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WizeHive

4.8
(114)

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Flexible grant & scholarship software to powers your mission

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(11)

WizeHive Features

Features Summary

Functionality

4.5

/5

114

Total features

83

6 categories

WizeHive features

API
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Ad hoc Reporting
Administrative Reporting
Alerts/Notifications
Applicant Management

Common features of Nonprofit software

API
Access Controls/Permissions
Accounting
Accounting Integration
Activity Dashboard
Activity Tracking
Ad hoc Reporting
Alerts/Notifications

Price starts from

3995

Per year

Pricing options
Free plan
Subscription
Free trial

Screenshots

Contenders comparison

Functionality

4.5

/5

114

Price starts from

3995

Per year

learn more

Total Features

83

Unique features

  • Requirements Management

  • Categorization/Grouping

  • Labeling

  • Electronic Submission

Functionality

4.4

/5

1.1K

Price starts from

99

Per month

visit website

Total Features

78

Features in Common

28

Unique features

  • Social Promotion

  • ACH Payment Processing

  • Summary Reports

  • Advocate Management

Functionality

4.4

/5

1K

Price starts from

20

/user

Per month

visit website

Total Features

49

Features in Common

24

Unique features

  • Child Welfare Management

  • HIPAA Compliant

  • Case Notes

  • Attendance Management

Common WizeHive comparisons

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SmarterSelect logo
WizeHivevsSmarterSelect
WizeHive logo
EveryAction logo
WizeHivevsEveryAction
WizeHive logo
SurveyMonkey Apply logo
WizeHivevsSurveyMonkey Apply
WizeHive logo
Fluxx Grantseeker logo
WizeHivevsFluxx Grantseeker

Reviewers who mentioned features said:

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

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Great experience working with Wizehive - knowledgeable, supportive assistance, product easy to use!

Reviewed 4 years ago
Pros

It makes sense - it's easy to use and easy to learn! It has helped me take a time-consuming project (collecting scholarship applications) and simplify the process. Wizehive also comes with a knowledgeable staff, who is very helpful and walks me through the application and review processes. For me, learning a new software program can be daunting, but the software was easy to learn, and the online support...

Cons

I really do not have any cons about this software. I enjoy working with it; it has met our needs.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Powerful Database with Unlimited Functionality and Incredible Support

Reviewed 2 years ago

The WizeHive Team is thoughtful, intentional, and focused on excellence in their product and their customer relationships. I know several team members by name and consistently receive personalized, immediate, and knowledgeable support. From the beginning, WizeHive provides a customized experience for every client, and the support and personal touch do not end after the contract is signed. Our team is excited about all of the time and systems we have saved by switching to WizeHive.

Pros

WizeHive replaced our applicant tracking system, time tracking software, onboarding app, CRM, survey administration app, contact management app, mail merge app, and countless spreadsheets, docs, and graphs stored in Drive and Dropbox. The software has incredible functionality, and the WizeHive Team functions as an extension of our team - responding promptly and supportively to every request, helping us learn how to use the system more effectively, and requesting feedback for how to improve their support!

Cons

WizeHive has a potential learning curve if you want to take full advantage of all of its potential. However, the Implementation Team works closely with every client to plan the implementation that aligns with your goals for not only usage but also management. My only complaint, which the Support Team has graciously heard and recorded, is that whitelisted/vanity email addresses and system addresses are not available. We solved this challenge by using Zapier to connect our email accounts and Rebrandly to create a web address that is branded, but if I could change one thing, this would be it.

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Not worth the money

Reviewed 3 years ago

Overall, this system is not user friendly. I find myself spending so much time going through their help center documents. When I don't find a solution to my problem, I have no choice but to contact customer service which is a headache. It takes them about 24 hours to reply to urgent matters and most of the time they provide a complicated solution which they assume we would know how to do. We pay thousands of dollars every year not to have 24/7 customer service or for WizeHive not to make better improvements to the system. The only major change that they have done this year was redesigning the login page.

Pros

It does the basics that every other platform does. The application from the applicant side and review portals are easy to use.

