Visio Features

Visio

Diagramming, process modeling & data visualization

4.51/5 (1,882 reviews)

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Customizable Dashboard
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Data Import/Export
Data Linking
Data Visualization
Design Management
Desktop Interface
Diagramming
Document Embedding
Document Management
Document Storage
Drag & Drop
Drag & Drop Editor
Employee Photos
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Map Exporting
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Revision History
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Space Management
Task Management
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Text to Chart
Third Party Integrations
Version Control
Visitor Management
Visual Discovery
Visual Workflow Management
Wireframe Creation
Workflow Management
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API
Access Controls/Permissions
Auto Update
Brainstorming
Business Process Automation
Charting
Collaboration Tools
Color Codes/Icons
Commenting/Notes
Commercial Properties
Customizable Dashboard
Customizable Templates
Data Import/Export
Data Linking
Data Visualization
Design Management
Desktop Interface
Diagramming
Document Embedding
Document Management
Document Storage
Drag & Drop
Drag & Drop Editor
Employee Photos
Equipment Management
Feedback Management
File Management
File Sharing
Flowchart
For Schools
Freehand Sketch
Gantt/Timeline View
Graphical Data Presentation
Graphical Workflow Editor
Hierarchical Mapping
Ideation
Incident Management
Inspection Management
Interactive Elements
Inventory Control
Map Exporting
Mind Maps
Mobile Access
Mobile Interface
Mockup Creation
Multi-Language
Network Diagram
No-Code
Organizational Charting
Presentation Tools
Preventive Maintenance
Process Change Tracking
Process Modeling & Designing
Prototype Creation
Publishing / Sharing
Real Time Data
Relational Display
Reporting/Analytics
Residential Properties
Revision History
Room Scheduling
Screen Capture
Search/Filter
Space Management
Task Management
Template Management
Templates
Text to Chart
Third Party Integrations
Version Control
Visitor Management
Visual Discovery
Visual Workflow Management
Wireframe Creation
Workflow Management
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API
Access Controls/Permissions
Auto Update
Brainstorming
Business Process Automation
Charting
Collaboration Tools
Color Codes/Icons
Commenting/Notes
Commercial Properties
Customizable Dashboard
Customizable Templates
Data Import/Export
Data Linking
Data Visualization
Design Management
Desktop Interface
Diagramming
Document Embedding
Document Management
Document Storage
Drag & Drop
Drag & Drop Editor
Employee Photos
Equipment Management
Feedback Management
File Management
File Sharing
Flowchart
For Schools
Freehand Sketch
Gantt/Timeline View
Graphical Data Presentation
Graphical Workflow Editor
Hierarchical Mapping
Ideation
Incident Management
Inspection Management
Interactive Elements
Inventory Control
Map Exporting
Mind Maps
Mobile Access
Mobile Interface
Mockup Creation
Multi-Language
Network Diagram
No-Code
Organizational Charting
Presentation Tools
Preventive Maintenance
Process Change Tracking
Process Modeling & Designing
Prototype Creation
Publishing / Sharing
Real Time Data
Relational Display
Reporting/Analytics
Residential Properties
Revision History
Room Scheduling
Screen Capture
Search/Filter
Space Management
Task Management
Template Management
Templates
Text to Chart
Third Party Integrations
Version Control
Visitor Management
Visual Discovery
Visual Workflow Management
Wireframe Creation
Workflow Management
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Mobile apps

iOS App


2,078 reviews

Requires iOS 13.0 or later. Compatible with iPhone, iPad, and iPod touch.

Visio Feature Reviews

25 reviewers had the following to say about Visio's features:

Enio G.

Visualize, analyze and communicate effectively your processes, resources and systems.

2018-05-07

Pros

The advanced reporting features allow flexible export of data.

Cons

The price of the program is high. The interface can be improved.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Computer Software company, 501-1000 employees)

For software design VISIO is best

2018-08-06

Software design benefit, helps in making data flow diagrams with many options for entities involved.

Pros

Many tools with drag and drop options.

Cons

Cost, buy only if required, and is in use more frequently. If used very less, than this will make a cost for u.

Rating breakdown

Ease of use
Features
Customer support

Time used: Free Trial

Frequency of use: Occasionally

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Tam N.

A great tool to plot your diagram

2020-07-23

I use Visio every often to create charts and diagrams for my reports and presentations.

Pros

It fully supports drag-and-drop mechanism.

Cons

In addition, it does not support many exports to other design tools.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Timothy S.

Perfect to prepare schematics & embed in reports

2018-06-26

Come up with professional schematics and workflows. Easily embed them in MS word reports and share with management.

