Microsoft Visio Features

Microsoft Visio

Diagramming, process modeling & data visualization

4.52/5 (1,501 reviews)

Microsoft Visio Feature Summary

  • AutoConnect functionality
  • Brainstorming diagrams
  • Business process diagrams
  • Context-sensitive Help and links to task-specific templates
  • Contextual right-click menus
  • Easy-to-apply themes to create modern diagrams quickly
  • Ability to import DWG files into Visio
  • Shape effect options—shadow, bevel, glow, and others
  • Easy diagram sharing through a web browser
  • Link Diagram shapes to data
  • No-code dashboards
  • Easy shape customization

IT Management Feature Comparison

Most popular features of all IT Management apps

API (310 other apps)
Access Control (104 other apps)
Activity Dashboard (149 other apps)
Activity Tracking (81 other apps)
Alerts / Escalation (75 other apps)
Application Integration (72 other apps)
Auditing (93 other apps)
Automatic Notifications (121 other apps)
Collaboration Tools (76 other apps)
Data Import/Export (108 other apps)
Data Visualization (70 other apps)
Drag & Drop Interface (93 other apps)
Monitoring (209 other apps)
Real Time Data (86 other apps)
Real Time Monitoring (95 other apps)
Real Time Reporting (73 other apps)
Reporting & Statistics (107 other apps)
SSL Security (76 other apps)
Third Party Integration (142 other apps)
Workflow Management (96 other apps)

Mobile apps

iOS App


791 reviews

See all iPhone Apps

Requires iOS 12.0 or later. Compatible with iPhone, iPad, and iPod touch.

Microsoft Visio Feature Reviews

25 reviewers had the following to say about Microsoft Visio's features:

Enio García

Visualize, analyze and communicate effectively your processes, resources and systems.

2018-05-07

Pros

The advanced reporting features allow flexible export of data.

Cons

The price of the program is high. The interface can be improved.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer

Flexible. Best wireframing and diagramming application.

2018-06-07

Fexible and makes the tasks easier.

Pros

The User-interface is really awesome and easy to learn.

Cons

There is no real-time collaboration and this application works only on Windows operating system.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Monthly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Hashani Fernando

Visio- For Real-world Insights Through Professional Charts

2019-10-11

They can even gain real-world insights by linking their flowcharts and diagrams to the real-time data.

Pros

There is automatic updating of the flow charts through the applied shape formatting which portrays the alterations in the underlying data through Visio or Office 365.

Cons

Users can't run it on their mobile devices.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Mariana Manriquez

Program has been a very versatile tool when making the flow diagrams and schematizing the process ma

2018-06-19

This advanced diagramming software from Microsoft Visio 2010 helps you simplify complex tasks with dynamic visual elements based on data and new ways to share on the Web in real time. Whether you are creating an organization chart, a network diagram or a business process, the new tools and the more intuitive interface of Visio 2010 help you create your diagrams more easily.

Pros

Visualize, analyze and communicate their systems, resources and processes, and the data on which they are based.

Cons

It is not free It is not a case tool as it is, so it does not generate a code.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Monthly

Source: Capterra
Helpful?   Yes   No
Read more
Alexis Dicurú

Microsoft Visio is a vector drawing software that allows you to create office diagrams

2018-02-28

The tools of this software help to simplify the complexity with visuals connected to data, dynamic and new ways to share on the Web in real time.

Pros

Visio also allows us to generate graphics of a technical nature, such as the creation of construction plans, design houses, network diagrams, software diagrams, charts, machines, and other technical diagrams.

Cons

High cost for the tools it has, it has too many options for those who want simple diagrams of a single type and little compatibility with other languages.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Maksym Suprun

Good for working with diagrams

2019-01-10

Pros

In the system, all available tools have a convenient location, providing ease of use.

Cons

The software does not have the ability to attach third-party files, as well as import and export data.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Amitkumar Soni

We use it to explain data diagrams

2018-09-24

We were using visio to design data diagram and application control flow charts during our application architecture meetings.

Pros

This office tool comes in handy when we need to explain how data will flow across the system, including database and APIs. I have used this for a very short period of time during my tenure of previous organization.

Cons

I don't think I can point out any cons as of now.

Rating breakdown

Ease of use
Features

Time used: 6-12 months

Frequency of use: Monthly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Computer Software company, 501-1000 employees)

For software design VISIO is best

2018-08-06

Software design benefit, helps in making data flow diagrams with many options for entities involved.

Pros

Many tools with drag and drop options.

Cons

Cost, buy only if required, and is in use more frequently. If used very less, than this will make a cost for u.

Rating breakdown

Ease of use
Features
Customer support

Time used: Free Trial

Frequency of use: Occasionally

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Daniel Etele

Easy Drag and Drop Flowchart/Diagram Tool

2019-05-10

With the experience I've gained using Visio, I will recommend it to be the best tool for flowcharts and diagrams.

Pros

It's has a user friendly interface with an easy drag and drop feature. It helps you to easily copy an old diagram and makes changes.

Cons

It's visualization finds it difficult to handle elements with PowerPoint.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anil Sati

Create diagrams like a pro

2019-08-29

A well suited app to design the flow diagrams and represent them graphically.

Pros

It gives you ease to connect your flowchart and diagram to real time data.

Cons

A bit difficulty one face with layout. It is difficult to put all we have into a single SE size layout.

Rating breakdown

Ease of use
Features

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Candace Eason

Great brainstorming tool!

2018-04-04

Pros

The software allows for effective collaboration with various templates to work directly with.

