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Microsoft Outlook vs LeanMail Comparison

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Overview

Category Leaders

Microsoft Outlook is a personal information manager from Microsoft which helps users communicate, manage schedules & find...

Get Total Control Over Outlook. For every type of user and every personality type. Five easy, customizable solutions that...

  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials
  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials

Video & Screenshots

No videos yet

Pricing

Starting from

Free

  • Free trial available
  • Credit cardless trial
  • Free account
  • Subscription based

Starting from

7.50

Per month

  • Free trial available
  • Credit cardless trial
  • Free account
  • Subscription based

User reviews

4.5

1.9K

5

4

3

2

1

1.2K

541

128

22

17

  • Value for money
  • Ease of use
  • Features
  • Customer support
95%
would recommend this app

4.8

40

5

4

3

2

1

31

9

0

0

0

  • Value for money
  • Ease of use
  • Features
  • Customer support
100%
would recommend this app

Pros

Coming from lotus notes I was instantly in love with outlook. I loves its clean and simple interface.
Overall, we are very happy and fulfilled with the Outlook software as it stands now and expect it to only get better.
As a software it is very good option. Nice looking UI, user friendly, good email management, directly integrated in Microsoft office.

Pros

I appreciate the ability to prioritize and level load my emails out. Due to this feature, I am able to end work days feeling like I did what HAD to be done before logging off.
I like the most simple planning based on - simple too - prioritizing tool. It helps me the most in keeping things to be done and not forgotten, and - most important - very easy to be processed.
Overall experience is great, once you entered LeanMail you do not want to go back. Customer Service is also excellent.

Cons

The worst part I would say however is the app. They developed an app for the apple store and quite honestly it is slow and very difficult to navigate around compared to the desktop version.
Crash , no easy access from my phone , new emails update rate , older emails storage , retriving the older emails or lost emails is a big deal.
The interface has too much going on. There are a lot of useless features that i needed to turn off.

Cons

Frankly speaking, as it is add-in to MS Outlook, I'm afraid that if I change my job, I will loose my license, and will have to convince new employer for new one.
I don't know - I should be when I from time to time loose it do to some IT issue - then I am lost.
Seeing only 10-20 total emails throughout the day in my total inbox is such a stress reliever.
  • Vendor responds to reviews
  • Last review3 days ago
  • Vendor responds to reviews
  • Last reviewa month ago

Key features

  • Total features10
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Allow/Block List
  • Archiving & Retention
  • Backup and Recovery
  • Canned Responses
  • Collaboration Tools
  • Compliance Management
  • Contact Management
  • Customizable Templates
  • Data Retention Management
  • Email Management
  • Email Monitoring
  • Email Templates
  • Email Tracking
  • Inbox Management
  • Microsoft Outlook Integration
  • Notes Management
  • Office Suite
  • Prioritization
  • Productivity Tools
  • Progress Tracking
  • Real-Time Monitoring
  • Real-Time Reporting
  • Reminders
  • Response Management
  • Search/Filter
  • Shared Inboxes
  • Spam Blocker
  • Spam Quarantine
  • Storage Management
  • Task Management
  • Task Scheduling
  • To-Do List
  • Whitelisting/Blacklisting
  • Workflow Management
  • Total features36
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Allow/Block List
  • Archiving & Retention
  • Backup and Recovery
  • Canned Responses
  • Collaboration Tools
  • Compliance Management
  • Contact Management
  • Customizable Templates
  • Data Retention Management
  • Email Management
  • Email Monitoring
  • Email Templates
  • Email Tracking
  • Inbox Management
  • Microsoft Outlook Integration
  • Notes Management
  • Office Suite
  • Prioritization
  • Productivity Tools
  • Progress Tracking
  • Real-Time Monitoring
  • Real-Time Reporting
  • Reminders
  • Response Management
  • Search/Filter
  • Shared Inboxes
  • Spam Blocker
  • Spam Quarantine
  • Storage Management
  • Task Management
  • Task Scheduling
  • To-Do List
  • Whitelisting/Blacklisting
  • Workflow Management

Integrations

  • Total integrations1910
  • ActiveCampaign
  • Freshdesk
  • Gmail
  • Google Analytics 360
  • Google Calendar
  • Google Drive
  • Google Workspace
  • HubSpot CRM
  • Mailchimp
  • Microsoft 365
  • Microsoft Outlook
  • Microsoft Teams
  • Pipedrive
  • Salesforce Sales Cloud
  • Slack
  • SugarCRM
  • WordPress
  • Zapier
  • Zendesk Suite
  • Zoho CRM
  • Total integrations2
  • ActiveCampaign
  • Freshdesk
  • Gmail
  • Google Analytics 360
  • Google Calendar
  • Google Drive
  • Google Workspace
  • HubSpot CRM
  • Mailchimp
  • Microsoft 365
  • Microsoft Outlook
  • Microsoft Teams
  • Pipedrive
  • Salesforce Sales Cloud
  • Slack
  • SugarCRM
  • WordPress
  • Zapier
  • Zendesk Suite
  • Zoho CRM

User reviews that mention these apps

JS
AvatarImg

Jesper S.

