cardless trial
  • Free account
  • Subscription based

User reviews

4.8

57

5

4

3

2

1

43

14

0

0

0

  • Value for money
  • Ease of use
  • Features
  • Customer support
100%
would recommend this app

4.5

98

5

4

3

2

1

58

30

6

4

0

  • Value for money
  • Ease of use
  • Features
  • Customer support
95%
would recommend this app

Pros

ESchedule provides our agency with an amazing user interface, ease of use, and great backend reporting. All of this is integral to an effective, efficient, and productive scheduling experience.
AvatarImg

Joseph V.

Just about any report you need is at your fingertips, which has simplified our record keeping. We have been extremely pleased with this product and the excellent customer service that comes with it.

AS

Amanda S.

My favorite aspect of the software is the ability to validate my crews wherever I am.
AvatarImg

Joseph V.

Pros

The user interface improved while I used it and I liked the visualization to help with scheduling. It allowed for you to paint the different priorities which was very helpful.

KD

Kerianne D.

The pricing structure is very friendly and very affordable for businesses. For teams that have at least 20 employees and are shift based and have trades, this tool is a dream come true.

KD

Kody D.

It's great because they have an app and you can also access it via a website, and the app is user friendly.

AR

Anonymous Reviewer

Cons

There were some small bumps in the road in the beginning and some kickback from employees/supervisors stuck in their ways.

DE

Donnie E.

There are no flags for open shifts so it is easy to miss that a particular day is not fully staffed. There are no text alerts for shifts.

SF

Scott F.

When removing someone from a shift from the master schedule, you can no longer tag them for that shift when marking them absent.

CD

Cody D.

Cons

It randomly signs me out frequently and it's a bit annoying to have to log back in.

CG

Corrie G.

Getting set up on the program is a bit confusing.

KL

Kathy L.

No automatic book on/off. No automatic alerts when someone isnt on shift.

AB

Aidan B.

  • Vendor responds to reviews
  • Last review3 months ago
  • Vendor responds to reviews
  • Last review5 months ago

Key features

  • Total features60
  • API
  • Alerts/Notifications
  • Attendance Management
  • Attendance Tracking
  • Auto Scheduler
  • Automated Scheduling
  • Availability Indicator
  • Availability Management
  • Calendar Sync
  • Calendar/Reminder System
  • Certification & Licensing
  • Certification Tracking
  • Class Scheduling
  • Controlled Substance Tracking
  • Customizable Fields
  • Customizable Reports
  • Customizable Templates
  • Data Import/Export
  • Drag & Drop
  • EMS Service Roles Time Clock
  • Electronic Signature
  • Email Management
  • Employee Certification
  • Employee Database
  • Employee Scheduling
  • Employee Time Tracking
  • Equipment Tracking
  • Event Calendar
  • Event Scheduling
  • Fleet Management
  • Float Pool Management
  • Incident Response Checklists
  • Instructor Management
  • Labor Management
  • Leave Tracking
  • Maintenance Scheduling
  • Messaging
  • Messaging/Shift Dispatching
  • Mobile Access
  • Multi-Location
  • Online Booking
  • Online Scheduling
  • Online Time Clock
  • Online Trading
  • Overtime Calculation
  • Payroll Management
  • Real-time Scheduling
  • Reminders
  • Reporting & Statistics
  • Reporting/Analytics
  • Rotation Scheduling
  • SMS Messaging
  • SOG / Protocol Control
  • Schedule Distribution
  • Scheduling
  • Search/Filter
  • Self Scheduling
  • Self Serve Sign-up
  • Shift Management
  • Shift Scheduling
  • Shift Swapping
  • Skills Tracking
  • Time Off Requests
  • Timesheet Management
  • Training Management
  • Training Record Management
  • Vacation/Leave Tracking
  • Vehicle Damage Tracking
  • Vehicle Maintenance
  • Vehicle Repair
  • Total features20
  • API
  • Alerts/Notifications
  • Attendance Management
  • Attendance Tracking
  • Auto Scheduler
  • Automated Scheduling
  • Availability Indicator
  • Availability Management
  • Calendar Sync
  • Calendar/Reminder System
  • Certification & Licensing
  • Certification Tracking
  • Class Scheduling
  • Controlled Substance Tracking
  • Customizable Fields
  • Customizable Reports
  • Customizable Templates
  • Data Import/Export
  • Drag & Drop
  • EMS Service Roles Time Clock
  • Electronic Signature
  • Email Management
  • Employee Certification
  • Employee Database
  • Employee Scheduling
  • Employee Time Tracking
  • Equipment Tracking
  • Event Calendar
  • Event Scheduling
  • Fleet Management
  • Float Pool Management
  • Incident Response Checklists
  • Instructor Management
  • Labor Management
  • Leave Tracking
  • Maintenance Scheduling
  • Messaging
  • Messaging/Shift Dispatching
  • Mobile Access
  • Multi-Location
  • Online Booking
  • Online Scheduling
  • Online Time Clock
  • Online Trading
  • Overtime Calculation
  • Payroll Management
  • Real-time Scheduling
  • Reminders
  • Reporting & Statistics
  • Reporting/Analytics
  • Rotation Scheduling
  • SMS Messaging
  • SOG / Protocol Control
  • Schedule Distribution
  • Scheduling
  • Search/Filter
  • Self Scheduling
  • Self Serve Sign-up
  • Shift Management
  • Shift Scheduling
  • Shift Swapping
  • Skills Tracking
  • Time Off Requests
  • Timesheet Management
  • Training Management
  • Training Record Management
  • Vacation/Leave Tracking
  • Vehicle Damage Tracking
  • Vehicle Maintenance
  • Vehicle Repair

Integrations

  • Total integrations4
  • Authorize.Net
  • Dropbox Business
  • Gmail
  • Google Analytics 360
  • Google Calendar
  • Google Maps
  • Mailchimp
  • Meta for Business
  • Microsoft Excel
  • Microsoft Outlook
  • PayPal
  • QuickBooks Online Advanced
  • Quickbooks Online
  • Salesforce Sales Cloud
  • Shopify
  • Slack
  • Stripe
  • WordPress
  • Xero
  • Zapier
  • Total integrationsN/A
  • Authorize.Net
  • Dropbox Business
  • Gmail
  • Google Analytics 360
  • Google Calendar
  • Google Maps
  • Mailchimp
  • Meta for Business
  • Microsoft Excel
  • Microsoft Outlook
  • PayPal
  • QuickBooks Online Advanced
  • Quickbooks Online
  • Salesforce Sales Cloud
  • Shopify
  • Slack
  • Stripe
  • WordPress
  • Xero
  • Zapier