Metatask Pricing, Features, Reviews & Comparison of Alternatives

Metatask

Workflow & business process organization and control

4.76/5 (25 reviews)

Metatask overview

What is Metatask?

Metatask is a business workflow and process organization solution ideal for teams conducting recurring internal processes such as approvals, on-boarding, and reviews. With features including workflow templates, internal process sharing, control process management, task management, custom forms, chat functionality, and zapier integration, Metatask provides the tools to help businesses create and organize their internal processes, for consistency across the brand.

In order to help businesses and teams perform the same tasks consistently, Metatask provides the tools to create and define templates for business processes which can be assigned to specific teams and shared across the entire company. Users can start processes for common tasks such as onboarding, vacation requests, and more, and can see the progress of all ongoing or completed processes being carried out by other team members. Overdue tasks or processes can be identified by color coded progress bars and red alerts outlining imminent or past due dates.

Tasks can be delegated to the relevant team members when a process is created, and due dates can be set automatically based on pre-set parameters and trigger rules. Users can comment on tasks using the chat tool so that all conversation, files, and updates are attached to that particular chat. With the form functionality, users can extract important data from chat comments, emails, and attachments, and control who, when, and how users provide process information.
metatask.io

Pricing

Starting from
$6/month
Pricing options
Subscription
Free trial
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Canada, Australia, China, Japan and 3 other markets, Germany, Brazil, Mexico

Supported languages

English
Metatask screenshotMetatask -  Simple Workflow Tool for Business.Metatask screenshotMetatask screenshot: Task assignee has all information needed to work on a task in a single place. It has detailed instruction on what needs to be done. Data form has all required information. Real-time chat keeps all discussions related to tasks right where you work on them.Metatask screenshot: Easily view all your tasks in one place. You Inbox is updated in a real-time and organised by a tasks' due date or a related process.Metatask screenshot: View the progress and due dates of tasks and processes from the process listMetatask screenshot: Access Metatask from mobile devices for on-the-go workflow managementMetatask screenshotMetatask screenshot: The Metatask template gallery provides a directory of common processesMetatask screenshotMetatask screenshotMetatask screenshotMetatask screenshotMetatask screenshotMetatask screenshotMetatask screenshot: Create tasks to be assigned to specific users with set due datesMetatask screenshot: Get valuable statistics for all processes, review form data and monitor your team performance for given period of time with our advanced reports.Metatask screenshot: Use table sections inside form to create invoices, POs, expenses reports, time-sheets and any other process where you need to collect information in a table-like form.

Metatask user reviews

Value for money
Features
Ease of use
Customer support
  4.8
  4.4
  4.7
  5.0
Kunal Thakur

One of the best task management tools I've used personally.

Used daily for less than 6 months
Reviewed 2017-11-08
Review Source: Capterra

Pros
The minimalism of the UI makes it so much nicer to look at. Ease of access and use is also pretty awesome.

Cons
By default, it sends way too many notifications via email. Easily fixed in settings though, so not a huge problem.

Response from Metatask


Thanks a lot for your feedback!
We are very happy that you liked our product. In regards to email notifications - we going to adjust our default settings to send less of these to new users.
Thanks for a suggestion.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Seray Öztürk

Customizable templates are great starting point

Used daily for 6-12 months
Reviewed 2021-01-02
Review Source: Capterra

Metatask is quite comprehensive project management platform with its highly customizable project management templates which we could configurate according to our own project management requirements.

Pros
Metatask has great project management starting templates that accelerated the process of creating our own project managmement platform according to our own internal project management requirements. Metatask's tecnical support team is highly interactive during the setup process and they actively play role in customization process.

Cons
That would be extremely beneficial if there were mobile apps for ios and Android devices with real time push notifications so that for any progress of their choise the users could receive push notifications from their mobile devices.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Anonymous

To simple

Used daily for less than 6 months
Reviewed 2017-11-10
Review Source: Capterra

This is neutral for me. I think it is good option for non complicated tasks in teams. It is very bad for tasks which containes very complicated tascs conneced with many files.

Pros
Nice, clear and brigt look. Very useful group chat in one task. Very useful option is also that this is connected with date and hour of modification.

Cons
Lack of possibility to add files connected with task to share them with others - it would be very useful.

