CHEQROOM Features

CHEQROOM

Equipment maintenance & management

4.55/5 (85 reviews)

CHEQROOM Feature Summary

  • Warranty tracking
  • Equipment replacement
  • Reservation approval
  • Check-in / check-out
  • Reservation requests
  • Fixed asset management
  • Issue & return management
  • Tool kitting
  • Order management
  • Equipment records
  • Expired equipment
  • Equipment quick search
  • Equipment documents
  • Equipment photos
  • Asset comments
  • Flag equipment
  • Asset scanning
  • Asset labels
  • Equipment kits
  • Equipment location
  • Inspection scheduling
  • Repair tracking
  • Maintenance history
  • Contact profiles
  • Scan ID
  • Equipment custody
  • Dashboard
  • Reporting
  • Email notifications
  • Unlimited users
  • Bulk data imports
  • Custom fields
  • Organize equipment
  • Mobile access
  • API integration
  • Safety & Compliance
  • Equipment booking

Operations Management Feature Comparison

Most popular features of all Operations Management apps

API (541 other apps)
Activity Dashboard (425 other apps)
Activity Tracking (278 other apps)
Audit Trail (258 other apps)
Auditing (313 other apps)
Automatic Notifications (429 other apps)
Compliance Management (289 other apps)
Custom Fields (230 other apps)
Customizable Reporting (340 other apps)
Data Import/Export (315 other apps)
Document Storage (254 other apps)
Inventory Management (309 other apps)
Inventory Tracking (262 other apps)
Invoice Management (235 other apps)
Monitoring (237 other apps)
Real Time Data (286 other apps)
Real Time Reporting (240 other apps)
Reporting & Statistics (371 other apps)
Third Party Integration (305 other apps)
Workflow Management (313 other apps)

Competitor Feature Comparison

Mobile apps

iOS App


7 reviews

See all iPhone Apps

Requires iOS 9.0 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


34 reviews

See all Android Apps

CHEQROOM Feature Reviews

25 reviewers had the following to say about CHEQROOM's features:

Mike Lakusiak

Great system for managing our school's equipment needs.

2018-03-31

Pros

Quick to add items and audit chain of custody.

Cons

No auto-complete on mobile. Sometimes buggy and requires reloading.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No

Response from CHEQROOM


Hey Mike,

Hope you're well and thanks so much for having taken the time to review CHEQROOM. Happy to hear it's been going well, and I understand you'd like to see auto-complete and a portal for reservation request (approval process). Those features are both on our roadmap so please go ahead and vote for the ones you'd like to see happen first!

If you have any other feature request or thoughts you'd like to share, you can reach out any time! Best - Mathilde

Read more
Anonymous
A verified reviewer

Great software that has helped us manage field equipment sharing across a large team.

2018-03-29

Equipment/asset management, equipment sharing, detailed inventory, potential for automated equipment billing.

Pros

Easy to customize fields, excellent QR code scanning, and now built-in automatic notifications.

Cons

The mobile app is often difficult for users and many people on our team prefer to always use the web app.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from CHEQROOM


Hi! Thank you so much for reviewing CHEQROOm and sharing your thoughts. I'm also happy to hear that we have overall made your equipment management easier! I thought I'd mention that our new version of the mobile app can now show push notifications for due reservations and overdue check-outs, and the calendar view is definitely something we want to add. I'll keep you posted when it does and once again, thanks for sharing. All the best- Mathilde

Read more
Jordan Jenkins

Good, sometimes frustrating

2018-04-06

Inventory management, the ability to schedule out equipment.

Pros

I love the ability to scan custom barcodes, I love the flagging feature, and I like the scheduling of reservations.

Cons

The mobile app is finicky and crashes a lot, and doesn't have a lot of the same functionality as the website.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No

Response from CHEQROOM


Hey Jordan, thank you for the feedback and great to hear you're liking those features! About the mobile app, do you mind explaining us a bit more in detail about the issues you've been having and what device you have been using? We'd like to look into it more, to make sure it doesn't happen again! All the best - Mathilde

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Anonymous
(Civic & Social Organization company, 201-500 employees)

This management software has a very easy implementation and saved me from reinventing the wheel.

2018-04-02

Equipment fleet management, asset tracking, financial organization of information about equipment.

Pros

Simple check in procedures with use of any bar code format you use. Data storage within the program is customizable and very helpful with licensing, pricing, warranty dates, and maintenance.

Cons

I have had very few problems with this service. The few times I had questions or problems the Cheqroom support was very helpful.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from CHEQROOM


Hey there, Thank you so much for such a great review. So glad you are enjoying our app -- stay tuned for the upcoming features! :)
Feel free to check out our reports and depreciation module to help you organize financial information as well.
And as always, let us know if you run into any trouble, we're here for you anytime! -Katalin

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Tom Wilk

This was the product we were looking for. Not too big and bloated yet not under powered and lacking.

