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Don't give up finding a solution for email until you try LM

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LeanMail Features

Features Summary

Functionality

4.6

/5

40

Total features

36

4 categories

LeanMail features

Activity Dashboard
Activity Tracking
Alerts/Notifications
Allow/Block List
Archiving & Retention
Backup and Recovery
Canned Responses
Collaboration Tools

Common features of Productivity software

API
Activity Dashboard
Alerts/Notifications
Assignment Management
Audio Recording
Business Process Automation
Calendar Management
Chat/Messaging

Price starts from

5

Per month

Per Feature

Pricing options
Free plan
Subscription
Free trial

Screenshots

Contenders comparison

Functionality

4.6

/5

40

Price starts from

5

Per month

Total Features

36

Unique features

  • Office Suite

  • Spam Quarantine

  • To-Do List

  • Workflow Management

Functionality

4.4

/5

60

Price starts from

49

Per month

Total Features

80

Features in Common

12

Unique features

  • Status Tracking

  • Remote Server Options

  • Data Capture and Transfer

  • Data Import/Export

Functionality

4.8

/5

14

Price starts from

10

/user

Per year

Total Features

57

Features in Common

12

Unique features

  • Tagging

  • Email Alerts

  • Email Attachment Protection

  • Secure Login

Common LeanMail comparisons

Reviewers who mentioned features said:

JS
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Jesper S.

Information Services, 1-10 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Great time-saver

Reviewed 2 years ago

It's a game-changer, really. Once you get the hang of it you'll never go back to what you did before. And if you stumble along the way, friendly LeanMail staff will follow up and help you get back on track. Getting started and understanding the process will take a little effort on your part, but once you've adapted to it you'll be amazed so few people have picked up on it. In 10 years this is how all managers will be managing their written communications.

Pros

Seamlessly integrates into Microsoft Outlook and enhances it by putting existing features front-and-center, while also adding new valuable features to boost email productivity.

Cons

Learning curve is a bit steep. But hang on - it's well worth it in the end!

Vendor response

Dear Jesper, thank you very much for the positive, frank review. You have been an important contributor to our success for over a decade and a half. Thank you again for all your feedback, and keep it comin'!

CK
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Casper K.

Business Supplies and Equipment, 51-200 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Take control of your outlook

Reviewed 3 years ago

Planning my day to day work, scheduling my emails for when i need to get action on them. Having the Next Action solves some of the time spend reading the emails aswell. At most i look at the same email twice before it has been archived.

Pros

When we first got introduced to LeanMail, we only had the first module with archiving. This was a somewhat nice feature, it made everything easy to see and find. But i was also introduced to automatic category assignment which didn't help out that much. With module two, where we had Prioritize and Plan... Waow, instantly i got more time in my everyday, the hole process of managing my mailbox, i thought...

Cons

You're forced to use a new way of managing your mailbox. This was the hardest to overcome, i'm a folders guy (or used to be) and like the way it was working, so being forced by a sales person to use their product when i had a great workflow was something i had to work on.

Vendor response

Hey Casper, I really appreciate the effort you made in writing such a comprehensive, frank and kind review.

TM
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Tim M.

Higher Education, 10,001+ employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Leanmail has reduced the amount of time I spent an email each day

Reviewed 2 years ago

The Leanmail process, particularly email prioritisation and planning, have helped me to focus when reading & responding to email. Instead of continually going over 100 emails in my inbox to find the next one I respond to, I only touch most emails once. I estimate this has saved me 30-60 mins each day. The Leanmail tool is useful to help implement the process, but it is really the process that is important. The Leanmail training, particularly the follow-up sessions, we really helpful to establishing this as a habit.

Pros

Email prioritising Email planning Archiving

Cons

The Leanmail tool is not available on Android. It would be nice to be able to do the initial prioritising on my smartphone.

Vendor response

Thanks very much for the review Tim. I really appreaciate your kind words, which will hopefully help people find LeanMail too.

JH
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Joel H.

Food & Beverages, 10,001+ employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Great Value

Reviewed 23 days ago

Can't live without it! My productivity at work as been so much better since I've had LeanMail.

Pros

Keeps me organized and I am able to better manage my time in the field.

Cons

I experienced an issue with the software.

Vendor response

Hi Joel, Thank you very much for the stellar review. I'm very pleased to hear that your productivity has increased since you've been using LeanMail. Let us know any time you need any extra help and we'll be happy to provide that. Best regards, Michael

LB
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László B.

Health, Wellness and Fitness, 10,001+ employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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I can not live without Leanmail anymore

Reviewed a year ago

I can not work without it!

Pros

Having simple rules: if I can answer within 5 seconds - do it. If I need more time to process - decide: important or not important. Then when it's categorized (important) - add the next action and the topic and a date. I can manage and prioritize my emails easy!

Cons

If I have a trouble with a licence and it disappears :) - but this is solved by Customer Service fast and this is very rare.

Vendor response

Thank you very much for your great review. I think you've done a great job describing just how easy LeanMail is. :-)

SF
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Susanne F.

Pharmaceuticals, 10,001+ employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Can't live with out LearnMail

Reviewed 2 years ago

Again this software makes my work live easier - I am in control of my mail not the other way around.

Pros

This software gives me an easy overview of all me mail and it is very easy to use after getting a very good introduction from the company. I always know what are in my mailbox and what to focus on today. I can imagine not having LeanMail - then I will for sure loose my overview of all my tasks. And easily forget something.

