K2 Features

K2

Process automation and workflow management for enterprises

4.36/5 (25 reviews)

K2 Feature Summary

  • Access Controls/Permissions
  • Auto-Assignments
  • Business Process Automation
  • Business Rules Management
  • Collaboration
  • Compliance Tracking
  • Customizable Dashboard
  • Pre-Built Workflows
  • Process Change Tracking
  • Process Modeling & Designing
  • Reporting/Analytics
  • Third Party Integrations
  • Workflow Audit
  • Workflow Configuration

Competitor Feature Comparison

API
Application Integration
Approval Process Control
Audit Trail
Collaboration Tools
Conditional Logic
Configurable Workflow
Custom Development
Custom Forms
Customizable Reporting
Data Capture and Transfer
Data Mapping
Data Visualization
Document Management
Engagement Analytics
Forms Management
Graphical Workflow Editor
Lifecycle Management
Project Workflow
Real Time Data
Real Time Monitoring
Real Time Reporting
Rules-Based Workflow
Secure Data Storage
Status Reporting
Status Tracking
Task Management
Workflow Management
Learn moreCompare App
API
Application Integration
Approval Process Control
Audit Trail
Collaboration Tools
Conditional Logic
Configurable Workflow
Custom Development
Custom Forms
Customizable Reporting
Data Capture and Transfer
Data Mapping
Data Visualization
Document Management
Engagement Analytics
Forms Management
Graphical Workflow Editor
Lifecycle Management
Project Workflow
Real Time Data
Real Time Monitoring
Real Time Reporting
Rules-Based Workflow
Secure Data Storage
Status Reporting
Status Tracking
Task Management
Workflow Management
Visit WebsiteCompare App
API
Application Integration
Approval Process Control
Audit Trail
Collaboration Tools
Conditional Logic
Configurable Workflow
Custom Development
Custom Forms
Customizable Reporting
Data Capture and Transfer
Data Mapping
Data Visualization
Document Management
Engagement Analytics
Forms Management
Graphical Workflow Editor
Lifecycle Management
Project Workflow
Real Time Data
Real Time Monitoring
Real Time Reporting
Rules-Based Workflow
Secure Data Storage
Status Reporting
Status Tracking
Task Management
Workflow Management
Visit WebsiteCompare App

Mobile apps

iOS App


4 reviews

Requires iOS 10.0 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


52 reviews

K2 Feature Reviews

24 reviewers had the following to say about K2's features:

Lee Jane

K2 Cloud

2019-04-30

Our department has used K2 to transform from a manual tracking system to an efficient automated workflow tracking system.

Pros

Very flexible and customizable forms.

Cons

The documentation provided is detailed and long which is needed but wish there was a quick start guide of 1-2-3 so company IT and Azure Admins can get it up and running easy and quick.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Andrew Robson

K2

2019-04-29

Excellent

Pros

Ease of use. The design canvas makes it very easy to develop applications through the visualisation of the process.

Cons

The ability to export process data to excel.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Sandy Brain

A good value solution for a small charity.

2019-04-26

K2 is a good value solution that has enabled a small charity to develop systems streamlining some of our recording and reporting processes and procedures for staff.

Pros

The new workflow designer is excellent and much clearer than the old one.

Cons

Some of the documentation could do with updating as it is old and does not really explain some of the features very clearly. Moving data around between different forms, views and subviews can sometimes be a bit harder than it perhaps could be.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Insurance company, 201-500 employees)

K2 5 Review

2019-04-25

Pros

Best things were: - Speed of Delivery - Price - K2 Professional Services Team - Reliability of what was delivered

Cons

Problems were: - Some features that we would like are yet to be added - Out of the Box reports could be improved; but we integrated with another reporting product and built our own very easily

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Michael Fowler

K2 by SourceCode Review

2019-04-25

WE have created risk , incident , and maintenance systems and are devolving more business process's

Pros

The ability to customise forms and workflows system, is excellent with regard to 3rd party system integration

Cons

Steep learning curve at first , some error when developing forms and workflows

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Daniel Vicente

Good experience with K2

2019-04-26

Pros

Agility to create an application Connectivity with SAP Reporting using external tool (POWER BI)

Cons

Forms not so ergonomic. Too rigid regarding new internet screen

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Manjit Trehan

Excellent product

2019-05-09

Some users feel that they saved money on other software purchased and others feel that they have robust and fill featured automation

Pros

K2 is a powerful and feature-rich software for automation through workflows. Several schools and departments at IU use K2 for custom workflows.

Cons

Initially, some developers spent a lot of time figuring out the intricacies of the product, but after figuring out how to maximize results from these efforts, the developers have created some very complex workflows.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
David Zardoya Sanchez

Good value for money

2019-04-29

I have used K2 blackpearl and K2 five for 5 years on medium to great projects. It is one of the best values for money in the BPM market. It still has a margin for improvement in customization and deployment tasks. Its support team is simply awesome.

Pros

You can develop professional-grade workflow-based applications in days.

Cons

Smartforms are not the most beautiful user interface except you want to invest a lot of time, although is really fast to add functionality to a solution is hard to customize it.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Mark Den Heijer

Powerfull no code platform

2019-04-29

We have a team of 5 people developing a Enterprise solution with K2. We are satisfied with the possibilities K2 gives us and are very content with the level of support whenever required. The customer service is personal, quick and helpfull.

Pros

Also the workflow engine is very powerfull.

