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OnBase vs SwimTopia Comparison

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Overview

Category Leaders

Automate & integrate the management and control of documents, business processes & records using one application

SwimTopia is a cloud-based software that helps swim teams manage registration, volunteers, payments, swim meets and more....

  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials
  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials

Screenshots

Pricing

Starting from
$25000
  • Free trial available
  • No credit card required
  • Free account
  • Subscription based
Starting from
$179/yr.year
  • Free trial available
  • No credit card required
  • Free account
  • Subscription based

User reviews

4.3

(59)

5

4

3

2

1

30

20

7

0

2

  • Value for money
  • Ease of use
  • Features
  • Customer support
98%
would recommend this app

4.8

(74)

5

4

3

2

1

57

17

0

0

0

  • Value for money
  • Ease of use
  • Features
  • Customer support
100%
would recommend this app

Pros

We use this for much of our document storage needs. In our industry, document storage is very important and as such it is good to have a reliable , industry standard product.
Excellent content manager, excellent as a bpm, you can get the Mix with other systems (dynamics, outlook, your core software) and it woks perfectly.
First of all its a straight forward set up which is very easy to use and i personally happy with its UI. We can back up all the transactions and invoice generated or sale-purchase orders.

Pros

Website administrators love the ease of using the SwimTopia platform (I have been the Muirfins webmaster for the past 4 years and I am so very impressed with SwimTopia).
I have used Swimtopia for almost 10 years, they are a great platform that I highly recommend. The website is easy to use and looks great.
I loved how easy r was to update things and it’s also great for setting permissions so that you can delegate jobs to other people.

Cons

At times it can be difficult to navigate - and can be rather intimidating without proper training.
When I am importing documents, I am not able to drag and drop multiple files at a time. If I have 10 files to import, then I have to do 10 separate imports for each.
Our business users are screaming to go back to version 13.

Cons

The work is truly distributed - no more volunteer webmaster hell for me.
The only challenge for me was a personal challenge. I am not entirely comfortable with 'web site design' and initially thought it was going to be the worst part of the transition to SwimTopia.
There were lists written on paper, documents on various peoples hard drives; I wanted everything in one place and organized.
  • Vendor responds to reviews
  • Last review20 days ago
  • Vendor responds to reviews
  • Last review10 days ago