Cons

I don't know - I should be when I from time to time loose it do to some IT issue - then I am lost :-)

Vendor response

Thank you so much for your great review, Susanne. It's always nice to hear that we are having a positive impact.

AS
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Alejandro S.

Hospitality, 11-50 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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LeanMail has become a must in my day to day

Reviewed 3 years ago

It is a dynamic and easy-to-use software once you have the correct training and get used to the way of working. You save time and reduce stress by being able to properly manage your inbox.

Pros

The way I am able to organize my inbox by archiving, prioritizing and planning my emails has saved me time for other activities. I have finally been able to answer my emails on time and maintain efficient communication with my clients.

Cons

At first getting used to working in a different way with my inbox made me a little bit desperate. But once you get into the habit, everything is incredibly simple.

Vendor response

Thank you for your review Alejandro. Keep up the great work!

MH
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Mulat H.

Pharmaceuticals, 51-200 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Focus

Reviewed 2 years ago

It provides better overview on my daily priorities, so I can focus on my real tasks (such talking to people :-))

Pros

E-mail and tasks Management. It helps me to structure my e-mail inbox, easy archiving and structure of tasks

Cons

Small part, that the system does not show calendar when prioritizing tasks (you have to type in a date)

Vendor response

Thank you so much for your review, Mulat. I'm happy that LeanMail is making such a positive impact for you.

GN
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Gloria N.

Hospitality, 10,001+ employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Leanmail is awesome!

Reviewed a year ago

Saving time, not missing an email, managing my time better

Pros

Customer service, easy to use, works well, saves time, improves my productivity and quality of work

Cons

Re-installing when I get a new computer (still not hard though) just had an issue with a new Archive folder being created

Vendor response

Thank you very much for your spectacular review, Gloria. It is most appreciated.

DC
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Dan C.

Chemicals, 1,001-5,000 employees

Used daily for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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LeanMail Feedback

Reviewed 2 years ago

Superior customer support, tips, and advice! Easy to implement, training and adoption went well, and I have had periodic discussions and feedback from Michael Hoffman. I am working to promote it with my colleagues, but getting them to devote the time has been a challenge.

Pros

I appreciate the ability to prioritize and level load my emails out. Due to this feature, I am able to end work days feeling like I did what HAD to be done before logging off.

Cons

I haven't embraced the archiving feature yet, but intend to give it a try. Nothin I don't like

Vendor response

Thank you for your excellent review, Dan. I'm really looking forward to continuing our collaboration and I am inspired by how readily your teams are adopting the LeanMail methodology.

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Eric D.

Computer Software, self-employed

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Life changing management of emails

Reviewed 2 years ago

Great live support and training from real experienced people. I have changed my email management following a proven successful process. The installation, training and use of the options are so beneficial, I would recommend to everyone to adopt this change.

Pros

This tool integrated my email system very smoothly to revolutionise my email management. I now so confident that I will not miss any actions to take, loose any step. It is the best way to manage my emails. The training that is included is really easy to follow from a team that supports me every step of the way.

Cons

No complaints, like any change, it took some transformation (dropping bad habits mostly) and take a leap of faith that paid off in spades.

Vendor response

Thank you for your fine review Eric. The team is cheering you on!

DZ
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Deborah Z.

Food & Beverages, 10,001+ employees

Used weekly for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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LeanMail Review

Reviewed a year ago

Saves me time by helping me organize and keep track of tasks.

Pros

Love that I can easily track my emails and keep it better organized for follow-up purposes.

Cons

I don't have anything negative to add or things to improve with this product.

Vendor response

Thank you very much for the very positive review, Deborah. I'm thrilled that LeanMail is helping you, and your kind review will help many others.

CS
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Christian S.

Retail, 51-200 employees

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Workflow speed increase!

Reviewed 3 years ago

excellent, fast and productive!

Pros

Not only does it file and sort my mail nicely. It increases the speed of my workflow. The amount of time saved, reading through email agian and agian, and not sorting and planning is now fast and effective with minimum timeusage!

Cons

The learning curve is somewhat high, and the features are many. But i have now used it for a few weeks, and i dont see my self going back!

Vendor response

Christian, Thank you so much for your feedback. Glad to hear that you are getting real value from LeanMail.

MB
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Marek B.

Packaging and Containers, 201-500 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Happy and on-track user

Reviewed 2 years ago
Pros

I like the most simple planning based on - simple too - prioritizing tool. It helps me the most in keeping things to be done and not forgotten, and - most important - very easy to be processed.

Cons

Frankly speaking, as it is add-in to MS Outlook, I'm afraid that if I change my job, I will loose my license, and will have to convince new employer for new one ;)

Vendor response

Thank you very much for your review Marek. I'm happy that LeanMail is making a positive impact for you!

NR
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Neil R.

Logistics and Supply Chain, 51-200 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Total game-changer for email management, wish I had known about it sooner!

Reviewed 2 years ago
Pros

My inbox now only contains emails I need to action. No more forgetting to action an email I have opened on my phone or searching through 100's of emails to find the one I want. My inbox view has gone from 139,000 emails to 2

Cons

I have not found any Cons at all in the few weeks I have been using the software

Vendor response

So happy LeanMail is making a difference for you Neil. Keep it up!

MB
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Maj Britt L.

Leisure, Travel & Tourism, 51-200 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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LeanMail

Reviewed 2 years ago

Save time finding way back to an email and never forget an email/task

Pros

It is easy to use and it saves a lot of time.

Cons

I haven´t worked with it that long, som i´m still learning

Vendor response

Thank you so much for the great review Maj Britt!