eSPACE Features

eSPACE

We focus on your facility so you can focus on your mission.

4.42/5 (422 reviews)

eSPACE Feature Summary

  • Proactive work order email notifications
  • Proactive work order reminders
  • Public and private calendar views
  • Develop customized forms
  • Generate customized reports
  • Track inventory status
  • Integration with outlook
  • Manage events across multiple locations
  • Real-time events conflict detection
  • Single source for all resource scheduling needs
  • Events scheduler module
  • Integration with building automation systems
  • Vendor management
  • Manage work orders
  • Vendor workflow management
  • Work order alerts
  • Importing data from outside applications
  • Manage events scheduling
  • Inventory control

Competitor Feature Comparison

API
Alerts / Escalation
Automatic Notifications
Calendar Management
Custom Forms
Customizable Reporting
Data Import/Export
Event Scheduling
Inventory Management
Inventory Tracking
Microsoft Outlook Integration
Multi-Location
Real Time Monitoring
Reminders
Resource Management
Task Scheduling
Third Party Integration
Vendor Management
Work Order Management
Workflow Management
Learn moreCompare App
API
Alerts / Escalation
Automatic Notifications
Calendar Management
Custom Forms
Customizable Reporting
Data Import/Export
Event Scheduling
Inventory Management
Inventory Tracking
Microsoft Outlook Integration
Multi-Location
Real Time Monitoring
Reminders
Resource Management
Task Scheduling
Third Party Integration
Vendor Management
Work Order Management
Workflow Management
Visit WebsiteCompare App
API
Alerts / Escalation
Automatic Notifications
Calendar Management
Custom Forms
Customizable Reporting
Data Import/Export
Event Scheduling
Inventory Management
Inventory Tracking
Microsoft Outlook Integration
Multi-Location
Real Time Monitoring
Reminders
Resource Management
Task Scheduling
Third Party Integration
Vendor Management
Work Order Management
Workflow Management
Visit WebsiteCompare App

Mobile apps

iOS App


4 reviews

Requires iOS 9.0 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


10 reviews

eSPACE Feature Reviews

25 reviewers had the following to say about eSPACE's features:

Jeff Kotrady

E-Space- A great place for all your reservation needs

2018-11-09

Pros

User Friendly Great Dashboard. Great Reporting.

Cons

It is an absolute breeze to use, whether a first time user or experienced at resource management.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No

Response from Cool Solutions Group


Jeff: Thanks for the review and kind words. Please let us know how we can continue to serve you all.

Tim Cool

Read more
Ryan Merrick

Well made, easy to setup and use. Highly flexible software. Actively developed and supported.

2018-03-05

Great work order and event management functionality.

Pros

Low cost and easy payment options.

Cons

There is some give and take to have an event management system and work order system tied together in one system.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Cool Solutions Group


Ryan: Great Feedback.

Would love to hear more about what WBC sees as critical functionality. That will help me and our team determine priorities for all out subscribers.

Also, we do offer some custom coding options for clients that need features that may not be on the "road-map".

Thanks

Tim Cool

Read more
Anonymous
(Consumer Services company, 10001+ employees)

Takes facilities management to the next level

2018-12-13

Pros

Meetings and Events, housekeeping and maintenance. Inventory. You name it.

Cons

Transition to new software may take large facility some time.

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Wayne Brown

eSpace is a great tool for churches!

2018-11-02

I love working with eSpace. The staff are great. I do recommend them for any church needed to schedule and maintain their facilities.

Pros

I also like the workorder management feature.

Cons

I also like the app, but it is difficult to sort and filter data in a way that makes it useful.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Cool Solutions Group


Wayne: Thank you so much for the feedback.

I would love to hear some ideas on how we can improve the reporting functionality.

Thanks again.

Tim Cool
[email protected]

Read more
Landon Trotter

I have enjoyed using the software and have been very pleased with the continued updates!

2018-02-26

It accomplishes work order and space management.

Pros

It is mobile friendly and has great reporting features.

Cons

It can be a little overwhelming for first time users. It takes some time to get used to the way it functions.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Cool Solutions Group


Landon...thanks for the review and great feedback

Tim Cool

Read more
Darren Hochstedler

The perfect solution to our Scheduling needs

2018-02-27

Website calendar. Outlook integration.

Pros

We suggested a feature that would help us with searching and were surprised when that feature actually showed up with the next release.

Cons

Especially the way the calendar displays on the iphone.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Cool Solutions Group


Darren...thanks for the feedback.

With regards to the reports, are the issues from the mobile app or the computer version?

