IntelligenceBank Features

IntelligenceBank

Manage digital assets & more online

4.81/5 (68 reviews)

IntelligenceBank Features In Depth

Version Control

As multiple team members work together, it’s easy to lose control of which version is the latest. An edit from last month could end up in the quarterly newsletter or on a blog post mentioning an important client. Newer versions could accidentally be deleted as team members attempt to clean up files.

With IntelligenceBank Digital Asset Management, Version Control is built in. Only the latest version of a file is shown to stakeholders who are approved to view it, reducing confusion and improving productivity.

Automated Workflow

Passing files back and forth between emails can be exhausting and error-prone. With IntelligenceBank DAM, involved team members receive an email notification when a new file has been uploaded or updated. These notifications can even be sent to team members without IntelligenceBank DAM accounts.

Each business can determine its own workflow, setting up approval processes that match their internal procedures. These procedures can extend to how jobs are submitted and images uploaded, with all of it being managed from either a PC or mobile device.

Digital Asset Tracking

One of the primary reasons businesses turn to IntelligenceBank DAM is to avoid breaching copyrights. IntelligenceBank DAM manages this process, keeping detailed information on an asset’s usage guidelines.

Additionally, asset’s usage can be tracked, with businesses viewing information on how many times an asset has been used, as well as who used it and when they did so. This helps prevent artwork from being overused.

Brand Overview

Businesses can set templates that explain what their brand’s purpose is. This information can be seen by anyone who logs into that business’s IntelligenceBank account. It usually has several design elements specific to that business’s brand.

Information on the Brand Overview screen can include details about how a company’s logo should always be displayed. It can also include information about when specific logos are supposed to be used.

As an organization’s digital assets grow, often it can be difficult to locate the item you need. Professionals can waste valuable minutes browsing through multiple galleries to find a photo they need. Searching by name isn’t always the best option, since file names often don’t accurately describe a photo, video, or document.

IntelligenceBank Digital Asset Management allows for the use of metadata to help team members quickly locate assets. When a file is uploaded, the user only has to enter relevant details about that item to help others find it in the future. Those assets can be customized to an organization’s needs, including client names and social media sites where the asset is primarily used.

Competitor Feature Comparison

@mentions
API
Access Controls/Permissions
Activity Dashboard
Activity Planning
Alerts/Notifications
Analytics/ROI Tracking
Approval Process Control
Approval Workflow
Artwork Management
Asset Categorization
Asset Library
Asset Management
Asset Sharing
Brand Guidelines
Brand Management
Budgeting/Forecasting
CMS Integration
Campaign Management
Change Management
Collaboration Tools
Commenting/Notes
Content Library
Content Management
Customizable Branding
Customizable Templates
Digital Asset Management
Document Management
Document Storage
Expense Management
File Conversion
File Management
File Transfer
Filtering
Fulfillment Distribution
IT Asset Tracking
Marketing Calendar
Metadata Management
Mobile App
Multiple Format Support
Multiple Output Formats
Project Management
Project Templates
Projections
Purchasing & Receiving
Reporting & Statistics
Reporting/Analytics
Resource Management
Search/Filter
Single Sign On
Status Tracking
Strategic Planning
Tagging
Template Management
Third Party Integrations
Version Control
Video Management
Video Support
Watermarking
Workflow Management
Learn moreCompare App
@mentions
API
Access Controls/Permissions
Activity Dashboard
Activity Planning
Alerts/Notifications
Analytics/ROI Tracking
Approval Process Control
Approval Workflow
Artwork Management
Asset Categorization
Asset Library
Asset Management
Asset Sharing
Brand Guidelines
Brand Management
Budgeting/Forecasting
CMS Integration
Campaign Management
Change Management
Collaboration Tools
Commenting/Notes
Content Library
Content Management
Customizable Branding
Customizable Templates
Digital Asset Management
Document Management
Document Storage
Expense Management
File Conversion
File Management
File Transfer
Filtering
Fulfillment Distribution
IT Asset Tracking
Marketing Calendar
Metadata Management
Mobile App
Multiple Format Support
Multiple Output Formats
Project Management
Project Templates
Projections
Purchasing & Receiving
Reporting & Statistics
Reporting/Analytics
Resource Management
Search/Filter
Single Sign On
Status Tracking
Strategic Planning
Tagging
Template Management
Third Party Integrations
Version Control
Video Management
Video Support
Watermarking
Workflow Management
Visit WebsiteCompare App
@mentions
API
Access Controls/Permissions
Activity Dashboard
Activity Planning
Alerts/Notifications
Analytics/ROI Tracking
Approval Process Control
Approval Workflow
Artwork Management
Asset Categorization
Asset Library
Asset Management
Asset Sharing
Brand Guidelines
Brand Management
Budgeting/Forecasting
CMS Integration
Campaign Management
Change Management
Collaboration Tools
Commenting/Notes
Content Library
Content Management
Customizable Branding
Customizable Templates
Digital Asset Management
Document Management
Document Storage
Expense Management
File Conversion
File Management
File Transfer
Filtering
Fulfillment Distribution
IT Asset Tracking
Marketing Calendar
Metadata Management
Mobile App
Multiple Format Support
Multiple Output Formats
Project Management
Project Templates
Projections
Purchasing & Receiving
Reporting & Statistics
Reporting/Analytics
Resource Management
Search/Filter
Single Sign On
Status Tracking
Strategic Planning
Tagging
Template Management
Third Party Integrations
Version Control
Video Management
Video Support
Watermarking
Workflow Management
Visit WebsiteCompare App

