Gaia Workspace Reviews - Pros & Cons, Ratings & more

Othership

Skedda

YAROOMS

Microsoft Bookings

Gaia Workspace is a comprehensive space management solution that offers visitor management, room and desk booking, external booking, office car parking, and analytics. Gaia Workspace is designed to enhance your workspace efficiency and elevate your hybrid working approach with its reliable features.

Gaia Workspace

Web-based

Windows

Administration Coordinator

We only use it for desk booking and so far, we have had great success with the software, and with integrating it within our workplace to the employees.

Executive Director

We love the ability to customize our configurations, be able to show pictures of the spaces and integrate them with our website so that everyone can easily see our what we have to offer.

Technology SUpport

We've struggled to find any meeting room booking software that meets our needs entirely, and with the product being relatively new there were some things missing initially.

Office Coordinator 

User friendly and if I have any questions the staff is VERY helpful.

Digital Library Content Creator

Since I began work during the pandemic, I have used Gaia Workplace everyday - alongside my colleagues. It is wonderful to know that everyone is being screened when entering the workplace.

Office Coordinator

Set-up was quick and easy. The software seamlessly integrated with our processes.

Owner

We unfortunately do not use all aspects of the software to the fullest so I have no negative comments.

Director of Finance & Administration

Data is available in the software - no push of the data.

Director

It was intuative and easy to use. The onboarding was very thorough and super-helpful.

No API: Currently, GaiaWorkspace doesn't provide an API, which may limit some advanced functionality.

TableAir

Overall, we are very satisfied with the service they provided to us.

One-stop solution for planning meeting online

We are sorry that you are not fully satisfied with your experience. We are happy to hear more and improve our solution.

It has been very easy transition to Gaia Workspace. The support from the team has been amazing. They have worked with us every step of the way to ensure the product works the way we need it to. They are quick to respond and have made a great looking, easy to use product.

Easy to Set Up and Use

Hello Mark, we are sorry that we didn't fully meet your needs. If you have more to share, we are happy to schedule a time with you.

Implementation team was knowledgeable, easy to work with and open to feedback.  No negative feedback from staff or visitors - everyone quite likes the software. 

Gaia - Quick, Easy and Reliable

Hello Patricia, I am sorry that you weren't completely satisfied with your experience. We appreciate your feedback. If there is anything else you want to share, we are happy to schedule a time with you. 

Usage of Gaia workspace first time

I highly recommend it to anyone looking to streamline their office operations and enhance their productivity.

A very positive experience

Thanks for your good review. We will improve UI/UX to another level soon.

Gaia Workspace helps non-profit organizations schedule their facilities

Gaia Works!!

Thanks for your review. Will share with you how to create a unique floor plan for your building. 

GaiaWorkspace has proven to be an invaluable tool in our transition to a hybrid work model. Its robust analytics and detailed reporting have provided us with critical insights into workspace utilization and resource allocation, enhancing our operational efficiency and reducing overheads.The platform stands out with its user-friendly interface, making it accessible to everyone in our organization. Its ability to dynamically adjust to our evolving needs has truly revolutionized our approach to resource management.Moreover, the exceptional customer service offered by the GaiaWorkspace team has further enhanced our overall experience. In short, GaiaWorkspace is an indispensable partner for any organization navigating the complexities of the hybrid workplace era.

Empowering the Hybrid Workplace: GaiaWorkspace Review

By using GaiaScreen/Gaia Workspace, we are able to keep our staff and visitors safe. It's simple & easy to use  for everyone (visitors are either sent a link in advance to fill out or are able to use a QR code once they have arrived). 

Using Gaia Workplace at the Office - For Visitors & Staff

I am sorry that you weren't completely satisfied with your experience. We appreciate your feedback. If there is anything else you want to share, we are happy to schedule a time with you. 

They should improve the user-experience, but they have the correct mindset at least from the talk I had with them

Best price / value you can get on any other app

Hi Hugo, I am sorry that you weren't completely satisfied with your experience. We appreciate your feedback. If there is anything else you want to share, we are happy to schedule a time with you. 

Very understanding of your needs and are willing to sit down with you and hear you out on what you are looking for even if it is a bit different from what everyone else is looking for.

Amazing Customer service and understanding 

A must have & one-stop workspace solution! Customizable, functional and user-friendly!

Hello Nusaibah, I am happy to hear that you have a five-star experience with our solution. Thank you for choosing Gaia Workspace.

This has been a great tool for our newly rolled out hotel desk system, staff adjusting to not having a permanent station, but having the ease of booking a space has made this transition even more seamless.  It is very easy to book a space, and staff has adjusted to the map view very well and have the spots all straight, especially after numbering all the stations.  

Mississauga Food Bank Review 

The support staff are very helpful and friendly.

Great Covid Screening tool

Hello Nicole, it is our pleasure to provide you with our solution. Thank you for your review.

Communication with Gaia worked excellently, despite the different time zone. Cheng and his team immediately took care of solving a problem and gave us excellent support. Many thanks to the entire GAIA team.

Implemenation of Gaia Software

Gaia is a great company with an impressive team of professionals and I would not hesitate to recommend them to any organization

Excellent Room, Space and time management software

Hello David, thank you for taking the time to do this review. It is our pleasure to provide Gaia Workspace solution to you. Hope you enjoy it.

Gaia Desk Booking 

I recommend this solution for business to create a safe workplace and track visitors in an efficient manner.

Used for Rapid Screening dispensory

so far the software has worked well and I haven't had any issues 

Great software and easy to use 

Hello Jorge, thank you for sharing your feedback and we are glad that you are satisfied with our solution.

good

Hi Nikita, I am sorry that you weren't completely satisfied with your experience. We appreciate your feedback. If there is anything else you want to share, we are happy to schedule a time with you. 

User friendly and affordable 

Excellent software

Hi Adam, I am happy that you are satisfied with Gaia Workspace and share your feedback. Thank you for choosing us.

Gaia Workspace Reviews (2025)

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Pros and cons

23 reviews