PowerDMS Features

PowerDMS

Policy & procedure management solution

4.74/5 (256 reviews)

PowerDMS Feature Summary

  • Automated review & approval
  • Read & acknowledge
  • Policy training
  • Notifications
  • Policy drafting
  • Policy tracking
  • Content linking
  • Custom tests
  • Accreditation management
  • Standards update alerts
  • Mock assessment support
  • Audit trails
  • Automated alerts
  • Change histories
  • Compliance management
  • Custom templates
  • Digital signature
  • Policy lifecycle management
  • Training management
  • Feedback collection
  • Searchable online repository
  • Gap analysis
  • Certificate management
  • Approval process management
  • Revision tracking
  • Completion tracking
  • Task auto-assignment
  • Policy & procedure management

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Competitor Feature Comparison

Mobile apps

iOS App


117 reviews

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Requires iOS 10.0 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


47 reviews

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PowerDMS Feature Reviews

25 reviewers had the following to say about PowerDMS's features:

Brandon Eckman

Ok for money

2018-10-09

Pros

Great inventory management system with DII tracking

Cons

Not great for desking or submitting deals

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Occasionally

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Joseph McDonnell

PowerDMS has made managing the accreditation seem much less daunting.

2017-08-24

Full document, training integration along with improved accreditation management efficiencies.

Pros

Policies, training, or other materials can be easily distributed paperless throughout the agency and the review process automatically tracked and documented

Cons

Training features could be a bit more customization. Recommend ability to reset training date defaults on the fly.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Leslye Barringer

Best document/audit management tool

2019-07-02

Overall just a great document and workflow management tool that has significantly cut down on our paper usage and creates an easy place for all staff to view and sign off on policies.

Pros

Great for managing documents and workflows. Easy to track changes that other people made to improve accountability.

Cons

There is a bit of a learning curve with setting up workflows and managing documents but once you have it learned, it is very straight forward.

Rating breakdown

Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Tish Mendick

PowerDMS has made our accreditation and document management work much easier.

2017-07-24

simpler document management, efficient accreditation management, training record management

Pros

I love how easy it is to manage our Policies and the review requirements set for each policy, based upon our accreditation requirements, ensure that we never miss a review.

Cons

I really do not have any Cons to report. The system works very well for our organization.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Wendy Gorman

PowerDMS is an invaluable tool. We use it for our policies and our assessments. Simply Fantastic !

2017-07-17

Saving time. Ease of access to files.

Pros

The amount of paper and time saved by utilizing electronic storage. The copy feature in the assessment is awesome!

Cons

I would there to be better tracking/reporting pertaining to the assessments and proofs completed/needed.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Kevin Rhea

PowerDMS is a Document Managers best friend!

2017-02-21

Since that time, we have experienced several benefits from the system, including having all of our agency policies, forms and documents in an electronic format for all agency employees.

Pros

Very user friendly and allows us to make a lot of our document management paper-free!

Cons

Nothing

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10

Recommendations to others considering PowerDMS

It is a "Must-Have" for any agency that is in an accreditation process or would like a way to manage and store all of their important documents (Policies, Forms, etc.)

Source: Capterra
Helpful?   Yes   No
Read more
Jackie Seferos

Great Tool

2017-10-23

Pros

PowerDMS makes document management and assigning training a breeze. The reports feature is clear and easy.

Cons

Also wish support team hours were more conducive to west coast time zone.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Jason Pierson

We can't imagine life before PowerDMS

2019-04-10

For several years we have used it as a working repository for SOP documents. We are now utilizing it more thoroughly to cut down on paper; consolidate multiple departments' documents into one centralized (easy to access) web-based location; and send documents through complicated approvals processes without the risk of lost forms/paper.

Pros

Easy to use, Intuitive, Simple interface

Cons

Learning curve for first-time users, Limited reporting

Rating breakdown

Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
SHELIA SANTOR

Much more efficient than paper.

2017-07-26

Document management, training, workflows, and tasks.

Pros

Management of documents, management of training, use of tasks, use of workflows, records of roster, training certificates, courses, etc.

Cons

I am still fairly a new user and still learning all aspects of the software, so I do not have any cons at this point.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Tish Mendick

I have been using PowerDMS for almost three years. It is a super efficient and intuitive system.

2018-03-19

Pros

The keyword search/find anything function in PowerDMS is amazing, I can find any topic in policy, forms, or standards in a matter of seconds. The mobile app keeps our employees informed while on the go!

Cons

I really do not have any Cons to report. One of the greatest features about PowerDMS as a company; when we have suggestions for improvement, they actually listen and provide solutions and enhancements to the system to make it more functional.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Phillis Hathorn

Easy to use

2017-07-24

It allows us to track changes in documents. Additionally, document are easily accessible (searching for a document is no longer time consuming.

Pros

The reporting features allows us to track when documents were signed.

Cons

A document can not be signed more than once (the document must be republished as a new document before the same users can sign it again).

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Michelle Baca

Document Management Savior!

2017-03-16

As the Operational Risk Manager for a nationwide mortgage company, keeping track of all the P&Ps and Compliance/Regulatory training stuff is a huge undertaking.

