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Zoho Mail vs MailBird Comparison

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Overview

Category Leaders

Zoho Mail, a business-oriented and privacy-guaranteed email service, is your single email solution. Zoho Mail also comes...

Mailbird is a desktop email management application that helps businesses of all sizes synchronize messages from multiple...

  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials
  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials

Video & Screenshots

Pricing

Starting from

1

/user

Per month

  • Free trial available
  • Credit cardless trial
  • Free account
  • Subscription based

Starting from

2.28

/user

Per month

  • Free trial available
  • Credit cardless trial
  • Free account
  • Subscription based

User reviews

4.5

793

5

4

3

2

1

465

248

64

9

7

  • Value for money
  • Ease of use
  • Features
  • Customer support
96%
would recommend this app

4.4

325

5

4

3

2

1

210

80

7

11

17

  • Value for money
  • Ease of use
  • Features
  • Customer support
91%
would recommend this app

Pros

Its great application you can create your company dedicated email accounts, and assign to your company team. Its very good option I like it most.
All of my clients are really happy with Zoho as they never faced any difficulty due to Zoho's user friendly user interface. I really appreciate Zoho for providing such wonderful service.
Zoho is an amazing and super complete email platform, it has a series of useful features and tools for those who work with emails, especially companies.

Pros

Totally happy with its use as it made my work very easy to switch from one mail to another also with amazing features of Facebook and WhatsApp makes our day amazing.
The ease and functionality is out of the roof, specially that ui design its mesmerizing when i installed it first i was like in love with the ui and functions available.
It is great for email offering smart unified inbox and easy to navigate. It is also a quick and responsive app.

Cons

There are no detailed manual to the problem that I face, and only after seeking support from the customer service the problem is fixed.
The limited versions are quite limited. Also, terrible spam filtering (filters known contacts in spam occasionally and not always catching obvious spam).
It cannot be integrated with HubSpot. It’s really disappointing to use it in mobile browser, difficult to read and type.

Cons

Also sometimes it bugs out with my outlook email accounts, I will repeatedly get error warnings, but I am still able to receive and send emails with the account, not sure what that's about.
Their support is horrible. Beginning the third week of plsatitudes and apologies, but NO FIX to a basic, fundamental requirement to sync my calendar.
But there is no way to contact by phone. All I get is a computer generated stupid answer to my questions.
  • Vendor responds to reviews
  • Last review9 days ago
  • Vendor responds to reviews
  • Last review18 days ago

Key features

  • Total features21
  • API
  • Activity Dashboard
  • Archiving & Retention
  • Auto-Responders
  • Chat/Messaging
  • Collaboration Tools
  • Commenting/Notes
  • Contact Management
  • Customizable Templates
  • Data Recovery
  • Drag & Drop
  • Email Management
  • Email Monitoring
  • File Sharing
  • Inbox Management
  • Multiple User Accounts
  • Real-Time Chat
  • Response Management
  • Routing
  • Search/Filter
  • Shared Inboxes
  • Signature Management
  • Spam Blocker
  • Task Management
  • Third Party Integrations
  • Two-Way Audio & Video
  • Whitelisting/Blacklisting
  • Total features12
  • API
  • Activity Dashboard
  • Archiving & Retention
  • Auto-Responders
  • Chat/Messaging
  • Collaboration Tools
  • Commenting/Notes
  • Contact Management
  • Customizable Templates
  • Data Recovery
  • Drag & Drop
  • Email Management
  • Email Monitoring
  • File Sharing
  • Inbox Management
  • Multiple User Accounts
  • Real-Time Chat
  • Response Management
  • Routing
  • Search/Filter
  • Shared Inboxes
  • Signature Management
  • Spam Blocker
  • Task Management
  • Third Party Integrations
  • Two-Way Audio & Video
  • Whitelisting/Blacklisting