Pros

I draw network architecture, datacenter design, and work flows using it.

Cons

Doing the connectors between two objects is frustrating as it forces you on certain points around the object, as well as it may change the routing of the connection automatically. You need to keep on saving the file because in huge files, a crash can happen at any moment.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Cody S.

The King of Diagraming Tools

2020-11-26

You get access to massive libraries of images and a lot online resources form third parties.

Pros

The access to diagrams specific to the IT world are phenomenal.

Cons

The collaboration functionality of this tool is garbage.

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Daniel E.

Easy Drag and Drop Flowchart/Diagram Tool

2019-05-10

With the experience I've gained using Visio, I will recommend it to be the best tool for flowcharts and diagrams.

Pros

It's has a user friendly interface with an easy drag and drop feature.

Cons

It's visualization finds it difficult to handle elements with PowerPoint.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Maksym S.

Good for working with diagrams

2019-01-10

Pros

In the system, all available tools have a convenient location, providing ease of use.

Cons

The software does not have the ability to attach third-party files, as well as import and export data.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer

Flexible. Best wireframing and diagramming application.

2018-06-07

Fexible and makes the tasks easier.

Pros

Wireframing and creating of different diagrams made easy using this tool. Most of the objects that you needed are available.

Cons

There is no real-time collaboration and this application works only on Windows operating system.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Monthly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Lauren S.

Visio is great for visualizations

2019-10-25

Overall, Visio helps me and my team make great looking visualizations to quickly and easily communicate processes and relationships.

Pros

When visualizing process maps and showing relationships between information and data, Visio is my tool of choice.

Cons

Visio has many features, but it does require some training to understand how to effectively use business process management notation, so getting the most benefit from Visio is not extremely intuitive.

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Mariana M.

Program has been a very versatile tool when making the flow diagrams and schematizing the process ma

2018-06-19

This advanced diagramming software from Microsoft Visio 2010 helps you simplify complex tasks with dynamic visual elements based on data and new ways to share on the Web in real time. Whether you are creating an organization chart, a network diagram or a business process, the new tools and the more intuitive interface of Visio 2010 help you create your diagrams more easily.

Pros

Visualize, analyze and communicate their systems, resources and processes, and the data on which they are based.

Cons

It is not free It is not a case tool as it is, so it does not generate a code.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Monthly

Source: Capterra
Helpful?   Yes   No
Read more
Alexis D.

Microsoft Visio is a vector drawing software that allows you to create office diagrams

2018-02-28

The tools of this software help to simplify the complexity with visuals connected to data, dynamic and new ways to share on the Web in real time.

Pros

Visio also allows us to generate graphics of a technical nature, such as the creation of construction plans, design houses, network diagrams, software diagrams, charts, machines, and other technical diagrams.

Cons

High cost for the tools it has, it has too many options for those who want simple diagrams of a single type and little compatibility with other languages.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Candace E.

Great brainstorming tool!

2018-04-04

Pros

The software allows for effective collaboration with various templates to work directly with.

Cons

Limited windows application integration with the following websites such as Google Drive, DropBox, and GitHub.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Monthly

Source: Capterra
Helpful?   Yes   No
Read more
Alvaro M.

Flowcharts made easy with the familiar MS Office tools

2018-08-01

It works seamlessly with other Microsoft Office products and the interface is the all-so-familiar Office look, feel, and functionality.

Pros

., Word, Publisher, etc) when working/importing/exporting files interchangeably.

Cons

There are also some open source tools that can function the say way (although the caveat is that the UI is horrible compared to Visio).

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Logistics and Supply Chain company, 201-500 employees)

Easy tool for a great job

2018-09-04

I used it for my internship report, I did the building plans detailing and illustrating each area.

Pros

. - If you need an easy tool to do flowcharts this is for you. - Great and complete image gallery, from plants or printer to truck or elevators. - You can work in real measurements, ergo, work at full scale. - You can design as many plans as you want.

Cons

. - Sometimes it isn't easy to use or find the images that you need. - The lack compatibility with other languages.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Occasionally

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Carlos B.

Visio - good option for customized images

2018-08-06

In my case is useful for developing electric circuits that I use in reports and academic papers.

Pros

Finally, it is possible to export the images in several formats.

Cons

It was not easy understanding of how the software operates.

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Querobim D.

Microsoft Visio: Ideal for diagrams

2020-09-23

This software is ideal for users that works with diagrams in some company, because can help in administrative job's and others.

Pros

Microsoft Visio is an excellent software for creating organizational diagrams, such as organization charts, flowcharts, data modeling, network diagram, and many others.