Response from Metatask


Hello there! Sorry to hear you were not able to configure your process to share files the way you wanted. Metatask have multiple options for collecting and sharing files and documents between process or task participants (file attachments in task comments, file attachments in data form). We would be happy to help you configuring your workflow the right way for sharing files - please just contact us in support chat within Metatask app.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 5/10

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Michael Pail

If you need to get employees to consistently follow ANY process, check out Metatask

Used daily for less than 6 months
Reviewed 2020-01-23
Review Source: Capterra

The support level is almost super human. They respond with answers and solutions very quickly and are always open to customer feedback and feature requests. We mainly use the software to make sure that our Operations people follow a consistent process. It also allows them to suggest improvements and then see exactly where their suggestion goes and they can feedback at the end of the review process. It connects them with the business more closely and they feel they are being listened to. We have only deployed this about 45 days ago, but I can only see us adding more and more processes. We don't include our sales staff in Metatask at the moment, but we take on the added expense because of how well it works and how much time it saves and how many mistakes it prevents. This may not be an exact fit for your needs, but it is easily worth the time to go through a trial and figure that out. For us it was near perfect. Highly recommended; one of the best improvements we've made to workflow in 13 years of being in business.

Pros
Very straightforward to set up "Templates" for processes. Very easy to set up users and groups (allowing processes to be quickly updated when staff changes). Actually creating processes takes some time, but mainly because of how much automation can be built into the system. The pricing is very straightforward and very fair for the features provided.

Cons
The website interface is great and very well executed, however, I wish there was a mobile app, just so that I could set up notifications on the tablets we have distributed to our manufacturing staff. There is not currently the ability to display some fields while hiding others based on a previous answer within the same task step, but I believe this is a feature that is being worked, and it is pretty easy to get around.

Response from Metatask


Thanks for a great feedback! Conditional form fields are already planned among some other great features for this year!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Anonymous

Using Metatask for about a year to manage all our admin processes.

Used daily for 1-2 years
Reviewed 2017-11-28
Review Source: Capterra

I can take my iPhone and quickly check the status of all things going on, at a glance. This gives me a great peace of mind. Employees now have a good understanding what and when needs to be done, they see every step and who is responsible. We are saving tons of time without syncing-up in emails as before.

Pros
I was looking for a way to systematize our HR and IT-related processes like onboarding people, terminations, leave requests, clients setup etc. Metatask has light and clean user interface and it was easy to setup all my workflows; inside the app they look like a list of steps that needs to be done. Setting due dates: I like the flexibility to use business or calendar days and to have customized holidays schedule. Available tasks inbox: I like to assign tasks to departments instead of specific employees, we have more than one person who can handle HR and IT related tasks and this was very handy. Chat tool: I like that comments when added appear instantly, like in Slack or Skype, we use it for a quick chat about tasks. Zapier: using it to send emails from a process and save documents to G-drive. Forms: I like how forms are used to collect and transfer data from task to task.

Cons
After a year of using we feel a need for more advanced features: conditions to exclude or include some tasks, some way to have request/approval workflows. Definitely, needs at least some reports and export to CSV or Excel.

Response from Metatask


Thanks for a great feedback!
A lot had changed since 2017 - all features you've mentioned in "Cons" are already available to all our users! Even on our basic plan you can use advanced features like Reports, Conditions, Nested tasks and many more!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Metatask pricing

Starting from
$6/month
Pricing options
Subscription
Free trial
View Pricing Plans

$6/member/month with unlimited processes, templates and a custom domain.

Metatask features

API
Audit Trail
Automatic Notifications
Compliance Management
Customizable Reporting
Data Import/Export
Monitoring
Real Time Data
Real Time Reporting
Reporting & Statistics
Third Party Integration
Workflow Management

Activity Dashboard (696 other apps)
Activity Tracking (368 other apps)
Auditing (404 other apps)
Billing & Invoicing (342 other apps)
Document Management (409 other apps)
Document Storage (356 other apps)
Inventory Management (518 other apps)
Inventory Tracking (384 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for Metatask

Key features of Metatask

  • Assignment management
  • Business process control
  • Chat
  • Collaboration
  • Collaboration tools
  • Commenting
  • Configurable workflow
  • Customizable templates
  • Deadlines
  • Forms management
  • Process management
  • Process mapping
  • Process modeling & design
  • Progress tracking
  • Recurring tasks
  • Task management
  • Task tracking
  • Template management
  • To-Do list
  • Workflow management
  • Zapier,MS Flow integration
View All Features

Benefits

Zapier integration allows users to connect with over 500 other applications including CRMs, scheduling tools, email applications, Google Drive, and more.

Discuss processes, attach relating documents, update team members in real time, and more using Metatask’s instant chat feature which keeps all conversation relating to tasks in one place.

Create process templates for a variety of processes including onboarding, purchase orders, conducting reviews, requesting vacations, marketing campaigns, expense approval, and more.

Create to-do lists for each process using task management tools. Once a process is created, tasks are automatically created and assigned to the relevant team members with pre-assigned due dates.

Processes can be configured to suit business needs with features including ordered tasks which generate due dates for tasks based on the time that the previous task was completed. Users can also configure notifications to be sent when specific actions occur.