Integrations

  • Total integrations43
  • ActiveCampaign
  • Gmail
  • Google Analytics 360
  • Google Calendar
  • Google Drive
  • Google Workspace
  • HubSpot CRM
  • Mailchimp
  • Meta for Business
  • Microsoft 365
  • Microsoft Outlook
  • Microsoft Teams
  • Pipedrive
  • Salesforce Sales Cloud
  • Slack
  • SugarCRM
  • WordPress
  • Zapier
  • Zendesk Suite
  • Zoho CRM
  • Total integrations12
  • ActiveCampaign
  • Gmail
  • Google Analytics 360
  • Google Calendar
  • Google Drive
  • Google Workspace
  • HubSpot CRM
  • Mailchimp
  • Meta for Business
  • Microsoft 365
  • Microsoft Outlook
  • Microsoft Teams
  • Pipedrive
  • Salesforce Sales Cloud
  • Slack
  • SugarCRM
  • WordPress
  • Zapier
  • Zendesk Suite
  • Zoho CRM

User reviews that mention these apps

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Pradipta C.

Verified reviewer

Computer Networking, 1-10 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

Share this review:

MailBird logo

MailBird

Real alternative of Microsoft outlook

Reviewed 4 years ago

Great.Very fast.Not memory hungry like outlook

Pros

auto Configuration of mailbox,Easy interface,

Cons

No good signature making tools,mail moving one mail box to another mailbox folder is not possible

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Daniel K.

Verified reviewer

Higher Education, 1,001-5,000 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

MailBird logo

MailBird

One of the best mail clients for Windows at its price point with awesome functionality and interface

Reviewed 5 years ago

I love the integration of different apps within the mail client and it allowed me to ditch Outlook/Mail for Windows without regrets.

Pros

Support for 3+ accounts with an inexpensive one-time purchase of the pro version, lot's of integrated apps ranging from Google apps to Whatsapp and Dropbox. Responsive and helpful technical support.

Cons

Adding organizational Exchange accounts seems to be hit or miss, worked seamlessly for some, didn't work at all for others (yet). Windows 10 notifications for mails don't seem to always take me to the desired email, I have to first open the client instead.

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Mike P.

Verified reviewer

Computer Software, 1-10 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

Share this review:

MailBird logo

MailBird

Needs Unified Calendar and .ics support

Reviewed 3 years ago

Great for mail, kind of crappy calendar experience.

Pros

It is great for email offering smart unified inbox and easy to navigate. It is also a quick and responsive app.

Cons

Won't open .ics files so need to use another program for a calendar. Also does not have a native calendar so needs to plug in to Google Calendar but it's per account and not unified.

AR
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Anonymous Reviewer

Verified reviewer

Hospitality, 11-50 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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MailBird logo

MailBird

Mailbird

Reviewed 4 years ago

good functionality of free version. good value for money of paid version.

Pros

integration of mail, contacts and calendar. ability to have multiple accounts.

Cons

can't read ics format. search function in mail.

FB
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Franz B.

Information Technology and Services, self-employed

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

Share this review:

MailBird logo

MailBird

Unified Inbox with email tracking

Reviewed 2 years ago

Trying to get Inbox-Zero across several mail accounts

Pros

Unified Inbox across several accounts with the ability to move / archive messages across accounts. Builtin e-mail tracking and delayed send (requires that the computer is on with mailbird running in backgroud) Integration with several programs ( Dropbox / Google Drive attachments ... etc )

Cons

only Windows version. I use Newton Mail in parallel, which as Windows / MacOS / Android / iOS versions, but it lacks the option to move messages across accounts.

EA
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Edward A.

Real Estate, self-employed

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

MailBird logo

MailBird

Mailbird magic

Reviewed 4 years ago

Having multiple email accounts for my business, I needed a mail program better than the stock mail program that came with my PC. I didn’t need to complexity of outlook and was looking for something a bit better than Mail. Mailbird is it! What a great software and value is high for the low price

Pros

Easy of use and quick to organize all my email accounts. The screens are clear and it’s easy to sort through your emails quickly.

Cons

Wish it had more customization options for colors and layout. Sometimes I notice a lag getting my emails.

JS
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Jeff S.

Religious Institutions, 1-10 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

MailBird logo

MailBird

This is truly great email software, if only it were multi-platform!

Reviewed 5 years ago

Better mail organization, without being subject to Google's ads and interfaces

Pros

I love Mailbird! It revolutionized the way I do email, bringing better organization than what I had in Gmail. I also liked having a mini-browser on the right side of my widescreen for things like todo lists in web apps.

