Medfiles.OHS Pricing, Features, Reviews & Comparison of Alternatives


Occupational health & safety management software

5.0/5 (3 reviews)

Medfiles.OHS overview

What is Medfiles.OHS?

Medfiles.OHS is a modular, cloud-based occupational health and safety management software which offers comprehensive data management for businesses of all sizes. The system can be used to automatically identify which incidents are recordable by OSHA standards, manage Workers’ Comp cases, track internal and external training, manage medical surveillance and drug screening programs, and more.

The safety management module can be used to document meetings, observations, job assessments, and other safety activities. Dynamic forms enable the gathering of information and guide routine safety checks with safety-based questions. The FMLA module tracks all FMLA case-related activities and documents incidents at case level, allowing users to track spent and remaining time off and review incidents. Medfiles’ OSHA module tracks work-related incidents and automatically determines which incidents are recordable by OSHA’s standards by comparing injury types and treatments with OSHA criteria. Restricted and lost days are tracked, enabling benchmarking of performance against previous years.

The Workers’ Comp Case Management module tracks all employees on restricted or lost time, and action plans, treatment plans, open and closed cases, case milestones, medical appointments, indemnity costs, and medical expense reserves. Documentation, including doctors notes and emails, can be added to case notes, and summaries of all case incidents can be generated instantly. Training can be recorded in the Training module, whether internal or external, and personnel certifications and demographics can also be tracked. The Reporting module can create reports from information in any other module, such as individual activity, supervision, trending, schedules, training, safety, and more. Users can create a variety of report types, including OSHA 300, 300-A, and 301 incident reports, incident summaries, and First Reports of Injury by state.


Starting from
Pricing options
Free trial
Value for money
View Pricing Plans


Business size



United States, Canada

Supported languages

Medfiles.OHS screenshot: Users can manage tasks, appointments, files, and moreMedfiles OHS: Software For Use in Worksite ClinicsMedfiles.OHS screenshot: Tasks can be added, set due dates, assigned to users, and made private or publicMedfiles.OHS screenshot: Initiatives can be set up and managed

Medfiles.OHS user reviews


Very good
Value for money
Ease of use
Customer support

Medfiles Review

Used monthly for 6-12 months
Reviewed 2019-02-01
Review Source: Capterra

Medfiles has only make my work easier. I would recommend it to business partners and friends.

The software was supremely intuitive and easy to navigate. I also like how accessible help is if you need any.

I have no issues to report on the software.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 9/10

Minimize review

Jake Underwood

Great and Easy software to use.

Used weekly for 2+ years
Reviewed 2019-07-08
Review Source: Capterra

Nothing but success with this software. It has helped my worksite tremendously

- Reporting is robust and very convenient - Easy to upload excel docs - User friendly - Customer service and response time - Training prior to going live - Great people with a great software - OSHA reporting - Easy to keep track of workplace accidents

Not much I can think of. One of the best software's I've used

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 10/10

Minimize review

Clara Haneberg

Great customer service. Medfiles has made my life easier. Have recommended and will continue to.

Used weekly for less than 6 months
Reviewed 2018-05-03
Review Source: Capterra

MedFiles is very user-friendly. The customized reporting is impressive. The software saves me a lot of time.

Like all new programs, it took me a minute to get use to it. But, it's very intuitive and once you've got it, you've got it.

Rating breakdown

Value for money
Ease of use
Customer support

Minimize review

Medfiles.OHS pricing

Starting from
Pricing options
Free trial
View Pricing Plans

Group (1-200 employees, 1-4 users): $500/month
Professional (201-500 employees, 5-6 users): $750/month
Corporate (501-1000 employees, 7-8 users): $1000/month
Enterprise (1000+ employees, 9+ users): from $1500/month

Medfiles.OHS features

Compliance Management
Customizable Reporting
Document Management
Document Storage
Reporting & Statistics

API (765 other apps)
Activity Dashboard (689 other apps)
Activity Tracking (365 other apps)
Audit Trail (369 other apps)
Auditing (402 other apps)
Automatic Notifications (564 other apps)
Billing & Invoicing (340 other apps)
Data Import/Export (429 other apps)
Inventory Management (512 other apps)
Inventory Tracking (382 other apps)
Monitoring (350 other apps)
Real Time Data (375 other apps)
Real Time Reporting (331 other apps)
Third Party Integration (526 other apps)
Workflow Management (490 other apps)

Videos and tutorials

Additional information for Medfiles.OHS

Key features of Medfiles.OHS

  • Audit management
  • OSHA recordkeeping
  • Injury reporting
  • Environmental risk assessment
  • Environmental management
  • Occupational health management
  • Injury type & location identification
  • Ad hoc log printing
  • Follow-up tracking
  • Training class tracking
  • Drug screening
  • Medical surveillance
  • Job assessments
  • Performance benchmarking
  • Certifications tracking
  • Compliance management
  • Dynamic forms
  • Standard & custom reports
  • Document scanning & storage
  • Safety meeting documentation
  • Safety observation recording
  • Medical referral tracking
  • Safety risk assessment
  • Industrial safety management
  • 300-A Summary generation
  • Work-related incident tracking
  • Training management
  • Case milestone tracking
  • Custom safety-based questions
  • Personnel demographics tracking
  • Workers’ Comp case management
  • Spent & remaining time off tracking
  • Individual/aggregate reports, charts & graphs
  • Case incident summaries
  • Lost & restricted time tracking
  • OSHA management
  • FMLA tracking
View All Features


Medfiles.OHS automatically detects whether an incident should be recorded by measuring the injury type and treatment with OSHA’s recording criteria, and users can generate reports, including OSHA 310 incident reports, from the information captured.

Safety-related meetings, observations, job assessments, and activities can be documented, with dynamic forms for information gathering and routine safety checks.

Workers’ Comp cases can be managed, with tracking of open and closed cases, employees on restricted and lost time, action plans, treatment plans, case milestones, indemnity costs, and monetary reserves for medical expenses, and users can add emails, doctors’ notes, and other documents into case notes.

The training module enables the tracking of all internal and external training classes, sessions, courses, and OSHA programs, including attendance, personnel demographics, and certifications.

Users can manage their drug screening and medical surveillance programs, such as hearing, respiratory, lead, and laser, with the ability to schedule and track testing, connect with audiometers to directly record screening values, and generate individual and aggregate charts, graphs, and reports.