Xink Pricing, Features, Reviews & Comparison of Alternatives


Email signature management platform for companies

3.9/5 (10 reviews)

Xink overview

Xink is a browser-based platform to ensure brand consistency in Office 365, Gmail or Apple Mail email signatures across the company and across mobile devices. Its user-friendly interface makes it easy set up and run for anyone, and there is no installation on servers. The advanced API makes it easy to integrate with Active Directory/Google Directory/Azure Directory and the email signatures are updated automatically around the clock.
Use email signatures as a marketing channel and distribute targeted campaigns below the contact details to promote new products and services, highlight new assets within the content marketing strategy, promote the industry events and trade shows etc. The campaigns can be segmented and distributed to relevant geographies, departments, email receivers etc. The in-built analytics tool provides a detailed overview of best-performing campaigns, number of openings, clicks, what email client is used and much more.


Starting from
Pricing options
Value for money
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Business size



United States, Australia, Brazil, Canada, Europe and 4 other markets, Germany, Latin America, Mexico, United Kingdom

Supported languages

Xink screenshot: Xink-EmailSignature-SignatureWhat is Xink?Xink screenshot: Xink-EmailSignature-DashboardXink screenshot: Xink-EmailSignature-CampaignXink screenshot: Xink-EmailSignature-ReportXink screenshot: employee signature filesXink screenshot: ACMEConf_CalendarXink screenshot: WYSIWYG editorXink screenshot: ipad-email-signature3

Xink reviews

Value for money
Ease of use
Customer support
Daniel Cervantes

Solid product that rarely, if ever, has issues and integrates well with Outlook.

Used daily for 2+ years
Reviewed 2018-02-16
Review Source: Capterra

The ease of installation cannot be understated as it makes setting up new users and making edits to their signatures along the way very easy. I would say the biggest pro is the administrator's ability to control their signature's as users often want to make changes on their own.

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Great Email Signature App

Used daily for 2+ years
Reviewed 2019-02-12
Review Source: Capterra

We are currently using this app in our company. This is very easy to setup and use. You can have different signatures based on their position. It syncs nicely with active directory.

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Xink is good not great.

Used other for 2+ years
Reviewed 2019-03-11
Review Source: Capterra

What I like about the software is it gives me the ability to standardize our firm's e-signature and overrides any staff member attempting to make changes to it.

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Probably the best email signature management software !

Used daily for 6-12 months
Reviewed 2018-05-02
Review Source: GetApp

- Dynamic templates based on user requirements - Easy to add users - Good and fast support - Ease of use - Cloud-based

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Great for establishing brand

Used daily for 6-12 months
Reviewed 2019-04-03
Review Source: Capterra

Super easy to use. Very helpful if you are in early stages of creating a brand.

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Xink pricing

Starting from
Pricing options
Free trial
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Xink is priced according to the number of mailboxes sending email.

Xink features

API (129 other apps)
Activity Dashboard (64 other apps)
Automatic Notifications (51 other apps)
CRM Integration (60 other apps)
Call Monitoring (52 other apps)
Call Recording (81 other apps)
Call Reporting (50 other apps)
Call Routing (62 other apps)
Call Transfer (58 other apps)
Caller ID (58 other apps)
Chat (72 other apps)
Conferencing (69 other apps)
Instant Messaging (55 other apps)
Live / Video Conferencing (50 other apps)
Monitoring (51 other apps)
Receiving (53 other apps)
Reporting & Statistics (56 other apps)
SMS Integration (49 other apps)
Third Party Integration (77 other apps)
Voice Mail (50 other apps)

GetApp Analysis

Xink is the essential tool that every modern company needs in order to increase its communication consistency and campaign efficiency. This email signature management and campaign application brings the required coherence to your employees signatures and lets them schedule their campaign actions.

The software is completely cloud-based so it can be run on any browser, and it works seamlessly with the industry’s most widely used email infrastructure (Exchange, Office 365 and Gmail for Work). Marketing departments can see immediate ROI with Xink, as content distribution, lead generation and event promotion get way more effective.

Xink’s top features include an intuitive “WYSIWYG” editor, support for importing from existing html email signatures, timed and targeted campaigning, roles-based access with segmented signatures and auto-generated analytics that help people to accurately determine their efficiency and locate room for improvement.

What is Xink?

The goal of the application is to basically relieve companies and teams from signature inconsistencies that can damage trust in the quality of the company’s brand.

The benefits of using Xink extend from the upturn of the professionalism of a company, to the heightened of its promotional campaigns impact. In any case, Xink will help companies increase their traffic and track the performance of their content over time.

Who is Xink for?

Xink can be used by any company that wants to add consistency in their communications, especially marketing departments that want to create a new, trusted campaign channel for their lead generation, brand awareness and content marketing strategies.