Cons

Mailbird is only on PC for now, which means its organizational benefits only partially translate to mobile and to my mac at home. Unfortunately, this proved a dealbreaker for me after many months of trying.

PA
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PHANEENDRA A.

Information Technology and Services, 1,001-5,000 employees

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

MailBird logo

MailBird

Outdoes Outlook at mail

Reviewed 3 years ago
Pros

Mailbird offers simple and easy to navigate application with lot of customization options. Also mailbird offers various integration options with popular social media accounts like facebook, slack, whatsapp. It even includes features which made Google's Inbox famous like snoozing mail.

Cons

One of the missing feature is choosing different account to reply to a mail that come on different mail. Also the support was not the best when i encountered issues.

RP
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Radomir P.

Entertainment, self-employed

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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MailBird logo

MailBird

Simply Great

Reviewed 4 years ago

Almost 2 years experience. Still great!

Pros

all what you need from mail client in easy way.

Cons

There is Nothing. Its still deliver what you need.

DD
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David D.

Verified reviewer

Consumer Services, 1-10 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

MailBird logo

MailBird

Easy to use, good value for money

Reviewed 4 years ago

I use it myself and recommend it to colleagues and customers.

Pros

I like the ease of use, the fact I can view my Google Calendar on the same screen and the signature feature is great to create that professional image

Cons

I miss the ability to create filter to automatically sort my mail.

OM
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Onno M.

Verified reviewer

Civic & Social Organization, 1,001-5,000 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

MailBird logo

MailBird

Great email-client

Reviewed 4 years ago
Pros

Usability, good look and feel, coupling of different mail-clients.

Cons

Slide-bars too small, compatiblity with other clients (Yahoo!) not too good.

AY
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Ali Y.

Logistics and Supply Chain, 201-500 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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MailBird logo

MailBird

Nice and easy

Reviewed 4 years ago

Fast and easy and stable

Pros

Fast, looks similar to outlook, and syncs faster

Cons

Copy paste from excel sheet to new mail is not like outlook

RV
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Raynaldo V.

Retail, self-employed

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

MailBird logo

MailBird

Functional Yet Easy to Use

Reviewed 4 years ago

One of the best 3rd party mail protocols I've used. I used Windows mail client but was limited and found this one with more bells and whistles. Able to add different email accounts with ease.

Pros

Adding specific background or just black or white. Adding multiple email accounts from different sources.

Cons

No ability to backup with ease. Have to manually save files from the directory.

AR
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Anonymous Reviewer

Verified reviewer

Consumer Services, self-employed

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

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MailBird logo

MailBird

If You Have An Exchange Account that isn’t related to a business, don’t buy this!!!

Reviewed 2 years ago

This is the third time in the last few years that I’ve bought and used mailbird. I immediately remembered upon buying it why I deleted it very soon after… upon writing their customer support really hit home these issues: Here’s a paraphrased conversation from their support: Me: Hi, I have an exchange account that is my school account as I am a student that needs to work with the other inboxes. It’s...

Pros

The UI and the ease of use, versus outlook, mail, etc.

Cons

They have absolutely terrible support that fails to seemingly even read your request, let alone addrsss your concerns and help you work through them. One thing I can say is that their support the last time I ordered this product was MUCH BETTER. They changed their app so the workaround for adding an exchange account seems virtually impossible unless you want to upgrade to business. And then they repeatedly...

SG
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Sidney G.

Health, Wellness and Fitness, 1-10 employees

Used daily for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

Share this review:

MailBird logo

MailBird

No regrets -solid product for me as a small business owner

Reviewed 3 months ago
Pros

Simple, familiar, many useful integrations

Cons

Search feature not very powerful, mail conversations sometimes messy to read and review

BM
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Bob M.

Military, self-employed

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

MailBird logo

MailBird

Excellent !

Reviewed 4 years ago

Very positive !!

Pros

Easy to use and it's ability to download multiple e-mail addresses.

Cons

Lack of emoticons , and your ability to customize the pages. ( Stationary )

AR
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Anonymous Reviewer

Verified reviewer

Research, 10,001+ employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

MailBird logo

MailBird

Neat software that works

Reviewed 4 years ago

It just works and is clean and practical.

