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OnBase vs Quickbooks Online Comparison

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Overview

Category Leaders

Automate & integrate the management and control of documents, business processes & records using one application

Category Leaders

QuickBooks Online is a complete small business accounting solution which allows users to manage all their financial data...

  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials
  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials

Video & Screenshots

Pricing

Starting from
$

25000

  • Free trial available
  • No credit card required
  • Free account
  • Subscription based
Starting from

No info

  • Free trial available
  • No credit card required
  • Free account
  • Subscription based

User reviews

4.3

5

4

3

2

1

30

20

7

0

2

  • Value for money
  • Ease of use
  • Features
  • Customer support
98%
would recommend this app

5

4

3

2

1

2,337

1,429

468

132

123

  • Value for money
  • Ease of use
  • Features
  • Customer support
92%
would recommend this app

Pros

The best of similar document management products. Amazing support and gave us the flexibility for storing and searching of documents that we required.

AR

Anonymous Reviewer

First of all its a straight forward set up which is very easy to use and i personally happy with its UI. We can back up all the transactions and invoice generated or sale-purchase orders.

AR

Anonymous Reviewer

Like how you can store all your files and documents in one spot with ease. Easy to retrieve information and documents.

AR

Anonymous Reviewer

Pros

Fields to fill and perfectly links the data from one end like ap and AR to the bank reconciliation. Great reports on transactions for the month or period if interest.

CE

CELESTINE E.

The ease of integration with our financial institution was outstanding. The amount of time that will be saved on preparing taxes documents is such a blessing.

JS

Jennifer S.

This software has a lot of great features, the best of them all is the ability to import data from.

Jonathan Z.

Cons

What I don't like about the software is that it is hard to navigate. Getting from different screens can have you lost and unsure of how to get back to your original location.

RT

Rosalyn T.

I guess if I had to say anything negative it is that I have not had formal training in using OnBase and could learn more about its newer features (so user error or lack of learning more on my part).

LM

Lee M.

The only issue I have with OnBase is a minor annoyance.

Stephen B.

Cons

The problem is that doing your own taxes online becomes risky the more you have to account for.

AR

Anonymous Reviewer

Horrible experience with poor customer support, poor documentation, false advertising, high fees, long payment delay. Bad platform for hourly billing.

AR

Anonymous Reviewer

Other than tracking my expenditures, the whole system is a pain. Error messages constantly received because "there's a message from your bank" bla bla bla.

TM

Tootsie Marie S.

  • Vendor responds to reviews
  • Last review5 months ago
  • Vendor responds to reviews
  • Last review4 days ago