Other use case scenarios may include IT departments that seek a way to provide a centralized signature template repository for their company, HR teams that wish to promote new job openings and support teams that want to drive more self-service of support requests by directing recipients to an online knowledgebase.

Main features

Easy to use Editor

The editor that Xink offers to the users is tailor made for the easy creation of email signatures. It features both a WYSIWYG and advanced html mode where the code is clearly depicted. The third mode is the preview where the result is presented.

Images from local media, or url locations that contain media can be uploaded to the editor and incorporated to the signature. This way users can add their photos, or their company logo and create a much more professional outcome. An existing signature can also be uploaded and further edited in the editor.

Differentiate Signatures

Communication can have significantly different purposes, so allowing users to utilize different signatures is a key feature for Xink. There are three different signature categories: default, reply/forward, optional. These are used according to administration settings and the level that these settings are applying on, but for users who are left with no assignments their subject to the “rules” template.

These settings can be tweaked either for specific people, or for whole departments of a company. This way, different rules can be set for as many individuals as you like.

Campaign Calendar

Xink can be set to send promotional emails during campaigns. Using the “Campaign” package, users can easily set mass mail details such as the subject, call to action, tracking link embodiment and body text length. All this is applied to thousands of emails that may be reaching potential customers in a daily basis and the Calendar helps administrator set the duration of the campaign.

Another use for calendars is the case of event organization and attendance augmentation through promotional emails. With Xink, admins can embed the event calling to their employees’ email signatures through the Calendars and automatically promote the occurrences through regular communications.

Intuitive Reports

Another important part of Xink Campaign is the automatically generated reports that show which campaigns or events generate the most interaction, and even measure this in relation to the geographic location. Using these metrics, employees can determine their campaign efficiency and spot problematic sectors or products.

Thanks to Xink’s integration with Google Analytics, users can go a step further and see exactly how the Xink-generated traffic is activated in their web pages. This is of critical importance to be able to improve your future campaigns, or even the current on the fly.

User Importing

One of Xink’s greatest strengths is that it is very easy to set up. Importing all your users is one part of this initial setup, and thankfully Xink offers ways to do this either manually, or automatically. The manual way is more suitable for smaller companies with low personnel count, and is done simply through the “Add new employee” form.

For larger companies with huge employee pools, there are more sophisticated solutions that will save you tons of time and resources. One way is to use an XLSX file (Excel spreadsheet) where only the first column must be adjusted accordingly and then you can import large numbers of users in the Xink database. Another way is to use the Microsoft Azure Active Directory and choose to export to a web application option.


Xink can integrate well with widely used email and office tools such as the also cloud-based Office 365, Gmail for Work, and the popular Microsoft Outlook. This way users can benefit from the advanced signature options that Xink offers to them, while they keep using their favorite software.

On the statistics side of things, Xink can get even more informative and comprehensive by integrating with analytics packages such as Google Analytics, Omniture and WebTrends. This is essential in order to determine the content’s success, impacts and durability.


Xink comes in two different packages that include different set of features. The first one is the “Brand” package that is focused around brand consistency with signature and logos management and worldwide support through chat and email. Integration with all aforementioned software is fully enabled and supported. The package cost ranges from 480$/year for 40 users, and reaches to up to 3000$/year for 500 users.

The second and more premium package is the “Campaign” one. This includes all features and capabilities of the “Brand” package with the addition of statistical measurements and traffic generation systems. This package cost ranges from 960$/year for 40 users (people sending emails), to 6000$ for 500 users. You can also test the software using the trial version that lasts for 14 days and can be extended to any of the two packages with full content conservation (templates used, content created, signatures saved).

Bottom line

  • Improve Branding and perform targeted Campaigns
  • Company-wide Signature Management
  • Easy set-up and running
  • Cross Platform
  • Infinitely scalable

Additional information for Xink

Key features of Xink

  • Intuitive WYSIWYG editor for signature creation
  • Support for your existing HTML signatures
  • Support for rules-based signature assignment
  • Integrated analytics for signature click-thru rates
  • Automatic signature and campaign scheduling
  • Deploys in minutes, no server software required
  • Completely cloud-based; run via your browser
  • Seamless integration with Office 365
  • Works with Outlook for both Windows and Mac
  • Roles-based access for easy delegation to team members
  • Easily integrate with Google Analytics for deeper analytics
  • Easily segment signatures based on role, department
View All Features


- Comprehensive platform that goes far beyond a simple software tool.
- Advanced API
- Sync with third-party applications like Salesforce, Outlook, Apple Mail, G Suite, and Active Directory.
- It is possible to create custom integrations too.
- Get visible signatures as the email is being composed.
- Rerouting option
- Role-based login allows controlled access for selected administrators.