Pros

Clean UI, compatible with all my emails, enough options, fair price (paid once for life)...

Cons

would like to have more star colors, kind of like in Apple's Mail

DN
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Daryl N.

Information Technology and Services, self-employed

Used daily for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

MailBird logo

MailBird

Great Program - All in one

Reviewed 4 years ago

Great experience overall as the product satisfies my needs.

Pros

how it combines everything into one program. All Mail, whatsapp, calendars and keep.

Cons

unable to connect other google drive features like sheets

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David M.

Verified reviewer

Information Technology and Services, self-employed

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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MailBird logo

MailBird

Awesome Windows Desktop E-mail Client for all Major Services.

Reviewed 4 years ago

I have had a great expereinces witthe product and sservice. that tI have received

Pros

I love how you can have all of your disparet e-mail accounts and sservicess under one roof. You can have your Outlook Mail, Gmail, Yahoo, and AOl/AIM, along with your calender, Facebook, and other online sservices.

Cons

Well for multiple e-mail accounts and extensive ssupport, there isa cost. Secondly, you cannot makee your, own custome color schemes or themes.

MK
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Mehmetali K.

Construction, 11-50 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

MailBird logo

MailBird

Most Functional E-Mail Client

Reviewed 3 years ago

I have never used another e-mail client, since I met Mailbird. I hope thats enough.

Pros

I have been reaching my e-mail account by Web browser for along time. I discover Mailbird and everything changed. Most functional e-mail client I have use ever. User interface is so simplificative. It has not so many buttons on UI like others. Interface not exhausting for eyes. Especially Ideal for intensive works. You can focus directly e-mail contents. Dark Theme and many extensions makes it more cool.

Cons

Twitter extension does not work and internal İnternet browser should be more functional.

SR
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Stefan R.

Public Safety, 201-500 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

MailBird logo

MailBird

Great E-Mail Program

Reviewed 4 years ago

Clear display of mail conversations, clean mailbox display. It didn‘t take me long to get addicted.

Pros

Functional, clean interface, many possibilities to „make it your own“, all settings an easy-to-use mailclient should offer

Cons

Takes a bit to get used to, but when you have, you‘ll have a good time with it!

ER
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Edwin R.

Outsourcing/Offshoring, 51-200 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

MailBird logo

MailBird

Excellent mail client

Reviewed 4 years ago

I find a mail client very versatile, easy to use, easy to understand, has what it takes to be in constant communication within the same work environment, without distractions. Highly recommended

Pros

It is simple, easy to use, very intuitive to configure

Cons

At first it was the mail synchronization, but the latest updates have corrected these observations

AN
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Andrey N.

Design, 1-10 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

MailBird logo

MailBird

best mail

Reviewed 4 years ago

It is perfect to have a nice looking mail app with a perfect functional values on windows.

Pros

I appreciate the design and usabilities of this programm

Cons

Sometimes, large PDF documents are not downloading correctly

GS
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Gary S.

Health, Wellness and Fitness, self-employed

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

MailBird logo

MailBird

Mailbird to the Rescue

Reviewed 4 years ago

As noted above, I was looking for a solution for an offline email client. I wanted to try out clients before settling on a particular client. Mailbird free version gave me the opportunity to test the software for my needs before making an investment. Mailbird was easy to set up. i did have issues with syncing at times, but the help notes gave me a suggested solution and have not had a problem since.

Pros

I needed to find an offline mail client to access my AOL mail and be able to respond offline to send later. I wanted to have access to my contacts and be able to send group emails, changing groups as needed easily and quickly.

Cons

Sometimes syncing is an issue, but that may be due to the different internet connections while traveling.

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Lars Ö.

Education Management, self-employed

Used weekly for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

MailBird logo

MailBird

No need to look any further

Reviewed 4 years ago

A couple of years ago I looked for an e-mail desktop client that had a multiple account option, was easy to use, had a simple user interface and speed. When I came across Mailbird my search was over. No need to look any further.

Pros

* Fast, simple and effective user interface. * Easy setup of multiple e-mail accounts with a common view option where each account's posts are colour coded. * Third party integration.

Cons

I have no cons with type of use. I only use e-mail plus Google calender and contacts.