2018-04-02

This software gave us the ability to track all of the equipment we loan to internal customers.

Pros

The feature I use the most as a manager is the Dashboard. I can quickly and easily see what equipment is out, when it is due, who has it, etc.

Cons

Having to pay for third party support is not great.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from CHEQROOM


Hey Tom, Thanks so much for such a great review! Happy to share with you that from now on you can configure automated notifications directly from CHEQROOM, no extra third party needed anymore! :) Stay tuned for the upcoming new features. :) Cheers, Katalin

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Kristan Singleton

Bringing some sanity to equipment management

2017-03-21

CHEQROOM has given us a way to have an effective audit trail of who used which devices and allows those of us managing devices to capture additional information that keeps us from putting poorly functioning equipment in the field.

Pros

Both mobile and web interfaces

Cons

Working with kits can be a little kludgy at times.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No

Response from CHEQROOM


Hi Kristan,

Thanks for taking the time to review CHEQROOM. Feedback like this means a lot to us!

Let me know if there's anything specific we can do to make our products help you even more.

Cheers,
Vincent

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Anonymous
(Civil Engineering company, 501-1000 employees)

So far my experience as been good. Fairly easy, good customer support, fair pricing.

2018-06-14

Easily understand the schedule of our equipment.

Pros

Import CSV file of equipment.

Cons

It would be good to track the amount we charge equipment out at per-day of reservation.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No

Response from CHEQROOM


Hi there, thanks so much for having taken the time to leave us a review. It's very much appreciated!

I'd love to learn more about your current workflow so I could help you find a solution for the reservation process. If you don't want to use the 'load more items' option, you can always just scan the asset labels of the items you'd like to book or then type in the name of the item. This will save you some time during the reservation process! Also, I understand you'd like to have just the one button that is used for check-out. We wanted to add the extra step in between the booking and check-out in order to give you the option to still edit the check-out before confirming it.

And about the per-day charge, perhaps you could add a custom field that would state the charge per item? Just a thought! :)

Let me know if there's anything else I could help you with. Feel free to send me an email at mathilde@cheqroom.com!

Cheers - Mathilde

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Jasmine Khanam

CHEQROOM has been a massive improvement from our previous equipment management software.

2018-06-20

This software is more flexible and powerful than our previous equipment management software.

Pros

The platform is intuitive, mobile-friendly, and packed with powerful admin side tools that help better control our equipment and inventory.

Cons

There are some quirks of the platform that take some getting used to (i.e: navigating to another page after an item search doesn't reset your search screen, as it does in most other programs) but these quirks could also be construed as features for the right user.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from CHEQROOM


Hey Jasmine!

Thanks so much for such a great review! Glad that you enjoy your time at CHEQROOM and thanks for sharing your experience about the search screen.

Let us know if there is anything we can help you with, we're here for you.

Cheers!
Katalin

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Mario Venzor

Very Pleased with how easy it is to use.

2018-03-29

Easier to manage equipment and enable our staff to check out equipment from the field.

Pros

I like how simple it is to use and how I can track equipment from my phone.

Cons

Could use some more reports, but they seem willing to help out.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from CHEQROOM


Hey Mario, Wow! Thanks so much for such a great review! Glad that you're enjoying our product -- stay tuned for the upcoming features and reports! As always, let us know if we can help with anything else. -- Katalin

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Priesh Patel

Easy to use and administer.

2018-04-12

- Ease of use - Loan Asset management - Demo session with a rep - Excellent support from reps - Great user interface - Useful features - New functionality added all the time - No cons

Pros

When I first started to look at this application there was no function to email or automated email to customers when booking a resource or when it is overdue. This feature has been added in and works amazingly.

Cons

None at the moment but I'm sure if I think of any they will be in the pipeline to be added or improved.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from CHEQROOM


Priesh, wow! Thanks so much for such a great review! Stay tuned for the upcoming features -- let us know if you have any trouble. Good to see your team on board! Best, Katalin

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Gabriel Afana

Easy to use hardware/equipment management system with great support

2018-03-30

Greatly simplified the management of our equipment rental, allowing us to handle more and more reservations without getting mixed up.

Pros

We looked around at several inventory management systems but none of them were right.

Cons

Would be great to be able to manage non-inventory items - Small things that we want to keep track of how many we provided in the rental but don't want to track each item individually (e.g.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from CHEQROOM


Hey Gabriel, Wow! Thanks so much for your great review, you just made our day! :) We love building CHEQROOM together with you and all our users. Stay tuned for the upcoming features! :)
Let us know as always, if there is anything else we can do for you. -- Katalin

Read more
Bradley Hunt

A good solution for inventory management.

