InstaSupply Pricing, Features, Reviews & Comparison of Alternatives


Real time Spend Control & Actionable Intelligence

4.21/5 (14 reviews)

InstaSupply overview

InstaSupply delivers spend control and business intelligence to businesses wanting to improve cash management.

InstaSupply specialise in providing a solution for multi-location businesses within the hospitality industry, aiming to simplify buyer-supplier interactions and encourage a proactive and accountable purchasing culture. The flexible, tailorable software assists businesses with controlling their spend, accessing data in real time, investing in growth and transitioning to digital procurement processes. The platform's intuitive UX and mobile-optimized interface has been designed for use by staff of all levels and ages, and provides users with access to real-time data and insightful reporting.


Starting from
Pricing options
Value for money
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Business size



United States, Asia, Europe, United Kingdom

Supported languages

InstaSupply screenshot: Intuitive UXZ Hotels Case StudyInstaSupply screenshot: Full invoice processingInstaSupply screenshot: A buyer-supplier networkInstaSupply screenshot: Intelligent spend analytics & data visualizationInstaSupply screenshot: Approvals workflow

InstaSupply reviews

Value for money
Ease of use
Customer support
Max Taucer

Streamlined processes in the Cloud

Used daily for 1-2 years
Reviewed 2017-03-07
Review Source: Capterra

With Instasupply, we have managed to streamline our Purchase-To-Payment cycle and automate many processes that were previously very time-consuming. This Cloud-based automated solution helped us reduce administration work and ultimately convert to a paperless office. Although there are definitely some areas that could have been planned better in terms of user interface and usability (e.g. management of Credit Notes and archiving of Purchase Orders), the Instasupply portal is generally intuitive and easy to use. Also, the company has been consistently improving and adding new features to their portal throughout the years. In my experience, their customer support is always prompt and efficient.Full visibility of orders and invoices on the online portal. Their OCR system captures the invoice details automatically (there's no need to manually enter invoice data in the system).

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Tom Chapman

Instasupply easy

Used daily for 1-2 years
Reviewed 2017-03-06
Review Source: Capterra

Instasupply is easy to both use and to teach others to use. The system is ever changing with new updates making the system more efficient every day. Fast and reliable support is important to me and Instasupplys Customer Support is exactly that, every query I have asked has been answered quickly by not just one member of the Instasupply team but many. Easy to use and to teach others to use. Is easily accessible by all devices whenever you are. Updating products & prices on the system is simple and again can be done anywhere. Being able to search for the invoice and po at the same time allows me to resolve any issues we may have with suppliers quickly.

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Gyorgyi Bodnar

Green & Fortune

Used daily for 1-2 years
Reviewed 2017-03-06
Review Source: Capterra

Really user friendly, customer support really great. If we could get notification on rejected invoice/credit notes would be great. Also if the invoice could be allocated to the departemtn showing on the invoice would be really big help.Easy to use, and all features are straight forward.

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Andrew Carr

Excellent support through planning and installation of the platform.

Used daily for 6-12 months
Reviewed 2017-07-12
Review Source: Capterra

An effective web based purchase order and cost control system.The feel and use of the software feels very up to date and current when compared to other similar products. There is the opportunity to code invoices on a line by line basis which is very useful for mixed invoices that need to be split out. The purchase order side of the system is an excellent method of cost management, especially where senior management are not always on site.

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Ash Free

Review from Town & Country Fine Foods Ltd.

Used daily for 1-2 years
Reviewed 2017-03-07
Review Source: Capterra

InstaSupply is functional, easy to use and provides a great support team should you run into any difficulties (not that you will)It's straight forward an easy to use

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InstaSupply pricing

Starting from
Pricing options
Free trial
View Pricing Plans

Monthly Pricing ranging from $70 - $3,000 a month depending on business needs.

InstaSupply features

Activity Dashboard
Invoice Management
Real Time Data
Reporting & Statistics

Access Control (180 other apps)
Activity Tracking (219 other apps)
Audit Trail (182 other apps)
Auditing (264 other apps)
Automatic Notifications (354 other apps)
Compliance Management (213 other apps)
Custom Fields (202 other apps)
Customizable Reporting (269 other apps)
Data Import/Export (261 other apps)
Document Storage (198 other apps)
Inventory Management (212 other apps)
Inventory Tracking (208 other apps)
Monitoring (200 other apps)
Third Party Integration (249 other apps)
Workflow Management (231 other apps)

Additional information for InstaSupply

Key features of InstaSupply

  • Requisitions & approvals
  • Catalog management
  • Data management
  • Sourcing management
  • Spend management
  • Budget management
  • Invoice management
  • Invoices
  • Spend tracking
  • Staff engagement reporting
  • Online catalog
  • Vendor performance
  • Supplier management
  • Supplier onboarding
  • Purchase orders
  • PO management
  • Procurement management
  • Multi-location
  • Requisition management
  • Order approval
  • Multi-currency
  • Approval process control
  • Customizable approvals
  • Supplier scoring
  • Accounting integration
  • Real time data
  • Data visualization
  • Reporting & statistics
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InstaSupply track and score suppliers on a scale of 1 to 10 based on pricing, activity, and service, before sending out a weekly SES (Supplier Engagement Score).

The InstaSupply platform learns from users, remembering what codes are given to items so that next time they come through, coding is automated.

InstaSupply generates intelligent spend analytics and data visualizations, helping users make the right business decisions from accurate, real time data.

The InstaSupply platform allows users to make requests on the go, even without wifi. Purchase Orders can be made over a 3G connection.

The InstaSupply platform integrates with most accounting systems including SAP, Xero, Sage, Microsoft Dynamics, and Sun.