Pros

Easy to use and easier to manage.

Cons

Reports are not customizable so I tend to avoid them and create my own by downloading info into excel and taking it from there.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Dana Kelly

Great tool for policy management, document collaboration, training, and accreditation management.

2017-05-04

Paperless policy management, ability to attach tests to policy review to ensure staff not only reads policies but understands them.

Pros

Ability to collaborate on documents via paperless workflows- ability to push out revised policies to all staff for review and electronic signature - gone are the days of paper sign off sheets!

Cons

Ability to track yearly proof status needs some work, would like to see some modifications in ability to highlight documents attached as proofs

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Lori Schilling

Game Changer

2016-09-13

Now, instead of passing information through layers of management, we can connect directly with our employees.

Pros

The user interface is simple and easy to understand; the system allows for multi-state document management (state specific policies/notices can be distributed easily); a paperless solution means no filing; it allows for easy collaboration on policy changes; and the ABSOLUTELY FANTASTIC customer support!!

Cons

I wish there were clearer distinctions for document security between front line managers/admin users and policy developers.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10

Recommendations to others considering PowerDMS

Adopting a system like this is more than just introducing a software. It is a complete process change and communication shift. Companies moving from a traditional paper policy manual or handbook should consider how a tool like this could impact (an radically improve) their existing processes such as determining who should be involved in policy development, how it impacts onboarding new employees, distributing policy updates to existing employees, etc. (a.k.a. Make sure you plan time in your onboarding to work through these questions!!)

Source: Capterra
Helpful?   Yes   No
Read more
Jeff Burgess

easy to use and well supported

2017-10-26

better file and document management

Pros

I like the ease of use so much better than using paper files. The support is great and can often answer my own questions by using the help menu and printed resources.

Cons

I do not like the 20 minute time out and sometimes I lose the support tech with the chat line.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Regina Schacht

HOW TO MAKE YOUR DOCUMENTATION MANAGEMENT EASIER

2016-09-28

As an ASQ, CQA certified auditor, I see how this program improve compliance to standards/regulations.

Pros

discuss tab

Cons

not having groups within groups for personnel and doucments

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Tish Mendick

Easy to Use!

2016-12-05

All of our supporting/proving documents are managed with-in our assessment, making it very simple to build our files and allow assessors access to review and sign off on files in compliance.

Pros

It so easy to use!

Cons

Would like to see calendar management added.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10

Recommendations to others considering PowerDMS

Join a user group and participate in the PowerDMS Success Community.

Source: Capterra
Helpful?   Yes   No
Read more
Brian Butler

Power DMS

2018-11-23

Pros

We are able to store all of our company's training and compliance material here.

Cons

No real issues at this time.

Rating breakdown

Ease of use
Features

Time used: 6-12 months

Frequency of use: Monthly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Marie Alexander

Simplified and improved document distribution and approval, being used for training also.

2018-02-19

Elimination of paper in the distribution and acknowledment of policies and training documents. Shortened time required for processes and tracks all responses in an accessible database capable of producing various reports: by policy, user, group, etc.

Pros

The same applies to training documents - the signature pages are great proofs for compliance with CALEA standards.

Cons

Some features take a longer learning curve (course creation) and the instructions often omit necessary steps required to commplete a process. Seems like the system was built from the bottom up - for example, when paging through "Tasks" in the Accreditation Module you have to move from page to page then scroll up from the bottom to stay in sequence.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Crystal O'Neal

PowerDMS makes my everyday work life much easier!

2017-05-04

Accreditation Management, Training, Policy/document management

Pros

Ease of use and access to tons of information anytime, anywhere. I use the app on my phone when I'm not in the office. Their support is awesome!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Gregory Jones

This is great software that does exactly what we need it to do.

2017-05-23

It is a one stop for compliance, accreditation, training and policy/procedure management.

Pros

We use it for training our employees, accreditation and compliance, and policy and procedure management.

Cons

I dislike the lack of the ability to input outside records into the employee's personal file in the system.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anne Camaro

We use PowerDMS to manage policies, procedures, memorandums and trainings.

2017-09-18

Pros

It is easy to use, easy to get reports out of, and all the information you need is in one spot, no more tracking several different Excel Spreadsheets.

Cons

I wish the Course Design was easier to use, it's not difficult, but it is not really intuitive.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Tricia Brock

I have been using the software for 9 years. Love it...very easy to use.

2017-09-22

Made organizing agency documents a breeze.

Pros

Ease of use, company listens to the users and considers feedback for future upgrades and improvements. Excellent customer service.

Cons

Some of the report features could be improved.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Annamaria Mastrocola

I use PowerDMS mainly for SOP and CALEA and it is great.

2017-10-24

Pros

I also use the report feature for signatures and tasks needed in my assessment.

Cons

Like to have it track SOP changes better

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Events Services company, 51-200 employees)

Great Organizational Product

2018-07-10

Pros

This software allows for personalization of different features such as tracking and reporting. It eliminates shared drives for documents that makes it easier to access files.

Cons

There is no way to set a specific time before being automatically logged out which is frustrating.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Monthly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more