2018-03-29

- Ability to track inventory - Attach calibration sheets, instructions and information sheets to inventory items

Pros

Software provides a quick and easy way for our team to track and manage our inventory through an app on their smart phone.

Cons

It can be cumbersome to quickly and easily check the status of checkouts for any users that aren't Self Service. Due to how our department is structured, it doesn't make sense for our users to be Self Service.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No

Response from CHEQROOM


Hi Bradley,

Thank you for taking the time to review CHEQROOM!

I'm glad to hear you've been enjoying it so far.

About the self-service roles, if I understood correctly you'd like to filter check-outs and only see the ones made by users or admins? A way of doing this is by using colored labeling. If you're not using them yet, you can set up different labels for different roles and filter it by color. Here is some more information:

http://help.cheqroom.com/reservations-and-check-outs/organizing-bookings-with-colored-labels

Hope this helps and if not, please reach out to us and we'll try and find a solution together!

All the best - Mathilde

Read more
Boyd Pickup

CheqRoom helps track equipment with minimal effort

2019-05-02

We are using this software to track video equipment with a group of freelance professionals.

Pros

I have been looking for different asset management software and have found that Cheqroom is really good at getting up and going quickly.

Cons

The mobile software is buggy and doesn't seem to work exactly like the desktop version.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No

Response from CHEQROOM


Hi Boyd,

Hope you're well and thanks for reviewing CHEQROOM!

I'm happy to hear you've been enjoying it overall, but would like to learn more about your mobile app experience to see how we can improve it. :-)

Hope to talk soon!
Mathilde

Read more
Meaghan Meachem

Solid Product -- Easy to Use

2017-03-21

This program is easy to set up and helps us manage our equipment better than anything we've used in the past.

Pros

Ease of use Simplicity Flexibility Management Options

Cons

None

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from CHEQROOM


Wow Meaghan, thanks for the splendid review!

Please let me know if there's anything we can do to make your equipment-management life even better :).

Cheers,
Vincent

Read more
Arik Durfee

Great product, a bit too expensive

2017-03-27

We have 60 or 70 items in inventory. There is a very reasonable price for 50 items, but the next step up is 250 items for $900 per year.

Pros

Effective inventory tracking.

Cons

The pricing scale makes too big of a jump from 50 items to 250 items.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No

Response from CHEQROOM


Hi Arik,

Thanks for taking the time to review CHEQROOM!

I'm glad to tell you that in the meantime we also have a 100 item plan. Just go to your Account page and change your subscription. Whatever is left on your subscription during the downgrade, will become credit for the future!

Would be great if you could bump us up to the 5-star review afterwards! ;)

Cheers,
Vincent

Read more
Ryan Rivard

Very reliable and affordable way to track and inventory equipment.

2018-03-30

Pros

Tracking the whereabouts of inventory is a much easier process.

Cons

More durable stickers. We've had stickers wear off or the QR code fade over a period of use. It would be useful to have a dedicated app that can be downloaded onto a desktop machine.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from CHEQROOM


Hey Ryan, Thanks for such a great review! Happy to hear how we could help you improve your process. Did you try our mobile app?
We've got brand new and more durable labels -- hope you'll like the new ones better. Sorry to hear about your experience before.
Let us know if there is anything we can do for you in the future. Cheers!
Katalin

Read more
Kaitlyn Busbee

CHEQROOM is a great tool for accountability and knowledge amongst teammates and organizations.

2018-03-29

Aside from fulfilling an audit requirement, we now have a process in place for equipment tracking and management that is working out very well for us.

Pros

CHEQROOM's scanning software is incredible. When utilizing the scan function for simple check out/check in or equipment it is executed with ease and speed. The log that that then generates on our profile is a great tool for accountability and insight. It's also a great resource for keeping up to date with equipment upkeep, i.e. repairs, replacements, and general cleaning.

Cons

It appears to be a design issue.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from CHEQROOM


Hey Kaitlyn,

Thank you for reviewing CHEQROOM and glad to hear it has been helping you and your team a lot. We really appreciate your thoughts!

I'd like to learn more about your struggles when manually checking out items and what information could be useful there. Could you perhaps send me a message at mathilde@cheqroom.com so we can come up with a solution?

Thanks so much and talk soon! - Mathilde

Read more
Yury Gorbachevskiy

Excellent product for easy asset management

2019-02-05

Keeping track of everything, constant reminders, making sure files are in the right place!

Pros

Functionality, user friendly interface, awesome dashboard!

Cons

Maybe add more optino of tracking items that were purchased from a company.

Rating breakdown

Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from CHEQROOM


Hi Yury,

Thanks so much for this great review!

We'd like to learn more about your filter request, because they do sound very interesting. I'll send you an email to see if we could perhaps find some time this week to go over them in a call.:-)

All the best,
Mathilde

Read more
Michelle Turingan

The website works okay, but the app experience is not great.

