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OnBase vs Quickbooks Online Comparison

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Overview

Automate & integrate the management and control of documents, business processes & records using one application

Category Leaders

QuickBooks Online is a complete small business accounting solution which allows users to manage all their financial data...

  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials
  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials

Video & Screenshots

No videos yet

Pricing

Starting from

25000

  • Free trial available
  • Credit cardless trial
  • Free account
  • Subscription based

Starting from

ic-pricetag

No pricing info

  • Free trial available
  • Credit cardless trial
  • Free account
  • Subscription based

User reviews

4.3

65

5

4

3

2

1

34

22

7

0

2

  • Value for money
  • Ease of use
  • Features
  • Customer support
98%
would recommend this app

4.3

5.4K

5

4

3

2

1

2.9K

1.6K

527

145

147

  • Value for money
  • Ease of use
  • Features
  • Customer support
92%
would recommend this app

Pros

The best of similar document management products. Amazing support and gave us the flexibility for storing and searching of documents that we required.
First of all its a straight forward set up which is very easy to use and i personally happy with its UI. We can back up all the transactions and invoice generated or sale-purchase orders.
Like how you can store all your files and documents in one spot with ease. Easy to retrieve information and documents.

Pros

Fields to fill and perfectly links the data from one end like ap and AR to the bank reconciliation. Great reports on transactions for the month or period if interest.
We love that it helps us streamline efforts, is easy to use, and is easy to train others on. QuickBooks Online has definitely been one of the best technology pieces of our administration.
This software has a lot of great features, the best of them all is the ability to import data from.

Cons

I guess if I had to say anything negative it is that I have not had formal training in using OnBase and could learn more about its newer features (so user error or lack of learning more on my part).
What I don't like about the software is that it is hard to navigate. Getting from different screens can have you lost and unsure of how to get back to your original location.
The only issue I have with OnBase is a minor annoyance.

Cons

Horrible experience with poor customer support, poor documentation, false advertising, high fees, long payment delay. Bad platform for hourly billing.
The problem is that doing your own taxes online becomes risky the more you have to account for.
Other than tracking my expenditures, the whole system is a pain. Error messages constantly received because "there's a message from your bank" bla bla bla.
  • Vendor responds to reviews
  • Last review10 days ago
  • Vendor responds to reviews
  • Last review5 days ago