IntelligenceBank Feature Reviews

25 reviewers had the following to say about IntelligenceBank's features:

Anonymous
(Financial Services company, 201-500 employees)

Above and Beyond Expectations

2020-10-20

IntelligenceBank Digital Asset Management is helping our business differentiate our value from our competition by providing a self-serving marketing platform which allows our clients & customers to customize their own materials.

Pros

They made their system customizable for us and most importantly, easy to understand and manage!

Cons

There are some features I would suggest improving upon in the template feature plug-in but really IntelligenceBank Digital Asset Management really allows you to fully customize their system to fit your needs, more so than I even thought they could.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Chelsea P.

McSal Review

2020-02-12

We've been able to solve the problem of inconsistent marketing material across our offices with one, internet based system.

Pros

How customizable the layout is and unique we can be with our content use

Cons

The template editor is slower than expected

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Sally M.

Product Software

2014-04-01

We recommend IntelligenceBank Digital Asset Management & Brand Hubs to our clients as they can help protect, govern and maximise brand equity.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Consumer Goods company, 1001-5000 employees)

Good productivity

2018-08-22

We use intelligence bank worldwide. Its helpful to share images with clients and suppliers.

Pros

Intelligence bank is a useful digital asset management tool with good productivity.

Cons

Intelligence bank have luck of built in integration to retailers.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Occasionally

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Nigel B.

Staying one step ahead in the decision-making process

2020-09-03

We required simultaneous dissemination across a broad range of UI of highly sensitive multi-media in often austere conditions.

Pros

IB is, without doubt, the pre-eminent multi-media document management system in the world.

Cons

That IB is not a mandated BAU platform throughout industry.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Varun S.

Gives value for your money

2017-12-06

Overall great

Pros

User friendly It has well integrated workflow along with a solid asset management system.

Cons

To share a file with an outside party you have to wait until the system generates an email with a link to that person.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Monthly

Likelihood to recommend

8/10
Source: Software Advice
Helpful?   Yes   No
Read more
Linda R.

DAM for the Cost of a DMS

2018-05-08

Pros

Simple project management tools, digital asset management, procedure/document control with the creation of customized workflows, news sharing, and Google like search functionality.

Cons

Because the landing page is managed with code, you need to have a knowledgeable resource available to manage it.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Software Advice
Helpful?   Yes   No
Read more
Susanna H.

Great DAM That Truly Helps Us Manage Our Brand

2015-10-25

National Australia Bank has thousands of staff and external agency partners who need to understand the nuances of our brand. IntelligenceBank helps us showcase our brand guidelines, makes it easy to download our brand assets and truly explain our brand to our internal stakeholders and external agency partners.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Machinery company, 51-200 employees)

Great flexible system

2020-02-11

Pros

It works with our network of dealers using SSO, is easy to setup and maintain with multiple agencies and internal teams, easy to find and search for images with the ability to crop/downsize and the ability to be used as a central image repo for our main product image database.

Cons

The SSO was limited and couldn't share more than basic data, but with the new roll outs we've been able to get a solution that works better than our original idea.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Aris K.