Thanks

Tim Cool

Read more
Brian Bailey

Excellent Calendaring & Room Request Website

2019-12-13

Touchpoint did not have a built-in calendar and room requesting feature as Ministry Platform did.

Pros

Ease of use, detail-oriented and thorough.

Cons

The user interface feels somewhat dated.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No

Response from Cool Solutions Group


Great feedback Brian. We would welcome any other feedback you may be able to provide.

Merry Christmas

Tim Cool
Founder

Read more
Russ Morrow

Excellent products

2019-12-18

Espace and all its modules have helped us manage too use, invoice for fees, and faculty management

Pros

Flexibility of setup and use. Mobility.

Cons

It didn’t have invoicing when we started using but they developed and added soon after

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Cool Solutions Group


Russ...great to hear from you. Thank you for the review and your incredible support as we developed the Billing and Invoicing module.

Merry Christmas

Tim Cool

Read more
Anonymous
(Religious Institutions company, 51-200 employees)

The Best Event Scheduling Software There Is. Period.

2019-09-28

It allows each one of our teams to be in the loop and stay on top of the event calendar.

Pros

eSPACE is packed with powerful features and works wonders for our church. Easy to manage events and scheduling.

Cons

The Android application lacks the feature of integrating the eSPACE calendar with Google's calendar in my phone.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Greg Chambers

First Visit

2019-12-16

If is very good for tracking, and keeping a history of, our building activities.

Pros

It is useful in tracking our building activities.

Cons

It can be hard to track activities once they are completed.

Rating breakdown

Ease of use
Features

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from Cool Solutions Group


Greg: Thanks for the input.

I would welcome the the opportunity to learn more about the concerns with completed activities.

Merry Christmas

Tim Cool
Founder

Read more
Amy Gagliardi

Overall experience is very positive. It was easy to learn and perfect for our needs.

2018-02-26

Easy facility scheduling and worry free data backup.

Pros

It's hosted on the internet. Data is automatically backed up.

Cons

Some of the reports print out blank.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No

Response from Cool Solutions Group


Hi Amy...thank you for your review. Please do not hesitate to provide us suggestions in the POST AN IDEA section. We love learning from our clients.

Tim Cool

Read more
Brian McGonigle

The system is very user friendly and intuitive allowing for different knowledge levels of users.

2018-02-26

More organization, cleaner communication, deeper client relationship, trackable and reportable data

Pros

Information is key in facilities services and through the program we have been able to open clear and trackable information with our clients.

Cons

The system works for what we need and it does it well and reliably so its hard to point out a downside.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Cool Solutions Group


Brian....thanks for the kind words and great review. We enjoy working with you and your clients.

Tim Cool

Read more
Nick Hilbelink

Great Management Tool

2019-12-18

Pros

Multiple types of views make it easy to track your events.

Cons

I wish it had more integration with our database.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from Cool Solutions Group


Nick: Thanks for the feedback and input,.

Please feel free to reach out direct to me at [email protected] to share more about what additional integrations with your DB you would like to see. Always open to exploring options.

Merry Christmas

Tim Cool
Founder

Read more
Diane Slocum

User Friendly programs and customer support has been quick to respond to idea suggestions

2018-03-07

Running reports on areas is easy and a nice feature to have for end of year reviews.

Pros

The calendar is a quick and easy way for our staff to view room availability and what is happening in our buildings.

Cons

We wish there was a drop down feature on the calendar that you could choose the month and year without having to type it in or scroll through each month.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Cool Solutions Group


Diane: Thank you for the kind words and good suggestion.

Thanks for your support.

Tim Cool

Read more
Melinda Cloud

Espace Experience

2019-12-14

Pros

I can see all activity throughout the school in one place.

Cons

For example, going from adding an event back to the calendar page is challenging.

Rating breakdown

Ease of use
Features

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

5/10
Source: Capterra
Helpful?   Yes   No

Response from Cool Solutions Group


Melinda: Thank you for your input and review. We would welcome your thoughts on ways to improve the user experience.

Tim Cool
Founder

Read more
Jeff Eck

eSPACe integrated

2018-11-02

Pros

We left our church management system for the brighter pastures of Ministry Platform and found this awesome partner of theirs, eSPACE, for our facility management.

Cons

The only con would be the time it took for the integration to fire up, but again, we are their first integration so it is to be expected.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Occasionally

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No

Response from Cool Solutions Group


WOW...I am blown away. Thank you so much for such great feedback. We are so excited to be partnered with MP and Central.

Welcome to the eSPACE family!

Tim Cool
[email protected]

Read more
Danielle Fortuna

eSpace- Friend or Foe?

