ApprovalMax vs RFPIO Comparison

Overview

ApprovalMax creates approval workflows for financial matters - bills, sales invoices, purchase orders, employee expenses, contracts, and more

RFPIO's simple and intelligent RFP software streamlines and automates the response process, so you can focus on what matters most.

  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials
  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials

Screenshots

Pricing

Starting from
$39.00/mo.month
  • Free trial available
  • No credit card required
  • Free account
  • Subscription based
Starting from
/
No info available
/
  • Free trial available
  • No credit card required
  • Free account
  • Subscription based

User reviews

4.6

(5)

5

4

3

2

1

3

2

0

0

0

  • Value for money
  • Ease of use
  • Features
  • Customer support
100%
would recommend this app

4.8

(89)

5

4

3

2

1

74

15

0

0

0

  • Value for money
  • Ease of use
  • Features
  • Customer support
100%
would recommend this app

Pros

Pros

This is due to the great answer library, recommendation engine, and great interface. Not to mention that they have a great customer success team which always lends a friendly hand when need be.
The Answer Library is an awesome feature and it is very easy to use. I love how RFPio automatically recommends answers to questions from your answer library.
I like that the update team is responsive to requests from users, and that it is continually being improved. The system is easy to use, and integrates into MSFT and SalesForce products easily.

Cons

Cons

It took some time, now I mean real few months to understand how this works. Once after that, no more worries, breeze through all your work and turn it back in before you know!).
No fault of RFPIO, but we are unable to use all the features as our bids are often on tight deadlines and go down to the last minute with edits, etc.
My team members are often confused with the platform, no matter how simple I try to make it for them.
  • Vendor responds to reviews
  • Last reviewN/A
  • Vendor responds to reviews
  • Last reviewa year ago

Key features

  • Total features5
  • API
  • Action Management
  • Activity Dashboard
  • Activity Management
  • Activity Tracking
  • Application Integration
  • Assignment Management
  • Audit Trail
  • Auditing
  • Auto-Matching
  • Auto-Responders
  • Automatic Formatting
  • Automatic Notifications
  • Bid Management
  • Business Analysis
  • Charting
  • Chat
  • Collaboration Tools
  • Collaborative Review
  • Collaborative Workspace
  • Commenting
  • Communication Management
  • Configurable Workflow
  • Content Library
  • Content Repository
  • Cost Estimating
  • Customizable Questions
  • Customizable Reporting
  • Data Import
  • Data Import/Export
  • Digital Signature
  • Document Automation
  • Document Review
  • Document Storage
  • Document Templates
  • Electronic Signature Capture
  • Email Alerts
  • Email Notifications
  • Full Text Search
  • Gantt Charts
  • Instant Messaging
  • Knowledge Base Management
  • Milestone Tracking
  • Mobile Alerts
  • Multiple Projects
  • Multiple User Accounts
  • Offline Access
  • PDF Conversion
  • Planning Tools
  • Project Management
  • Project Planning
  • Project Templates
  • Project Tracking
  • Projections
  • Proposal Generation
  • Receiving
  • Reminders
  • Requisition Management
  • Resource Management
  • Rich Text Editor
  • Rules-Based Workflow
  • SSL Security
  • Sales Analytics
  • Sales Reporting
  • Sales Tracking
  • Search Functionality
  • Secure Login
  • Self-Learning
  • Single Sign On
  • Status Reporting
  • Status Tracking
  • Tagging
  • Task Planning
  • Task Scheduling
  • Task Tracking
  • Template Management
  • Third Party Integration
  • Time & Expense Tracking
  • To-Do List
  • Version Control
  • Workflow Management
  • Total features78
  • API
  • Action Management
  • Activity Dashboard
  • Activity Management
  • Activity Tracking
  • Application Integration
  • Assignment Management
  • Audit Trail
  • Auditing
  • Auto-Matching
  • Auto-Responders
  • Automatic Formatting
  • Automatic Notifications
  • Bid Management
  • Business Analysis
  • Charting
  • Chat
  • Collaboration Tools
  • Collaborative Review
  • Collaborative Workspace
  • Commenting
  • Communication Management
  • Configurable Workflow
  • Content Library
  • Content Repository
  • Cost Estimating
  • Customizable Questions
  • Customizable Reporting
  • Data Import
  • Data Import/Export
  • Digital Signature
  • Document Automation
  • Document Review
  • Document Storage
  • Document Templates
  • Electronic Signature Capture
  • Email Alerts
  • Email Notifications
  • Full Text Search
  • Gantt Charts
  • Instant Messaging
  • Knowledge Base Management
  • Milestone Tracking
  • Mobile Alerts
  • Multiple Projects
  • Multiple User Accounts
  • Offline Access
  • PDF Conversion
  • Planning Tools
  • Project Management
  • Project Planning
  • Project Templates
  • Project Tracking
  • Projections
  • Proposal Generation
  • Receiving
  • Reminders
  • Requisition Management
  • Resource Management
  • Rich Text Editor
  • Rules-Based Workflow
  • SSL Security
  • Sales Analytics
  • Sales Reporting
  • Sales Tracking
  • Search Functionality
  • Secure Login
  • Self-Learning
  • Single Sign On
  • Status Reporting
  • Status Tracking
  • Tagging
  • Task Planning
  • Task Scheduling
  • Task Tracking
  • Template Management
  • Third Party Integration
  • Time & Expense Tracking
  • To-Do List
  • Version Control
  • Workflow Management

Integrations

  • Total integrations5
  • BigCommerce
  • Dropbox Business
  • Google Calendar
  • Google Drive
  • Magento Commerce
  • Mailchimp
  • Microsoft 365
  • Microsoft Excel
  • Microsoft Outlook
  • PayPal
  • QuickBooks Online
  • QuickBooks Online Advanced
  • SAP Business One
  • Salesforce Sales Cloud
  • Shopify
  • Slack
  • Stripe
  • WooCommerce
  • Xero
  • Zapier
  • Total integrations21
  • BigCommerce
  • Dropbox Business
  • Google Calendar
  • Google Drive
  • Magento Commerce
  • Mailchimp
  • Microsoft 365
  • Microsoft Excel
  • Microsoft Outlook
  • PayPal
  • QuickBooks Online
  • QuickBooks Online Advanced
  • SAP Business One
  • Salesforce Sales Cloud
  • Shopify
  • Slack
  • Stripe
  • WooCommerce
  • Xero
  • Zapier

Security

  • Encryption of sensitive data at rest
  • HTTPS for all pages (web-based apps)
  • Reports/alerts for security breaches
  • Multifactor authentication options
  • Customer data removed upon service cancellation
  • Encryption of sensitive data at rest
  • HTTPS for all pages (web-based apps)
  • Reports/alerts for security breaches
  • Multifactor authentication options
  • Customer data removed upon service cancellation

ApprovalMax vs. RFPIO

See how ApprovalMax and RFPIO stack up against each other by comparing features, pricing, ratings and reviews, integrations, screenshots and security. Compare real user opinions on the pros and cons to make more informed decisions.