Asset Management for the Masses

2016-10-18

I recommend contacting the company as I did, to find a team receptive to ultra specific, and even out of the mainstream needs.

Pros

Very customizable user interface.

Cons

I believe I can see the downloading activity of any particular element, but not a way to confirm that I've actually created and sent a link to assets after that action is completed.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend

10/10

Recommendations to others considering IntelligenceBank

As a designer it allows me to track projects with multiple clients and projects easily. The ability to customize those arrangements makes it easier for me to distribute work product from anywhere - and works on my iPhone and iPad too - so no longer am I scrambling to get back to a computer when a sudden need for an asset arises. Plus the download speed of assets on the recipient side is among the best I've ever seen.

Source: Capterra
Helpful?   Yes   No
Read more
Leah J.

Great IntelligenceBank DAM Software, Great Price, Best Service

2016-09-28

Ultimately, it saves me time, which is nice.

Pros

Ease of use and the support are both fantastic.

Cons

There's nothing significant to report.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

10/10

Recommendations to others considering IntelligenceBank

When you are looking to buy software, I think responsiveness of the supplier is an important thing to look for.

Source: Capterra
Helpful?   Yes   No
Read more
Bill M.

Brilliant for international brand management

2018-03-09

Pros

We also love the licensing management tool which allow us to keep track of license expiry & renewal dates for our imagery.

Cons

Not all types of files are displayed in preview mode in IntelligenceBank. Most do, but some files do not.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Suzie K.

IntelligenceBank Marketing helps to store and share art work and brand guidelines with clients

2015-01-14

Tout Creative is a design firm, and we use IntelligenceBank Marketing to store and share art work and brand guidelines with our clients.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Dean R.

BIG Fans of IntelligenceBank!!

2015-03-25

Milan Direct has chosen IntelligenceBank Digital Asset Management for its ease of use and flexible workflow.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Paul M.

What really sets IB apart is their service.

2016-08-01

IntelligenceBank is SaaS, has well integrated workflow along with a solid asset management system.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Paul G.

IntelligenceBank is a very smart asset for any business.

2015-04-01

IntelligenceBank is intuitively designed and helps brands manage the consistency of their communications in a way that promotes uptake and usage.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Leah J.

Very flexible DAM

2017-12-08

Pros

Customizable, lots of good sharing and collaborating features at a great price.

Cons

I wish you didn't have to pay for custom URL's.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Occasionally

Likelihood to recommend

10/10
Source: Software Advice
Helpful?   Yes   No
Read more
Leigh W.

Great experience with IntelligenceBank!

2015-01-27

eStore Logistics uses IntelligenceBank Marketing to manage branding, client artwork and internal creative resources.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Fiona C.

A responsive and passionate team

2015-04-16

We've used Intelligence Bank's Brand Hub for over 4 years to provide our multiple agencies with easy access to our brand guidelines, brand assets and our brand story.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Kadie S.

Streamlining process improves outcomes

2015-03-27

General Media uses IntelligenceBank to share creative with our clients.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Josha S.

Great product with a million applications

2015-03-20

J Marketing uses IntelligenceBank to share media and files that range from images, videos, presentations to our proposals and invoices with our clients.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Richie B.

Efficient distribution tool for Sales and Marketing

2015-03-20

I like how it can be completely tailored to our brand and the support team are very helpful

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Alison H.

Easy to use DAM

2016-10-26

IntelligenceBank DAM has a great user interface and our global team live the system.

Pros

Ease of use and support are both incredible.

Cons

We have a lot of data and as we grow this can be costly.

Rating breakdown

Ease of use
Features

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

10/10

Recommendations to others considering IntelligenceBank

Definitely do a demo with a consultant as there are several use cases the software can help with which may not be obvious. IntelligenceBank always have great tips on how to get more out of their service.

Source: Capterra
Helpful?   Yes   No
Read more
Ruth K.

A DAM with lots of features and easy to use

2015-11-10

Our biggest challenge has been to share creative work across different offices, and also to educate our team on how to communicate our brand. IntelligenceBank has customisable brand pages which help us educate and collaborate on our brand.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Jeff P.

Excellent DAM, Excellent Service

2015-01-15

It's easy to use and we were able to customize both the layout and design to our requirements and brand - which is what we love the most.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more