2018-11-13

The functionality of the program depends largely on what your administrators put into the program.

Pros

It is simple to learn and appears to be highly customizable for our organization.

Cons

The mobile app is not easy to read, especially the calendar feature.

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

4/10
Source: Capterra
Helpful?   Yes   No

Response from Cool Solutions Group


Dani: Thank you for your review. I would welcome any additional suggestions to improve your user experience.

Thanks

Tim Cool
[email protected]

Read more
David Arthur

Faith Church of Lafayette

2018-11-06

The Work Order Management Software has allowed our small crew be very efficient and effective with our time.

Pros

A simple and easy to use and understand Dashboard. The Maintenance portion can effectively be used by any user and has an excellent preventative maintenance program.

Cons

The App is quirky and not easy to use.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Cool Solutions Group


David....thanks for the review....good stuff.

I would love to hear more about the app. What things seem to be quirky.

Thanks...tell Jonathan I said HEY!

Tim Cool

Read more
Stacy Chapman

We have a large camp facility with multiple buildings, equipment etc. This is a great program!

2018-02-26

Pros

Our managers and those authorized to generate work orders really like the easy use of the app and the paper trails that it generates. Our management staff like the reports and locations of issues to be able to track repeat problems.

Cons

Running reports is easier from a computer than the app.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No

Response from Cool Solutions Group


Hi Stacy...thank you for your review. Please do not hesitate to provide us suggestions in the POST AN IDEA section. We love learning from our clients.

Tim Cool

Read more
Vedika Stankiewicz

eSpace Review

2018-11-14

Pros

Calendar view is a great way to find all the events in once place.

Cons

Notifications are all displayed on dashboard without any differentiating criteria regarding the notification itself.

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

5/10
Source: Capterra
Helpful?   Yes   No

Response from Cool Solutions Group


Vedika: Thank you so much for your feedback.

I would welcome your input as to how we can make the system easier to use.

We have Text and desktop notifications on our Development Road map and hope to hit them by mid 2018.

Thanks again

Tim Cool
[email protected]

Read more
Joe Bartosiak

Facility managers right hand

2019-12-09

saves our teams preparation time & the frustration of double booking

Pros

the program is flexible and gives you plenty of options gives you the information needed for your team prevents double booking

Cons

could have more customization for reports rather than exporting to excel, easy customize-able reporting would be a great plus

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Cool Solutions Group


Joe: Thank you so much for the review and input.

Would love to hear more about what things about the reporting would benefit you all. Can you provide some specific suggestions to our support team?

Merry Christmas.

Tim Cool

Read more
Adam Lawrence

Overly complex and time-consuming

2018-04-16

Pros

ERP that integrates event planning with work order management.

Cons

Unless you have someone entirely devoted to managing/administrating, it is too bulky for a small team and requires much more time to manage, thus decreasing efficiency .

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No

Response from Cool Solutions Group


Adam: Thanks for the candid feedback.

I would welcome additional feedback as to the items would are overwhelming and what suggestions you may have for our team to consider.

For example, we are in the process of writing a "QUICK RESERVATION" tool that will stream line the event creation greatly.

Please tell John I said HEY and would welcome the opportunity to talk directly.

Tim Cool

Read more
Nancy Charles

Easy to work with

2018-02-26

Pros

Ease of the software and importing of reports, once I got going on the software.

Cons

Some reports are not importable, wish I didn't always have to select locations when I return to the daily space calendar

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No

Response from Cool Solutions Group


Hi Nancy...thank you for your review. Please do not hesitate to provide us suggestions in the POST AN IDEA section. We love learning from our clients.

Tim Cool

Read more
Jesus Torres

eSpace at Marlborough

2019-05-14

It makes it so easy to organize the events happening on our campus.

Pros

Easy to train others so they can post as needed and I can control the management side of things.

Cons

But the customer service makes it easy to suggest new ideas.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Cool Solutions Group


Jesus: Thank you for the very kind words. Would love to know what shortcuts would increase your efficiency. We are always trying to learn.

Thanks

Tim Cool
CEO

Read more
Tracy Bashore

espace has just enough functionality without being overwhelming in function. We love it.

2018-02-26

Organization of all the things we need to do.

Pros

Ease of function to do basic work order management. It's price is affordable too for a small organization.

Cons

Some of the notification email stuff is not as configurable as we would like (localizing who receives the emails).

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Cool Solutions Group


Tracy....thanks for the great feedback.

The "notifications" section is in development right now. This will allow you to customize who and when you get emails. Should be released in 2-3 months.

Tim Cool

Read more