2018-03-29

It used to take up a huge chunk of my time just managing gear sign-outs, but now Cheqroom gives them the ability to put holds on coveted items and flags potential scheduling conflicts.

Pros

The most useful feature is using the software for gear inventory. Master online list of all equipment with serial numbers that you can sort through by different categories is a huge step up from a shared google document.

Cons

My department shooters mostly use the software to reserve equipment. They can predict gear conflicts prior to their shoot dates and sort it out amongst themselves. But the system to convert these reservations to check outs is sketchy. Often times, items will be held up in progress and won't convert properly. Also, because the app experience is so clunky, my shooters just won't convert their reservations. I usually do it for them, but often I miss them and then I can't retroactively check them out and back in again.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

6/10
Source: Capterra
Helpful?   Yes   No

Response from CHEQROOM


Hi Michelle,

Thank you for taking the time to review CHEQROOM, we appreciate it!

Just wanted to let you know that we have a new version (3.5.15) of the mobile app available now, so hopefully your shooters will have a better experience using it!

Feel free to reach out any time you're having questions, we're happy to help and make your experience as great as possible.

All the best - Mathilde

Read more
Nieves Morillo

Great way to manage the use of equipment from all parties during a very busy and hectic time.

2017-10-18

One place to communicate on the availability of campaign items as opposed to asking multiple people if they know where things are.

Pros

Helps to maximize our prep time of the materials we use during campaign by showcasing what is available and providing one system to report to.

Cons

People don't follow the instructions and forget to follow the steps for the system to easily function. Maybe there are too many steps for some.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No

Response from CHEQROOM


Thanks for taking the time to write up a review, Nieves!

Please let us know how we could work on reminding your people to keep following the steps.

Cheers!
Vincent

Read more
Mark Ciesielski

It works wells for us checking equipment in and out at our high school TV station.

2018-04-03

Peace of mind knowing where our equipment is at and who has it.

Pros

Ability to track the equipment and then go back and look at records is a nice feature. Being able to put all of our equipment in and access it easily is also nice.

Cons

Would like to see customizable due dates- when I check someone out right now, I have to change the due date time every single time.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No

Response from CHEQROOM


Hi Mark, thanks so much for taking the time to review CHEQROOM! Glad to hear you like most of our features and the ease of use. I understand that having a set due date would save you some time and I'm sorry we don't have that option available at the moment. I'll put your name next to this request so we will notify you when there's an update! All the best - Mathilde

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Joshua Jackson

Great price for the basic plan.

2017-03-21

It's making asset management easier.

Pros

Easy to use and to navigate and scheduling is easy.

Cons

Asset restriction to certain users cannot be done without monitoring from external software.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

6/10
Source: Capterra
Helpful?   Yes   No

Response from CHEQROOM


Hi Joshua,

Thanks for taking the time to write up a review.

We totally get your request for finer grained access control and I'm glad to tell you it's on the roadmap.

We hope we'll be able to delight you with this new feature soon.

Cheers,
Vincent

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Don Marin

Great. Love the User Interface and how simple it is to use.

2018-06-18

Piece of Mind

Pros

How easy it is to add new gear to your existing inventory. Cheqroom was exactly what i was looking for when it comes to tracking and identifying our offices camera gear.

Cons

that i cant have multiple items as part of different kits simultaneously.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from CHEQROOM


Hey Don!

Thanks for such a great review! Glad that you enjoy your time with us.

Let us know if you have questions, we're here for you.

Cheers!
Katalin

Read more
C.L. Bradford

The best out there for a reasonable price. Not perfect, but they keep improving it.

2017-07-27

Simplifies equipment checkout, allows me to pass that off to student employees.

Pros

It's easy to manage inventory, user accounts, etc.

Cons

It's great to have a mobile app, but UX isn't great (navigation isn't intuitive, takes too many steps to do things) and I find myself just going to find a computer rather than use the app.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No

Response from CHEQROOM


Hey Collin, Thanks so much for such a great review! Glad you're enjoying our app- stay tuned for the new features! As always, let us know if we can help with anything else. Cheers! Katalin

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Salinda Bacheler

A great inventory system!

2018-11-06

Pros

Cheqroom provides our lab with the organizational framework necessary to keep up with lots of different types of inventory - drone aircraft, batteries, and all the associated communications and sensors.

Cons

honestly, no complaints thus far. we've only been using the software for less than a year.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from CHEQROOM


Hi Salinda,

Thanks (once again) for your lovely feedback. It's been a pleasure working with you so far! :-)

I'm glad CHEQROOM has been able to help you track your entire inventory and has allowed you to schedule projects in advance.

If there's ever anything we can help you with, you know how to reach us.

All the best,
Mathilde

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