Key features

  • Total features43
  • "What If" Scenarios
  • 1099 Preparation
  • 401(k) Tracking
  • ACH Payment Processing
  • API
  • Access Controls/Permissions
  • Account Reconciliation
  • Accounting
  • Accounts Payable
  • Accounts Receivable
  • Accrual Accounting
  • Activity Dashboard
  • Activity Tracking
  • Ad hoc Reporting
  • Address Validation
  • Aging Tracking
  • Approval Process Control
  • Archiving & Retention
  • Asset Accounting
  • Asset Lifecycle Management
  • Asset Tracking
  • Attendance Management
  • Automatic Backup
  • Automatic Billing
  • Bank Reconciliation
  • Batch Processing
  • Benefits Management
  • Billable Items Tracking
  • Billing & Invoicing
  • Billing Portal
  • Budgeting/Forecasting
  • Business Process Automation
  • Calendar Management
  • Cash Flow Management
  • Cash Management
  • Categorization/Grouping
  • Chart of accounts
  • Check Printing
  • Check Processing
  • Check Writing
  • Collaboration Tools
  • Commission Management
  • Compliance Management
  • Compliance Tracking
  • Consolidation/Roll-Up
  • Consumer Use Tax
  • Contact Database
  • Contingency Billing
  • Contract/License Management
  • Core Accounting
  • Cost Estimating
  • Credit Card Management
  • Credit Card Processing
  • Cross Ledger Posting
  • Customer Statements
  • Customizable Branding
  • Customizable Dashboard
  • Customizable Fields
  • Customizable Forms
  • Customizable Invoices
  • Customizable Reports
  • Customizable Templates
  • Data Aggregation and Publishing
  • Data Extraction
  • Data Import/Export
  • Deployment Management
  • Direct Deposit
  • Discount Management
  • Document Check-in / Check-out
  • Document Classification
  • Document Management
  • Document Storage
  • Document Templates
  • Donation Management
  • Donation Tracking
  • Donor Management
  • Drag & Drop
  • Dunning Management
  • Duplicate Payment Alert
  • Electronic Funds Transfer
  • Electronic Payments
  • Electronic Signature
  • Email Management
  • Estimating
  • Exemption Management
  • Expense Claims
  • Expense Management
  • Expense Tracking
  • Fee Calculation & Posting
  • File Recovery
  • File Sharing
  • Financial Aid Management
  • Financial Management
  • Financial Reporting
  • Fixed Asset Management
  • For AEC Industry
  • For Nonprofits
  • For Real Estate
  • For Religious Organizations
  • For Small Businesses
  • Forecasting
  • Forms Management
  • Fraud Detection
  • Full Text Search
  • Fund Accounting
  • Fund Management
  • General Ledger
  • Grant Management
  • Graphical Workflow Editor
  • HIPAA Compliant
  • Higher Education
  • Hourly Billing
  • Income & Balance Sheet
  • Indexing
  • Integrations Management
  • Inventory Management
  • Inventory Tracking
  • Invoice Creation
  • Invoice History
  • Invoice Management
  • Invoice Processing
  • Job Costing
  • K-12
  • Metadata Extraction
  • Mobile Access
  • Mobile App
  • Mobile Capture
  • Mobile Payments
  • Mobile Receipt Upload
  • Multi-Company
  • Multi-Country
  • Multi-Currency
  • Multi-Department/Project
  • Multi-Period Recurring Billing
  • Multi-State
  • Nonprofits
  • Offline Access
  • Online Invoicing
  • Online Payments
  • Optical Character Recognition
  • Overpayment Processing
  • PCI Compliance
  • PO Reconciliation
  • Partial Payments
  • Partnership Accounting
  • Payment Collection
  • Payment Processing
  • Payroll Management
  • Payroll Outsourcing
  • Payroll Reporting
  • Profit/Loss Statement
  • Progress Reports
  • Project Accounting
  • Project Billing
  • Purchase Order Management
  • Purchasing & Receiving
  • Quotes/Estimates
  • Real Time Data
  • Real Time Reporting
  • Real-time Updates
  • Receipt Management
  • Receivables Ledger
  • Recurring Invoicing
  • Recurring Payments
  • Recurring/Subscription Billing
  • Reimbursement Management
  • Remote Access/Control
  • Reporting & Statistics
  • Reporting/Analytics
  • Revenue Recognition
  • Revision History
  • Risk Management
  • SSL Security
  • Sales Tax Management
  • Search/Filter
  • Self Service Portal
  • Self-Service Reporting
  • Spend Management
  • Strategic Planning
  • Task Management
  • Tax Compliance
  • Tax Filing
  • Tax Management
  • Taxability Verification
  • Third Party Integrations
  • Time & Expense Tracking
  • Time Tracking
  • Transaction Tracking
  • Trust Accounting
  • User Management
  • Vacation/Leave Tracking
  • Value Added Tax (VAT)
  • Vendor Management
  • Version Control
  • Visual Modeling
  • W-2 Preparation
  • Wage Garnishment
  • Workflow Configuration
  • Workflow Management
  • Total features164
  • "What If" Scenarios
  • 1099 Preparation
  • 401(k) Tracking
  • ACH Payment Processing
  • API
  • Access Controls/Permissions
  • Account Reconciliation
  • Accounting
  • Accounts Payable
  • Accounts Receivable
  • Accrual Accounting
  • Activity Dashboard
  • Activity Tracking
  • Ad hoc Reporting
  • Address Validation
  • Aging Tracking