Cons

Some cons of the Microsoft Visio are the follows: for simple tasks can be hard, only works on Windows and don't have real-time collaboration.

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Telecommunications company, 5001-10000 employees)

Show your creative side!

2019-10-22

We use Visio for workflow management for presentations and JIRA.

Pros

Easy to learn and implement, intuitive, design visualizations, collaborative, and a great level of detail

Cons

Publishing on a web application (similar to Bizagi). Does not implement well with other solutions available

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Elvis P.

The best diagramming software that exists

2019-08-21

Thanks to Visio, I can expedite the execution of tasks, projects, carry out system structure analysis efficiently and quickly, perform network growth projections and many other activities within my professional area, their uses are practically unlimited, so it is My favorite tool when doing any type of activity that requires planning and design.

Pros

Thanks to Visio, you can quickly and easily create the most complex diagrams of all types of structures, whether they are task flow diagrams, network diagrams, IT infrastructures, engineering designs, drawings, process diagrams and much more, now also with its web version I can draw diagrams from anywhere and faster thanks to its multiple templates, its 250,000 shapes and its modern interface that allows me to customize my diagrams with data overlay, colors and graphics along with data visualization In Excel, I can also simplify teamwork thanks to improved compatibility with AutoCAD and easily share my diagrams as a web link, attachments, image or in pdf format.

Cons

None simply the best and most complete diagramming software

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Computer Networking company, 11-50 employees)

If you company generates diagrams, you need Visio

2019-09-24

My company uses Visio for a myriad of diagrams: Sales management uses Visio to create inbound phone-call flow charts for sales training; IT uses it to maintain network diagrams for our routers, switches, access points and VMware topology; as a company, we have used Visio to create floor plans when we redesigned our cubicles for an expansion; as our lead software engineer I use it to design database models (ERDs), which are later exported into SQL Server as application databases.

Pros

As part of the Office suite you get the usual high level of integration with other Office applications, and with Office 365 multiple members of a team can collaboration on any diagram at the same time -- with only a browser.

Cons

I can't think of anything I dislike about Visio, except that it would be easier to include it in Office 365 E5, so we don't have to manage two subscriptions.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Arpine A.

Amazing visualization of the company hierarchy

2021-06-29

As an HR Data Analyst, it is critical to have the company hierarchy updated and fixed on daily basis, especially if you are working in a company with 1,500+ employees.

Pros

The boxes with the employee names and positions can be easily dragged and changed, because the program gives the name of the employees in alphabetical order.

Cons

It takes extra effort to create a group (and drag and drop all the corresponding employees to that group), if there is no group manager, and the reporting line goes one level higher.

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Banking company, 10001+ employees)

Easily understandable graphical extraction

2019-06-07

It is a descriptive data source within administrators.

Pros

It is a program where you can easily draw the workflow diagram by dragging the boxes to the worksheet, especially when preparing software analysis.

Cons

When Auto save, undo feature disappears.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Amitkumar S.

We use it to explain data diagrams

2018-09-24

We were using visio to design data diagram and application control flow charts during our application architecture meetings.

Pros

This office tool comes in handy when we need to explain how data will flow across the system, including database and APIs. I have used this for a very short period of time during my tenure of previous organization.

Cons

I don't think I can point out any cons as of now.

Rating breakdown

Ease of use
Features

Time used: 6-12 months

Frequency of use: Monthly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
James H.

Fully featured yet easy to use.

2021-06-20

I’ve used Visio for rough floorplans, cabling diagrams, network maps, and other various projects. It always provides what I need in a familiar, Microsoft Office format.

Pros

Visio provides a very easy to use software that still has a ton of features for mapping, managing space, data visualization and more.

Cons

It can take some time to search through all of the available tools to find the exact shapes or diagrams you need.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Roberth C.

Excellent diagram tool!

2018-01-04

Pros

Microsoft Visio advanced layout tools help you simplify complex tasks with dynamic visual elements based on data and new ways to share on the Web in real time. Whether you are creating an organization chart, a network diagram or a business process, you can create them more easily.

Cons

Some cliparts are old fashion and need an urgent refresh also for templates. Sometime objects on diagram lost size and need resize again.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Gede Ananda A.

Computer Science Student Starter Pack

2020-10-11

As computer science student, I always working around flowchart, UML, use case and other diagram related stuff, this software is my ultimate weapon. Helping me a lot to do my project.

Pros

Like the rest Microsoft product the UI is minimalistic and easy to comprehend even for Beginner user, Provides user with various eye catching template, easy to use with drag and drop, lots of tool user can use to help their workflow.

Cons

A bit pricy for budget student even it's only 5 dollars, lack of feature on the web version

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more