Cons

With the development of 2016 version, there are limited functions as it relates to formatting the view of the application. Limited windows application integration with the following websites such as Google Drive, DropBox, and GitHub.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Monthly

Source: Capterra
Helpful?   Yes   No
Read more
Ryan Geiler

When Paint won't do the job--Visio steps up to the plate

2018-07-10

Pros

I use this program extensively for clinical workflows in a medical practice setting.

Cons

I wish it had richer real time collaboration and I think they're moving there--but it's not there yet.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Roberth Cantillo

Excellent diagram tool!

2018-01-04

Pros

Microsoft Visio advanced layout tools help you simplify complex tasks with dynamic visual elements based on data and new ways to share on the Web in real time. Whether you are creating an organization chart, a network diagram or a business process, you can create them more easily.

Cons

Some cliparts are old fashion and need an urgent refresh also for templates. Sometime objects on diagram lost size and need resize again.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Serge Simard

Excellent program for basic drawing or floor plans

2018-02-06

Quick diagrams, floor plans and flow charts. Easy interface and well priced for companies.

Pros

I have also used Visio to do floor plans (office design, room dimension design) and although it does not have the visual aspect of some design software available today, it is very efficient in terms of planning for space, door placement, windows, furniture, ...

Cons

Otherwise for the intended use, I see no real problem with Visio

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Dasha Nekoz

Convenient to use when working with charts

2018-12-08

Pros

This professional tool allows us to perfectly draw even complex charts in a short period of time, update them, and use them in presentations and reporting documentation.

Cons

It lacks the ability to interact in real time.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Banking company, 10001+ employees)

Easily understandable graphical extraction

2019-06-07

Overall I think it is a user-friendly application. It is a descriptive data source within administrators.

Pros

It is a program where you can easily draw the workflow diagram by dragging the boxes to the worksheet, especially when preparing software analysis.

Cons

When Auto save, undo feature disappears.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Alena Sakalouskaya

Multifunctional product with good visualization tools

2019-06-03

Pros

The drag and drop interface allows us to easily navigate through the program.

Cons

This software has too much functionality available, which is why it is hard for me to deal with some of them and I have to ask for help from the support service.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Carlos Bernal

Visio - good option for customized images

2018-08-06

In my case is useful for developing electric circuits that I use in reports and academic papers.

Pros

Finally, it is possible to export the images in several formats.

Cons

The user interface should be a little bit more friendly.

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Elvis Pacheco

The best diagramming software that exists

2019-08-21

Thanks to Visio, I can expedite the execution of tasks, projects, carry out system structure analysis efficiently and quickly, perform network growth projections and many other activities within my professional area, their uses are practically unlimited, so it is My favorite tool when doing any type of activity that requires planning and design.

Pros

Thanks to Visio, you can quickly and easily create the most complex diagrams of all types of structures, whether they are task flow diagrams, network diagrams, IT infrastructures, engineering designs, drawings, process diagrams and much more, now also with its web version I can draw diagrams from anywhere and faster thanks to its multiple templates, its 250,000 shapes and its modern interface that allows me to customize my diagrams with data overlay, colors and graphics along with data visualization In Excel, I can also simplify teamwork thanks to improved compatibility with AutoCAD and easily share my diagrams as a web link, attachments, image or in pdf format.

Cons

None simply the best and most complete diagramming software

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Higher Education company, 201-500 employees)

Excellent Process Mapping Tool

2019-05-24

I would highly recommend using this product to visually document your business processes and workflows. It has been a game changer in my department.

Pros

It has become a vital tool for me when mapping and documenting business processes and data flows. Visualization tools are point and click with the ability to find custom ones online if needed.

Cons

Nothing that I can think of at this time.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Dan Gabriel

Universal solution for creating schemes

2018-11-27

Pros

After performing mathematical calculations, I often have to do data visualization.

Cons

The Microsoft Visio tool lacks the ability to import and export data.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Timothy Sawah

Perfect to prepare schematics & embed in reports

2018-06-26

Come up with professional schematics and workflows. Easily embed them in MS word reports and share with management.

Pros

I draw network architecture, datacenter design, and work flows using it.

Cons

Doing the connectors between two objects is frustrating as it forces you on certain points around the object, as well as it may change the routing of the connection automatically. You need to keep on saving the file because in huge files, a crash can happen at any moment.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Computer Networking company, 11-50 employees)

If you company generates diagrams, you need Visio

2019-09-24

My company uses Visio for a myriad of diagrams: Sales management uses Visio to create inbound phone-call flow charts for sales training; IT uses it to maintain network diagrams for our routers, switches, access points and VMware topology; as a company, we have used Visio to create floor plans when we redesigned our cubicles for an expansion; as our lead software engineer I use it to design database models (ERDs), which are later exported into SQL Server as application databases.

Pros

As part of the Office suite you get the usual high level of integration with other Office applications, and with Office 365 multiple members of a team can collaboration on any diagram at the same time -- with only a browser. The UI is extremely intuitive, allowing you to create everything from simple Org Charts to complex engineering designs and floor plans, and everything in between.

Cons

I can't think of anything I dislike about Visio, except that it would be easier to include it in Office 365 E5, so we don't have to manage two subscriptions.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Igor Borovikov

Here you can create an individual design

2018-10-10

Pros

One of my tasks is to visualize statistics for reports, that is, to create graphs, charts, which will then be used when planning the development of a company.

Cons

And if we talk about third-party applications, they are generally incompatible.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Hjalmar Braemer

Quite easy to understand and includes a comprehensive collection of category items to use.

2018-01-11

I could design good basic circuit diagrams for reports on our practical projects.

Pros

It was especially easy to create quick electeical circuit layouts, even though that's not the focus of that software tool.

Cons

For my purpose there were no real limits, though support as for all microsoft products is very bad.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more