  • Approval Process Control
  • Archiving & Retention
  • Asset Accounting
  • Asset Lifecycle Management
  • Asset Tracking
  • Attendance Management
  • Automatic Backup
  • Automatic Billing
  • Bank Reconciliation
  • Batch Processing
  • Benefits Management
  • Billable Items Tracking
  • Billing & Invoicing
  • Billing Portal
  • Budgeting/Forecasting
  • Business Process Automation
  • Calendar Management
  • Cash Flow Management
  • Cash Management
  • Categorization/Grouping
  • Chart of accounts
  • Check Printing
  • Check Processing
  • Check Writing
  • Collaboration Tools
  • Commission Management
  • Compliance Management
  • Compliance Tracking
  • Consolidation/Roll-Up
  • Consumer Use Tax
  • Contact Database
  • Contingency Billing
  • Contract/License Management
  • Core Accounting
  • Cost Estimating
  • Credit Card Management
  • Credit Card Processing
  • Cross Ledger Posting
  • Customer Statements
  • Customizable Branding
  • Customizable Dashboard
  • Customizable Fields
  • Customizable Forms
  • Customizable Invoices
  • Customizable Reports
  • Customizable Templates
  • Data Aggregation and Publishing
  • Data Extraction
  • Data Import/Export
  • Deployment Management
  • Direct Deposit
  • Discount Management
  • Document Check-in / Check-out
  • Document Classification
  • Document Management
  • Document Storage
  • Document Templates
  • Donation Management
  • Donation Tracking
  • Donor Management
  • Drag & Drop
  • Dunning Management
  • Duplicate Payment Alert
  • Electronic Funds Transfer
  • Electronic Payments
  • Electronic Signature
  • Email Management
  • Estimating
  • Exemption Management
  • Expense Claims
  • Expense Management
  • Expense Tracking
  • Fee Calculation & Posting
  • File Recovery
  • File Sharing
  • Financial Aid Management
  • Financial Management
  • Financial Reporting
  • Fixed Asset Management
  • For AEC Industry
  • For Nonprofits
  • For Real Estate
  • For Religious Organizations
  • For Small Businesses
  • Forecasting
  • Forms Management
  • Fraud Detection
  • Full Text Search
  • Fund Accounting
  • Fund Management
  • General Ledger
  • Grant Management
  • Graphical Workflow Editor
  • HIPAA Compliant
  • Higher Education
  • Hourly Billing
  • Income & Balance Sheet
  • Indexing
  • Integrations Management
  • Inventory Management
  • Inventory Tracking
  • Invoice Creation
  • Invoice History
  • Invoice Management
  • Invoice Processing
  • Job Costing
  • K-12
  • Metadata Extraction
  • Mobile Access
  • Mobile App
  • Mobile Capture
  • Mobile Payments
  • Mobile Receipt Upload
  • Multi-Company
  • Multi-Country
  • Multi-Currency
  • Multi-Department/Project
  • Multi-Period Recurring Billing
  • Multi-State
  • Nonprofits
  • Offline Access
  • Online Invoicing
  • Online Payments
  • Optical Character Recognition
  • Overpayment Processing
  • PCI Compliance
  • PO Reconciliation
  • Partial Payments
  • Partnership Accounting
  • Payment Collection
  • Payment Processing
  • Payroll Management
  • Payroll Outsourcing
  • Payroll Reporting
  • Profit/Loss Statement
  • Progress Reports
  • Project Accounting
  • Project Billing
  • Purchase Order Management
  • Purchasing & Receiving
  • Quotes/Estimates
  • Real Time Data
  • Real Time Reporting
  • Real-time Updates
  • Receipt Management
  • Receivables Ledger
  • Recurring Invoicing
  • Recurring Payments
  • Recurring/Subscription Billing
  • Reimbursement Management
  • Remote Access/Control
  • Reporting & Statistics
  • Reporting/Analytics
  • Revenue Recognition
  • Revision History
  • Risk Management
  • SSL Security
  • Sales Tax Management
  • Search/Filter
  • Self Service Portal
  • Self-Service Reporting
  • Spend Management
  • Strategic Planning
  • Task Management
  • Tax Compliance
  • Tax Filing
  • Tax Management
  • Taxability Verification
  • Third Party Integrations
  • Time & Expense Tracking
  • Time Tracking
  • Transaction Tracking
  • Trust Accounting
  • User Management
  • Vacation/Leave Tracking
  • Value Added Tax (VAT)
  • Vendor Management
  • Version Control
  • Visual Modeling
  • W-2 Preparation
  • Wage Garnishment
  • Workflow Configuration
  • Workflow Management

Integrations

  • Total integrations7
  • Adobe Commerce
  • Dropbox Business
  • Google Calendar
  • Google Drive
  • Mailchimp
  • Microsoft 365
  • Microsoft Excel
  • Microsoft Outlook
  • NetSuite
  • PayPal
  • QuickBooks Online Advanced
  • Quickbooks Online
  • SAP Business One
  • Salesforce Sales Cloud
  • Shopify
  • Slack
  • Stripe
  • WooCommerce
  • Xero
  • Zapier
  • Total integrations929
  • Adobe Commerce
  • Dropbox Business
  • Google Calendar
  • Google Drive
  • Mailchimp
  • Microsoft 365
  • Microsoft Excel
  • Microsoft Outlook
  • NetSuite
  • PayPal
  • QuickBooks Online Advanced
  • Quickbooks Online
  • SAP Business One
  • Salesforce Sales Cloud
  • Shopify
  • Slack
  • Stripe
  • WooCommerce
  • Xero
  • Zapier