Cons

-There's no support provided via phone unless you email them first and schedule a meeting (which takes a few days for urgent matters). -Emails usually end up in spam folders. -You can't duplicate applications or move them to the next year's cycle which is frustrating if you've deferred an applicant. -The letter generator plugin is not the greatest. You can't insert certain information which means...

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  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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More functionality and excellent support!

Reviewed 2 years ago

For us, this software will literally replace a person. The time it will save us in data collection and processing alone is worth every penny. We are thrilled to have found a software that meets our specific needs and will help us be able to help more single mothers!

Pros

From the demo to go live the people at WizeHive have been great to work with! The implementation team has been fantastic to work with. They are knowledgeable, patient, attentive and have been willing to do the lion share of the work when building out forms and customizing rules. Any time we have ran into a roadblock, the implementation team worked to find a suitable solution or workaround They have...

Cons

If I had to name a con, it would be some limitations with customizing the user interface. I would have liked to make the user experience a bit more friendly or modern. (fonts, layout, colors, etc) But in all my research into other software platforms it was a trade off, you could have a more sleek or custom user interface but not as much functionality. In the end functionality was more important to us which is why we choose WizeHive.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Wizehive Zengine Simplified my Life!

Reviewed 3 years ago

Being a new foundation, the WizeHive Zengine platform allowed us to remain focused on building our organization's capacity. This platform has literally saved us hundreds of hours!. My favorite feature is the ability for multiple reviewers to evaluate and score grant proposals via an online portal. This feature alone saves time spent shuffling papers and sending emails back and forth, not to mention greatly reducing our margin of error.

Pros

The Wizehive Zengine platform provided me with a one stop solution for our foundation grant program needs. The interface is clean and simple and it is amazingly easy to use, even for someone like me who is not a "techie." Our client implementation specialist was very service oriented and patient and made sure we were able to competently navigate the platform plus the online support tools are very useful and informative.

Cons

There was nothing that I didn't like about the Zengine platform.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Product has been a hit!

Reviewed 2 years ago

It has been quite good. Customer support has been remarkable. Get what I need quickly and expertly.

Pros

WizeHive took our application process online foe the first time. It eliminated time consuming paper work and imp[roved efficiency by orders of magnitude. Most important. it made the process so much easier for our applicants. That was a big big plus.

Cons

The system isn't as intuitive as it could be. Folder arrangements, reports and archiving could be improved.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Best decision ever

Reviewed 2 years ago

We are using WizeHive for grant management. We are a small foundation with one part-time employee. Not only has WizeHive created a grants management system that is easy for grant seekers to use, it has also given the West End Health Foundation a much more professional look. We have found the WizeHive team to be knowledgeable, supportive and able to meet our needs. Our Board members have enjoyed the new streamlined review portal.

Pros

We implemented WizeHive Zengine in September 2020 for our Fall Grant Cycle. Not only did Zengine improve our professional look, it was easy for our grant applicants to use. The Foundation Board of Director's was reviewing all applications via a shared drive or on paper. Zengine streamlined this process and gave us immediate results as each Board member completed their reviews. Our [SENSITIVE CONTENT HIDDEN] said "That is the best money we have ever spent. I wish we had done this sooner?"

Cons

We have found Zengine to be comprehensive and able to meet all of our needs.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Rapidly Customizable & Scalable Solution with Endless Possibilities

Reviewed 3 years ago
Pros

1. Implement an idea into a fully functional solution in Production within minutes. 2. Correct and modify configurations with clients and end-users in real-time. 3. Designed to empower system owners and administrators to meet the demands of their clients and super users. 4. Ongoing system upgrades and enhancements to improve configuration capabilities of the system and user experience. 5. Direct and quick customer support when built in Help & FAQ aren't able to answer questions.

Cons

While the system's capabilities to scale are incredible, there are some missing features or issues that haven't been addressed yet that would add a greater measure of use by both Administrators and end users. - Unable to conditionally require Date fields to be before or after another Date field - End users are unable to print/save full applications once completed. (Review Portals only recently received...

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  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Simple and Clean

Reviewed 3 years ago

The Jack and Jill Foundation runs about 9 different grant programs each year and these programs overlap with the prior year(s) programs. Using a Grant Management Platform is critical to our success and sanity. We've had much success with WizeHive Select and are excited about the functionality and feature gains for our Applicants, Reviewers, and Administrators using WizeHive Zengine.