Cons

Also finding where rules are called is difficult, although there is a 3rd party solution for this available which is very helpfull.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Financial Services company, 201-500 employees)

Great Workflow Platform

2019-03-11

We have been K2 customers for almost 10 years now, and have been very pleased with the product. Moving to the Cloud offering has been an ideal transition for us.

Pros

The speed at which we can get workflows from design and testing in to production.

Cons

Debugging workflows and SmartForms could use more descriptive, or even custom, error messages.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Mrudul Sadanandan

Is this your Citizen BPM

2019-04-12

We are using K2 to automate business process to transform legacy paper process to digital

Pros

Good workflow mapping solution with easy drag and drop development feature

Cons

Legacy forms and take long to develop the total solution

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

5/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Investment Management company, 51-200 employees)

Why it's great?

2019-02-14

It 's great for workflow designer.

Pros

K2’s Low-Code Platform automates complex workflows easily.

Cons

I must use code in some deep complex design. Low speed performance when user has many task, low speed when searching.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Sam Updike

Robust, Flexible Development Platform

2019-02-13

K2 is a robust and flexible platform but there is a bit of a learning curve associated with the product. Much work has been done to improve this initial experience, especially in recent releases. The latest version of the product is a major step forward in this regard. Also, I have worked with several members of the K2 support staff. Most of the individuals I've encountered are very helpful and excellent at quickly identifying problems and solutions. Occasionally, I have had some lackluster experiences with support, but that is often due to an entry level technician not escalating an issue as quickly as I would like.

Pros

The system is excellent with regard to 3rd party system integration and puts the power to develop custom solutions in the hands of more people.

Cons

There is the occasional error when developing workflows/integrating them with Smartforms which do not show up until deployment.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Financial Services company, 10001+ employees)

It offers the perfect set of tools to automate any process

2019-05-01

Pros

K2 offered me the tools I needed to easily connect to my data where ever it is using various out-of-the-box brokers, I was able to create forms quickly and easily and the new workflow canvas is just very simple to use.

Cons

The strength of K2 resides mainly in the connectivity option it offers, smartobjects and workflows. The only thing the still needs a bit of improvements is SmartForms.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Government Administration company, 201-500 employees)

K2 experience 2 years on

2019-04-26

We jumped into the K2 world with both feet, and did not make irt easy for oursleves by having our first app as a significicantly complex app.

Pros

Low code approach > Productivity Number of integrations out of the box > Productivity K2 people and support received

Cons

lack of support for CI/CD inability to have more than one instance (version) of an app on one server performance can degrade quite quickly the standard UI

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Simon Beal

Best workflow software I have seen

2019-04-26

We have taken a number of traditional database applications and re-created them as workflow processes.

Pros

It's ability to connect to all our other business systems, such as SQL Server and Oracle, and create workflow processes quickly and easily.

Cons

We had a few teething issues with the installation and setup but these are to be expected when introducing a new system, but I have not found anything that I dislike.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Ian Reidel

K2 is Awesome!

2019-03-05

K2 is a flexible platform, easy to understand and develop on

Pros

Easy to you and you are able to develop workflows easily.

Cons

Smartform rules can be confusing at first

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Information Technology and Services company, 10001+ employees)

K2 for Developers

2019-04-16

K2 is an awesome tool and great skill to have. As more companies adapt low code solutions they will definitely be the front runner for such solutions .

Pros

K2 Smartforms and blackpearl was an easy transition from an C# SQL .net developer background to their latest Technologies.

Cons

The installation is quite a mammoth task , and , low code can be cumbersome to first expose the API and then consume with Swagger etc.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Saravudh Jenpattankul

K2 : User Friendly Program

2019-02-14

Pros

And the program made by K2 uses very little time to develop.

Cons

I use K2 version 4.6.10, the time used to deploy is long.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Bill Irvine

K2 is THE clear choice for a workflow product

2019-05-01

I am not connected in any way to K2 .. I just use their toolset. I have been a contractor for a number of years using the K2 toolset and have had to contact K2 on behalf of many customers, to resolve issues etc. The K2 technical and business support is excellent. Whether it is a business or a technical question that you have, K2 respond quickly and effectively.

Pros

As a workflow tool, i cant ee anything else in the market that compares.

Cons

I would like to see a community version of the product launched, that allows anyone to use the product for free for educational and small businesses. Bring more people into the K2 world, its good software, make it more available.

Rating breakdown

Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Kevin Simpson

Powerful and versatile workflow automation

2019-04-26

Automation of cumbersome, manual, paper-laided processes using K2 workflow functionality to remove delays, waste, duplication, improving efficiency and quality across our processes.

Pros

Almost anything is possible with K2. It simplifies core dev tasks so that once you get the hang of it applications can be created rapidly.

Cons

It takes a while to learn how to get the best out of it - but that's true of everything!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Kyle Domsohn

K2 Review

2019-04-30

We were able to take a messy process and organize it in K2. Business users have seen an increase in this processes's efficiency and tractability.

Pros

The powerful functionality that allows almost any use case to be complete.

Cons

Due to its high functionality, there is a learning curve on K2 where you have to spent more time learning how to use it in the beginning.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Transportation/Trucking/Railroad company, 51-200 employees)

K2 Review

2019-04-29

The company is very accommodating and easy to deal with.

Pros

Not a user of the system, however end users have stated its ease of use.

Cons

Not a user of the system, however users haven't expressed any negatives in using the software.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Occasionally

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Tarek Ghazali

My Review

2019-05-05

Pros

The tool is very easy for customization and to automate a business process

Cons

To have more control on Arabic language and right to left direction

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more