Key features

  • Total features50
  • ACH Payment Processing
  • API
  • Access Controls/Permissions
  • Accounting
  • Activity Dashboard
  • Alerts / Escalation
  • Alerts/Notifications
  • Alumni Management
  • Approval Process Control
  • Archiving & Retention
  • Attendance Management
  • Attendance Tracking
  • Automatic Backup
  • Batch Processing
  • Billing & Invoicing
  • Business Process Automation
  • Calendar Management
  • Calendar/Reminder System
  • Categorization/Grouping
  • Collaboration Tools
  • Communication Management
  • Compliance Management
  • Compliance Tracking
  • Contact Management
  • Contract/License Management
  • Customizable Branding
  • Customizable Categories
  • Customizable Dashboard
  • Customizable Forms
  • Customizable Templates
  • Data Aggregation and Publishing
  • Data Import/Export
  • Deployment Management
  • Digital Signature
  • Document Check-in / Check-out
  • Document Classification
  • Document Management
  • Document Storage
  • Drag & Drop
  • Electronic Signature
  • Email Management
  • Event Calendar
  • Event Management
  • Event Tracking
  • File Recovery
  • File Sharing
  • Financial Aid Management
  • Forms Management
  • Full Text Search
  • Graphical Workflow Editor
  • HIPAA Compliant
  • Historical Reporting
  • Historical Trend Analysis
  • In-Game Analytics
  • Indexing
  • Integrations Management
  • Invoice Processing
  • Medical History Records
  • Meeting Management
  • Member Directory
  • Metadata Extraction
  • Mobile Access
  • Mobile Capture
  • Monitoring
  • Multimedia Support
  • Offline Access
  • Optical Character Recognition
  • PCI Compliance
  • Patient Management
  • Patient Records Management
  • Payment Processing
  • Progress Reports
  • Push Notifications
  • Registration Management
  • Reporting & Statistics
  • Revision History
  • Risk Management
  • Role-Based Permissions
  • Scheduling
  • Search/Filter
  • Secure Data Storage
  • Self Service Portal
  • Student Information/Records
  • Task Management
  • Team Management
  • Template Management
  • Third Party Integrations
  • Uptime Reporting
  • Vendor Management
  • Version Control
  • Visual Modeling
  • Volunteer Management
  • Website Management
  • Workflow Configuration
  • Workflow Management
  • Total features49
  • ACH Payment Processing
  • API
  • Access Controls/Permissions
  • Accounting
  • Activity Dashboard
  • Alerts / Escalation
  • Alerts/Notifications
  • Alumni Management
  • Approval Process Control
  • Archiving & Retention
  • Attendance Management
  • Attendance Tracking
  • Automatic Backup
  • Batch Processing
  • Billing & Invoicing
  • Business Process Automation
  • Calendar Management
  • Calendar/Reminder System
  • Categorization/Grouping
  • Collaboration Tools
  • Communication Management
  • Compliance Management
  • Compliance Tracking
  • Contact Management
  • Contract/License Management
  • Customizable Branding
  • Customizable Categories
  • Customizable Dashboard
  • Customizable Forms
  • Customizable Templates
  • Data Aggregation and Publishing
  • Data Import/Export
  • Deployment Management
  • Digital Signature
  • Document Check-in / Check-out
  • Document Classification
  • Document Management
  • Document Storage
  • Drag & Drop
  • Electronic Signature
  • Email Management
  • Event Calendar
  • Event Management
  • Event Tracking
  • File Recovery
  • File Sharing
  • Financial Aid Management
  • Forms Management
  • Full Text Search
  • Graphical Workflow Editor
  • HIPAA Compliant
  • Historical Reporting
  • Historical Trend Analysis
  • In-Game Analytics
  • Indexing
  • Integrations Management
  • Invoice Processing
  • Medical History Records
  • Meeting Management
  • Member Directory
  • Metadata Extraction
  • Mobile Access
  • Mobile Capture
  • Monitoring
  • Multimedia Support
  • Offline Access
  • Optical Character Recognition
  • PCI Compliance
  • Patient Management
  • Patient Records Management
  • Payment Processing
  • Progress Reports
  • Push Notifications
  • Registration Management
  • Reporting & Statistics
  • Revision History
  • Risk Management
  • Role-Based Permissions
  • Scheduling
  • Search/Filter
  • Secure Data Storage
  • Self Service Portal
  • Student Information/Records
  • Task Management
  • Team Management
  • Template Management
  • Third Party Integrations
  • Uptime Reporting
  • Vendor Management
  • Version Control
  • Visual Modeling
  • Volunteer Management
  • Website Management
  • Workflow Configuration
  • Workflow Management

Integrations

  • Total integrations5
  • Dropbox Business
  • Google Calendar
  • Google Drive
  • Magento Commerce
  • Mailchimp
  • Microsoft 365
  • Microsoft Excel
  • Microsoft Outlook
  • NetSuite
  • PayPal
  • QuickBooks Online
  • QuickBooks Online Advanced
  • SAP Business One
  • Salesforce Sales Cloud
  • Shopify
  • Slack
  • Stripe
  • WooCommerce
  • Xero
  • Zapier
  • Total integrationsN/A
  • Dropbox Business
  • Google Calendar
  • Google Drive
  • Magento Commerce
  • Mailchimp
  • Microsoft 365
  • Microsoft Excel
  • Microsoft Outlook
  • NetSuite
  • PayPal
  • QuickBooks Online
  • QuickBooks Online Advanced
  • SAP Business One
  • Salesforce Sales Cloud
  • Shopify
  • Slack
  • Stripe
  • WooCommerce
  • Xero
  • Zapier

Security

  • Encryption of sensitive data at rest
  • HTTPS for all pages (web-based apps)
  • Reports/alerts for security breaches
  • Multifactor authentication options
  • Customer data removed upon service cancellation
  • Encryption of sensitive data at rest
  • HTTPS for all pages (web-based apps)
  • Reports/alerts for security breaches
  • Multifactor authentication options
  • Customer data removed upon service cancellation

OnBase vs. SwimTopia

See how OnBase and SwimTopia stack up against each other by comparing features, pricing, ratings, integrations, security & more.

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