Deputy Tutorials - Employee timesheets


Staff Scheduling, Time & Attendance (Time Clock) & More

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Deputy Tutorials - Employee timesheets

Video Transcript

Speakers in this video: Jimmy (GetApp) and John (Deputy)

John: So from there, now we need to go back in, as a manager, and approve those timesheets that have been created this week. So, I can jump into timesheets, and I'll hit Approve Timesheets. Now, if you're using some of the commonly used payrolls that run with Deputy, that are really well-integrated, like Gusto for example, you want to make sure the date range matches what's in your payroll, so that you are submitting the correct timesheets that you're actually going to be paying out.

On the left here, we can see all timesheets. Green have already been approved, yellow either are unsubmitted timesheets or they need a little bit further attention. So, right here's the timesheet we just created. You can see there's the picture attached to it, started at 7:15 and the area. And once I actually go in and complete the shift at the end of the day, this will all be filled-in. So, let's take these couple of timesheets - oh, it's really important to note, too, there's a history captured forever. So on any timesheet, you can go into history, and you can see this was created by John on this date at this time, and there's no more information. So, that means that the timesheet was started, ended, and we're good to go.

Now, if a manager went in and adjusted that time, there would be a record cap. So that way, if you get audited you can say, "This person made this change," and there would be a note attached to it protecting you from any kind of liability. And let's say someone just altogether forgot to create a timesheet, you can do that right here for them.

So, Vickie forgot to clock in, she was working on the 15th, we can add timesheet and it pops up. We know that she worked Front of House, she started at 7:00AM and she worked until 5:00PM with a 30 minute break.
Speaker: So here, this is an area to leave a journal. We just want to make a note that employee forgot to clock in. So that way, we know why there was a manually created timesheet, maybe a month, maybe in the future if we need to look - and we will approve. Great, so now we have a few timesheets that we can actually export to our payroll service.

So from timesheets again, we'll drop down and go into Export Timesheets. On the left, you see we have five timesheets. We can individually select one, or we can select all and pay everybody. What's really nice is that it show us how many hours we're paying out and exactly how much it's going to cost us. So, there's no surprises ever when you're using Deputy. You're always running your business from the front side and really in control of that labor cost. Quick glance, we can see a breakdown of those timesheets and we can export.

So, our CSV file, if you're using someone that we're not integrated with - otherwise, all the way from ADP, Gusto, iPayroll, MYOB, Quickbooks, all the way down; and we're constantly adding new direct exports, making it really convenient for anyone using Deputy. So, select the correct one - if we're using Gusto, we would connect directly with our credentials, and then we just click export and they're pushed in and they're good to go. Deputy will give you the big thumbs up checkmark, saying that all timesheets have been sent out, and you can go into your payroll service then and actually pay your staff.