Information Services, 1-10 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

LeanMail logo

LeanMail

Great time-saver

Reviewed 2 years ago

It's a game-changer, really. Once you get the hang of it you'll never go back to what you did before. And if you stumble along the way, friendly LeanMail staff will follow up and help you get back on track. Getting started and understanding the process will take a little effort on your part, but once you've adapted to it you'll be amazed so few people have picked up on it. In 10 years this is how all managers will be managing their written communications.

Pros

Seamlessly integrates into Microsoft Outlook and enhances it by putting existing features front-and-center, while also adding new valuable features to boost email productivity.

Cons

Learning curve is a bit steep. But hang on - it's well worth it in the end!

Vendor response

Dear Jesper, thank you very much for the positive, frank review. You have been an important contributor to our success for over a decade and a half. Thank you again for all your feedback, and keep it comin'!

RA
AvatarImg

Robert A.

Computer Software, 1-10 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

LeanMail logo

LeanMail

Organize & Stay on Track

Reviewed a year ago
Pros

LeanMail provides the tools and a working framework to organize and manage the email you get daily. It hides the email you don't need to work on that day to declutter your inbox. Following the process framework learned in training, LeanMail allows me to quickly review, prioritize, and schedule the hundreds of emails I receive daily.

Cons

The setup is easy, but it is an Outlook addon, and customizing it requires some knowledge of Outlook. Additionally, there is no Android app or iPad dedicated app. There is an iPhone app.

Vendor response

Dear Robert, I wanted to send a quick note to say thank you for the recommendation. Your support means a lot to us, and we truly appreciate your confidence in our abilities.

AS
AvatarImg

Amber S.

Machinery, 10,001+ employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

Share this review:

LeanMail logo

LeanMail

Leanmail convert

Reviewed 2 years ago

My email box is clear to view, I can easily see what I need to action. The training was very clear and useful. Although it seemed daunting at first, once the new view is used a few days in a row, it is much easier to use.

Pros

It gets rid of the emails that block up my view in outlook. By clearing the non important emails, it allows me to easily make a plan of action.

Cons

I am not too keen on the notes system that is preferred, I would rather make notes in the way I understand, rather than the preferred quick and clear way I was taught.

Vendor response

Thank you for your review, Amber. You should certainly make Next Actions and notes in a way that is understandable to you. The LeanMail method focuses on how to do that in a way that is scientifically proven to hook your brain and keep mails grouped together. That doesn't mean that it works for everyone. Once you have understood and used our method for some time, you can diverge to other ways that work better for you. Just like in music and sports, you need to first learn the technique, then find your own way.

AB
AvatarImg

Andreas B.

Information Technology and Services, 11-50 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

LeanMail logo

LeanMail

A great tool for organizing your email

Reviewed a month ago

Overall when sorting out a few kinks and figuring out how to use LeanMail so that it behaves like I want it, it is a great product and one I highly recommend.

Pros

Very easy to use and getting into. LeanMail helps me to organize my emails and keeps my inbox clean. It has completely changed the way I use Outlook and keeps down my stress levels.

Cons

If you use the same subject when you email several different customers, it will set the response emails with all categories. I would like the ability to remove certain columns like "mentions" for example, because it is not optimized for smal laptop screens.

Vendor response

Thank you so much for your review of LeanMail, Andreas. It's a great pleasure serving you. I apologize for the features that you would like to change, but they are hard-wired into Outlook by Microsoft, and for that reason we can not change them. Best regards, Michael

MB
AvatarImg

Marek B.

Packaging and Containers, 201-500 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

LeanMail logo

LeanMail

Happy and on-track user

Reviewed 2 years ago
Pros

I like the most simple planning based on - simple too - prioritizing tool. It helps me the most in keeping things to be done and not forgotten, and - most important - very easy to be processed.

Cons

Frankly speaking, as it is add-in to MS Outlook, I'm afraid that if I change my job, I will loose my license, and will have to convince new employer for new one ;)

Vendor response

Thank you very much for your review Marek. I'm happy that LeanMail is making a positive impact for you!

CK
AvatarImg

Casper K.

Business Supplies and Equipment, 51-200 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

LeanMail logo

LeanMail

Take control of your outlook

Reviewed 3 years ago

Planning my day to day work, scheduling my emails for when i need to get action on them. Having the Next Action solves some of the time spend reading the emails aswell. At most i look at the same email twice before it has been archived.

Pros

When we first got introduced to LeanMail, we only had the first module with archiving. This was a somewhat nice feature, it made everything easy to see and find. But i was also introduced to automatic category assignment which didn't help out that much. With module two, where we had Prioritize and Plan... Waow, instantly i got more time in my everyday, the hole process of managing my mailbox, i thought...

Cons

You're forced to use a new way of managing your mailbox. This was the hardest to overcome, i'm a folders guy (or used to be) and like the way it was working, so being forced by a sales person to use their product when i had a great workflow was something i had to work on.

Vendor response

Hey Casper, I really appreciate the effort you made in writing such a comprehensive, frank and kind review.