Key features

  • Total features50
  • "What If" Scenarios
  • 1099 Preparation
  • 401(k) Tracking
  • ACH Payment Processing
  • API
  • Access Controls/Permissions
  • Account Reconciliation
  • Accounting
  • Accounts Payable
  • Accounts Receivable
  • Accrual Accounting
  • Activity Dashboard
  • Activity Tracking
  • Ad hoc Reporting
  • Address Validation
  • Aging Tracking
  • Alumni Management
  • Approval Process Control
  • Archiving & Retention
  • Asset Accounting
  • Asset Lifecycle Management
  • Asset Tracking
  • Attendance Management
  • Audit Trail
  • Automatic Backup
  • Automatic Billing
  • Bank Reconciliation
  • Batch Processing
  • Benefits Management
  • Billable Items Tracking
  • Billing & Invoicing
  • Billing Portal
  • Budgeting/Forecasting
  • Business Process Automation
  • Calendar Management
  • Cash Flow Management
  • Cash Management
  • Categorization/Grouping
  • Chart of accounts
  • Charting
  • Check Printing
  • Check Processing
  • Check Writing
  • Class Loading
  • Collaboration Tools
  • Collections Management
  • Compliance Management
  • Compliance Tracking
  • Consolidation/Roll-Up
  • Consumer Use Tax
  • Contact Database
  • Contingency Billing
  • Contract/License Management
  • Credit Card Management
  • Credit Card Processing
  • Cross Ledger Posting
  • Customer Statements
  • Customizable Branding
  • Customizable Dashboard
  • Customizable Fields
  • Customizable Forms
  • Customizable Invoices
  • Customizable Reports
  • Customizable Templates
  • Data Aggregation and Publishing
  • Data Extraction
  • Data Import/Export
  • Deadline Management
  • Deployment Management
  • Direct Deposit
  • Discount Management
  • Document Check-in / Check-out
  • Document Classification
  • Document Management
  • Document Storage
  • Document Templates
  • Donation Management
  • Donation Tracking
  • Donor Management
  • Drag & Drop
  • Dunning Management
  • Duplicate Payment Alert
  • Electronic Funds Transfer
  • Electronic Payments
  • Electronic Signature
  • Email Management
  • Estimating
  • Exemption Management
  • Expense Claims
  • Expense Management
  • Expense Tracking
  • Fee Calculation & Posting
  • File Recovery
  • File Sharing
  • Financial Aid Management
  • Financial Reporting
  • Fixed Asset Management
  • For Private Schools
  • For Special Education
  • Forecasting
  • Forms Management
  • Fraud Detection
  • Full Text Search
  • Fund Accounting
  • General Ledger
  • Grade Management
  • Grant Management
  • Graphical Workflow Editor
  • HIPAA Compliant
  • Higher Education
  • Hourly Billing
  • Income & Balance Sheet
  • Indexing
  • Integrations Management
  • Inventory Management
  • Inventory Tracking
  • Invoice Creation
  • Invoice History
  • Invoice Management
  • Invoice Processing
  • Job Costing
  • K-12
  • Medical History Records
  • Metadata Extraction
  • Mobile Access
  • Mobile Capture
  • Mobile Payments
  • Mobile Receipt Upload
  • Multi-Company
  • Multi-Country
  • Multi-Currency
  • Multi-Department/Project
  • Multi-Period Recurring Billing
  • Multi-State
  • Nonprofits
  • Offline Access
  • Online Invoicing
  • Online Payments
  • Optical Character Recognition
  • Overpayment Processing
  • PCI Compliance
  • PO Reconciliation
  • Partial Payments
  • Partnership Accounting
  • Patient Management
  • Patient Records Management
  • Payment Processing
  • Payroll Management
  • Payroll Outsourcing
  • Payroll Reporting
  • Profit/Loss Statement
  • Project Accounting
  • Project Billing
  • Purchase Order Management
  • Purchasing & Receiving
  • Quotes/Estimates
  • Real Time Data
  • Real Time Reporting
  • Real-time Updates
  • Receipt Management
  • Receivables Ledger
  • Recurring Invoicing
  • Recurring Payments
  • Recurring/Subscription Billing
  • Reimbursement Management
  • Reporting/Analytics
  • Revenue Recognition
  • Revision History
  • Risk Management
  • SSL Security
  • Sales Tax Management
  • Search/Filter
  • Self Service Portal
  • Self-Service Reporting
  • Spend Management
  • Strategic Planning
  • Student Information/Records
  • Task Management
  • Tax Calculation
  • Tax Compliance
  • Tax Filing
  • Tax Management
  • Taxability Verification
  • Third Party Integrations
  • Time & Expense Tracking
  • Time Tracking
  • Transaction Tracking
  • User Management
  • Vacation/Leave Tracking
  • Value Added Tax (VAT)
  • Vendor Management
  • Version Control
  • Visual Modeling
  • W-2 Preparation
  • Wage Garnishment
  • Workflow Configuration
  • Workflow Management
  • eCommerce Management
  • Total features159
  • "What If" Scenarios
  • 1099 Preparation
  • 401(k) Tracking
  • ACH Payment Processing
  • API
  • Access Controls/Permissions
  • Account Reconciliation
  • Accounting
  • Accounts Payable
  • Accounts Receivable
  • Accrual Accounting
  • Activity Dashboard
  • Activity Tracking
  • Ad hoc Reporting
  • Address Validation
  • Aging Tracking