Pros

Migrating from WizeHive Select to WizeHive Zengine resulted in a simpler user interface that shows our Applicants and Reviewers what they've completed, what's due, and when - giving us as Administrators control of the language that best resonates with our Applicants and Reviewers and addresses our specific pain points. For example: because we know that mail from the WizeHive Platform could land in...

Cons

In WizeHive Select I was lukewarm to the reality that our Applicants and Reviewers had to wait for a temporary password to be sent to them when they forgot their password. A change was made with WizeHive Zengine giving Applicants and Reviewers more control over changing their password. Very happy to see this in Zengine.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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This interface is easy to learn and use, and when questions arise customer service is very helpful!

Reviewed 5 years ago

WizeHive makes it possible to manage our grant program and the increasing number of proposals that we receive.

Pros

Customer service is very helpful and responsive. They're helpful in answering simple fix questions, as well as brainstorming on how their software can accommodate more complex requests. Very easy to build your own application form, as well as follow-up forms. The interface can be customized to fit your organization's branding. Online help articles are very helpful and easy to follow. Easy to create and customize reports. Easy to create a new workspace - its basically a copy, paste function. Overall - if we were to go through this process again, we would make the same decision to use WizeHive.

Cons

Applicants have to create new credentials every year in order to access their application so, they have separate logins for the year they are reporting in and the year they are applying for - that can get confusing. Yearly workspaces cannot communicate with one another so doing YTD comparisons can be challenging. There are some features, such as the calendar and cascading forms, within WizeHive that I wanted to utilize but were not sophisticated enough features to make it worthwhile. Sending an e-mail to users through the WizeHive app comes from the WizeHive domain and frequently goes to the spam folder. While you can direct replies to an internal e-mail, I would like for the e-mail to also appear as though it was sent from our domain.

Vendor response

Hannah - thank you very much for your thoughtful response and great feedback! We will follow up with you directly to discuss further as many of the items you noted have recently been addressed or are our on our near-term roadmap. Regarding the communication between yearly workspaces - this is a key priority for us and is on our near-term roadmap. Cascading forms is a core feature and we'd like to...

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend4/10

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I don't love this system

Reviewed 3 years ago

Mediocre

Pros

It has most of the features we need for our use, which is an application process. People can log-in and save their status on applications. It can link to get references, and I can get people to review the applications on a review portal.

Cons

This is the least intuitive interface of a system I have EVER used. It is extremely frustrating. You think you remember how to change a setting or edit a direction somewhere, and you realize it could be in one of a ton of different places. It is extremely frustrating to use, and you would think that simple things like easily downloaded all the applications as files to my own computer would be simple,...

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Scholarship Applications Made Easy

Reviewed 3 years ago

We now have everything related to our scholarship program in one system. Previously, we used Zengine for contact management and Select for our scholarship application process. We recently migrated our scholarship application process to Zengine and were able to provide our applicants and school partners a much easier to use, integrated system that I think makes our process easier on everyone involved.

Pros

We use Zengine as a contact management database, an award tracking database, and most recently, as a scholarship application system. I like how everything is linked and integrated making it easy to pull necessary information for mailings, outreach, data, research, etc. I find that the software is intuitive and easy to use.

Cons

The only thing that I dislike right now is that I'm not able to pull email delivery reports on auto-emails that are set up based on folder movements. This feature works well with the bulk email feature, but it would be helpful to also have delivery reports for the auto-email feature.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Implementing zengine from select

Reviewed 3 years ago

There are technical areas of improvement but overall the customer support quality has been excellent. Customer support crew as well as account managers are responsive, helpful, patient and thoughtful. That is one of the best experience of being a wizehive customer so far.

Pros

The two top favorite features of Zengine that did not exist in Select are: 1) Data dashboard and 2) Side by side screen for evaluation form (Review portal). The former prevents us from downloading millions of excel spreadsheet to do data filtering to understand who is coming through our application - and the latter is a much better user experience for evaluator volunteers that we recruit every year. Thank you for these changes.

Cons

I hope there is more HTML/design element we can add on the platform - whether it is form creation, email templates, evaluator form... we use Form Assembly in many parts of our work and it has more design capacity (color, fonts, logo, insert graphics, etc). Also the degree of non-English customization was limited in comparison to our needs and we had to take two of our programs (Spain and Colombia) off Wizehive, which was unfortunate.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Great System!

Reviewed 2 years ago

Overall, the experience has been great! The team is extremely helpful. My implementation specialist was fantastic! Not only was she a wonderful instructor, she helped to customize our system to fit our needs. She was extremely responsive and made me feel like a valued client.

Pros

WizeHize has drastically improved our application / review process. Transitioning to an online system has helped us organize requests, track and review applications, which has allowed us to make more informed decisions. Also, the GuideStar integration is great. Our implementation specialist was extremely helpful in creating tools and building the best platform for our needs. WizeHize is easy to navigate and their customer service team is available and responsive when needed.

Cons

Some elements are limited, but the overall functionality is great. For example, I was a little disappointed about the letter generator. It's not as neat, easy to use as I thought it would be, but, I was able to find a work around and the team has been extremely helpful in finding solutions.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Wonderful company with lots of flexibility for an astounding number of solutions!

Reviewed 3 years ago

Working with Wizehive has greatly increased efficiency and helped us to organize and analyse data to make more informed decisions.

Pros

I like the flexibility that it gives me for process management. So far if I have been able to think of a process that needs streamlined we have been able to make this product fit our needs.

Cons

For some of the needs we have had they have had to design custom plugins, BUT this has because a PRO because of the level of service.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Excellent Value for the Money

Reviewed 2 years ago

Data management is actually something I look forward to now that we have Zengine, and even those on our team who use the system less frequently agree. It is a relatively complex application and requires some time to get familiar with the structure, but we've found the time investment to be well worth it. In fact, the effort we've put into setting up the database to fit our needs is saving us time as we increase the number of records and enabling us to improve other workflows outside of the Zengine space. We highly recommend it and in fact have already done so with another grantmaker.

Pros

Zengine has completely transformed our workflow and allowed us to organize applications, grant disbursements, and review processes in a way we never could have managed using Google Docs and email. Those of us who use the system regularly can easily find what we are looking for, and we have confidence that data isn't slipping through the cracks. The dashboard views are helpful for our board, and we are already getting a glimpse of how we can use the database to create robust reports.

Cons

The only thing we miss is the ability to be notified (e.g. by email) if something has been submitted through the portal by an external user. But we've found a satisfactory workaround.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Internship Application Process Made So Much Easier

Reviewed 6 years ago

We have used WizeHive for our summer internship application process and have been very, very happy with it -- it's made it so much easier for us to manage the applications we receive and to assemble data. In particular, the review functionality has streamlined our process and avoided wasteful copying. After the initial set-up, we haven't needed much support from year to year, which is terrific - but when we do they are very responsive.

Pros

Overall, the whole system works really well, and the reporting function is terrific.

Cons

The e-mails to references seem to get caught in SPAM filters fairly often, which creates some administrative burden to follow up with those persons. And since we use the system only once a year, it is a bit pricey.

Vendor response

Hi Ilene: Thank you for your business as well as your review! If you continue to have the SPAM problem please contact us directly We send all of our emails out through a 3rd party service called that processes over 20 billion emails a month with a 99%+ deliverability guarantee so we should look into your configuration as this should not be an issue.

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  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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WizeHive has been a phenomenal partner - excellent product and customer service!

Reviewed 5 years ago

No more paper applications! Easy to track scholarship winners and process scholarship payments! Easy for scholarship selection committees to access applications from their homes - no more running to the Foundation's office to pick up paper applications and distribute them to their committee members. Much easier for students to apply for scholarships!

Pros

Our scholarship program grew to the point that we were no longer able to process paper applications. Many of our scholarships are unique - some require applications, others are team or coach selected. We needed a customized scholarship platform that could allow us to continue administering all of our scholarships and provide an easy way to track scholarship winners and process scholarship payments. WizeHive's Zengine product was the perfect solution to our scholarship program's needs!

Cons

The first year we implemented the software, there were a couple of things that I thought could be improved. The WizeHive team listened to my comments and has come up with solutions to make the process even better this year!