  • Alumni Management
  • Approval Process Control
  • Archiving & Retention
  • Asset Accounting
  • Asset Lifecycle Management
  • Asset Tracking
  • Attendance Management
  • Audit Trail
  • Automatic Backup
  • Automatic Billing
  • Bank Reconciliation
  • Batch Processing
  • Benefits Management
  • Billable Items Tracking
  • Billing & Invoicing
  • Billing Portal
  • Budgeting/Forecasting
  • Business Process Automation
  • Calendar Management
  • Cash Flow Management
  • Cash Management
  • Categorization/Grouping
  • Chart of accounts
  • Charting
  • Check Printing
  • Check Processing
  • Check Writing
  • Class Loading
  • Collaboration Tools
  • Collections Management
  • Compliance Management
  • Compliance Tracking
  • Consolidation/Roll-Up
  • Consumer Use Tax
  • Contact Database
  • Contingency Billing
  • Contract/License Management
  • Credit Card Management
  • Credit Card Processing
  • Cross Ledger Posting
  • Customer Statements
  • Customizable Branding
  • Customizable Dashboard
  • Customizable Fields
  • Customizable Forms
  • Customizable Invoices
  • Customizable Reports
  • Customizable Templates
  • Data Aggregation and Publishing
  • Data Extraction
  • Data Import/Export
  • Deadline Management
  • Deployment Management
  • Direct Deposit
  • Discount Management
  • Document Check-in / Check-out
  • Document Classification
  • Document Management
  • Document Storage
  • Document Templates
  • Donation Management
  • Donation Tracking
  • Donor Management
  • Drag & Drop
  • Dunning Management
  • Duplicate Payment Alert
  • Electronic Funds Transfer
  • Electronic Payments
  • Electronic Signature
  • Email Management
  • Estimating
  • Exemption Management
  • Expense Claims
  • Expense Management
  • Expense Tracking
  • Fee Calculation & Posting
  • File Recovery
  • File Sharing
  • Financial Aid Management
  • Financial Reporting
  • Fixed Asset Management
  • For Private Schools
  • For Special Education
  • Forecasting
  • Forms Management
  • Fraud Detection
  • Full Text Search
  • Fund Accounting
  • General Ledger
  • Grade Management
  • Grant Management
  • Graphical Workflow Editor
  • HIPAA Compliant
  • Higher Education
  • Hourly Billing
  • Income & Balance Sheet
  • Indexing
  • Integrations Management
  • Inventory Management
  • Inventory Tracking
  • Invoice Creation
  • Invoice History
  • Invoice Management
  • Invoice Processing
  • Job Costing
  • K-12
  • Medical History Records
  • Metadata Extraction
  • Mobile Access
  • Mobile Capture
  • Mobile Payments
  • Mobile Receipt Upload
  • Multi-Company
  • Multi-Country
  • Multi-Currency
  • Multi-Department/Project
  • Multi-Period Recurring Billing
  • Multi-State
  • Nonprofits
  • Offline Access
  • Online Invoicing
  • Online Payments
  • Optical Character Recognition
  • Overpayment Processing
  • PCI Compliance
  • PO Reconciliation
  • Partial Payments
  • Partnership Accounting
  • Patient Management
  • Patient Records Management
  • Payment Processing
  • Payroll Management
  • Payroll Outsourcing
  • Payroll Reporting
  • Profit/Loss Statement
  • Project Accounting
  • Project Billing
  • Purchase Order Management
  • Purchasing & Receiving
  • Quotes/Estimates
  • Real Time Data
  • Real Time Reporting
  • Real-time Updates
  • Receipt Management
  • Receivables Ledger
  • Recurring Invoicing
  • Recurring Payments
  • Recurring/Subscription Billing
  • Reimbursement Management
  • Reporting/Analytics
  • Revenue Recognition
  • Revision History
  • Risk Management
  • SSL Security
  • Sales Tax Management
  • Search/Filter
  • Self Service Portal
  • Self-Service Reporting
  • Spend Management
  • Strategic Planning
  • Student Information/Records
  • Task Management
  • Tax Calculation
  • Tax Compliance
  • Tax Filing
  • Tax Management
  • Taxability Verification
  • Third Party Integrations
  • Time & Expense Tracking
  • Time Tracking
  • Transaction Tracking
  • User Management
  • Vacation/Leave Tracking
  • Value Added Tax (VAT)
  • Vendor Management
  • Version Control
  • Visual Modeling
  • W-2 Preparation
  • Wage Garnishment
  • Workflow Configuration
  • Workflow Management
  • eCommerce Management

Integrations

  • Total integrations6
  • Dropbox Business
  • Google Calendar
  • Google Drive
  • Magento Commerce
  • Mailchimp
  • Microsoft 365
  • Microsoft Excel
  • Microsoft Outlook
  • NetSuite
  • PayPal
  • QuickBooks Online
  • QuickBooks Online Advanced
  • SAP Business One
  • Salesforce Sales Cloud
  • Shopify
  • Slack
  • Stripe
  • WooCommerce
  • Xero
  • Zapier
  • Total integrations871
  • Dropbox Business
  • Google Calendar
  • Google Drive
  • Magento Commerce
  • Mailchimp
  • Microsoft 365
  • Microsoft Excel
  • Microsoft Outlook
  • NetSuite
  • PayPal
  • QuickBooks Online
  • QuickBooks Online Advanced
  • SAP Business One
  • Salesforce Sales Cloud
  • Shopify
  • Slack
  • Stripe
  • WooCommerce
  • Xero
  • Zapier