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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User-friendly software

Reviewed 3 years ago

Our experience with implementation specialist was very positive - he was very clear in his explanations about the different design options we had at each step, and careful to address each piece of feedback and each question we had, as he helped us to customize the software to fit our grant application and administration needs.

Pros

This software has already saved us considerable staff time and paper. Creating a form is easy, as is organizing and exporting the data. Our panel of community grant reviewers appreciated how easy it was to access, take notes on, and score the grant applications this year.

Cons

We've not yet come to a satisfactory solution for managing grant-related correspondence. The system logs all email that goes out in an ongoing list, but we'd like to be able to organize this by recipient.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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WizeHive - Excellent Grant Management Software

Reviewed 2 years ago
Pros

WizeHive is incredibly useful for program management, thanks to its integrated portal editor/publisher, as well as the highly editable data display. And WizeHive's support staff are unfailingly helpful, no matter how large or small the question!

Cons

Portions of the portal architecture are very intertwined, to the degree that altering/updating one can completely destabilize another (or the entire process you're working in). This is not ideal. However, this can be partially chalked up to an ongoing effort to further improve the back-end interface on Zengine's behalf, so I cannot be too harsh here. (Additionally, their customer support team is unbelievably helpful with any questions administrators have!)

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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WizeHive is Making My Job Easier and More Manageable

Reviewed a year ago

I needed a way to keep track of many moving parts—requests from nonprofits, building and maintaining a consulting network to match know-how with needs, paperwork like contracts, W-9’s and final reports. The matching capability was an important feature. I am new to using it but so far, I am impressed by how helpful and easy it is to use and I know already it will make my life less painful and better organized.

Pros

I was very impressed with the attention paid to training and coaching prior to fully launching. It was well organized and easy to practice and get help if I ran into a question. By the way, I am not a sophisticated user and felt daunted by learning how to use and be the admin for this platform. They knew how to build my confidence and competence.

Cons

I look forward to innovations down the road that will help make reporting easier to my funders and oversight committee. In my particular situation, I would like to be able to more seamlessly share information from the consultant intake form ( like resumes/bios) in Zengine with the nonprofits that matched with them.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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IFT Wizehive Review

Reviewed 3 years ago

THe experience has been great, very helpful with answering questions, and helping out whenever needed.

Pros

This software has helped us streamline the application and review process into one place. Easy access for staff and members. Great way to track information easily.

Cons

I wish I could move around the work space to my liking after it is created to work with my flow of work.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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Trusted grant management software

Reviewed 4 years ago

If you are needing to collect and save a lot of data from grant applicants and reviewers, this is a great system to use. There are so many functions that can be utilized to maximize the grant review experience, and the support team is always helpful with answering any questions you may have about any step. Our organization has plans to upgrade to a submission portal next year which will allow even greater ability to perform a multi-step application process, save user profiles, and allow easy follow-up with grant recipients in order to collect final reports.

Pros

Auto email/bulk email feature makes it easy to notify applicants. Application forms are easy to update. Can perform an entire review process through WizeHive without much need from an outside source. Convenient place to keep track of records of applicants and reviewers. Also helpful with creating registration forms for events.

Cons

Somewhat challenging to navigate. Needs more help options and tutorials to make the user experience much easier. Still some bugs that need to be fixed (including some issues with a few of the filters in application forms).

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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WizeHive is an exceptional solution

Reviewed 3 years ago
Pros

Intuitive interface - exceptional customer support -- easy to manage a huge amount of application data.

Cons

Some elements we would like to customize aren't there yet, but doesn't limit functionality...these are "nice to have but not vital items."

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Easy experience with supportive implementation managers; Always friendly and knowledgeable

Reviewed 5 years ago
Pros

What has been most helpful for us is the flexible work flow and the widgets. We are still learning and understanding all the possibilities and making adjustments as we go.

Cons

So far, not being able to open select fields for our end-users to modify/edit is frustrating but manageable. Also, not being able to pre-populate fields in real time is hard to explain to non-tech savvy ppl because they believe that if the information is there, it should be able to pre-populate anywhere. Ideal situation for us would not have to manually export/import data to link fields together.