SAPENTA Features

SAPENTA

Enterprise smartworking software for productive workplaces.

4.43/5 (7 reviews)

SAPENTA Feature Summary

  • Task Mangement
  • Budget Control
  • Leave Management
  • Time Planner
  • Purchasing Management Tool
  • Expense Reporting Tool
  • Travel Booking Tools
  • Web-based Dashboard
  • Multiple Projects

SAPENTA Features In Depth

Main Dashboard

Sapenta’s dashboard is divided into several sections: the module and reports bar on top, which also contains the language selection dropdown and the gear icon for your profile and other settings. The timeline on the left-hand side shows a visual summary of your activities for the day, which are automatically extracted from your calendar. What’s New streams all relevant company updates in real time, for example when you’ve been added to a project.

The What’s Pending section displays the processes where action is needed, either from you or another person involved in a workflow you’re following, such as a purchase request you submitted that’s awaiting administrator processing. My Next Trips on the right-hand side displays your upcoming trip schedules, including the particulars of your booked flight, if applicable.

Just below My Next Trips is the Who’s Where section, which shows the team members who are out on holiday, on sick leave, at an external meeting, working from home, and so on – a handy feature if you’re planning on a coaching session or team huddle. At the bottom is your calendar that provides a monthly, weekly, and daily view of your tasks and activities.

Staff Management

Sapenta’s Staff Management module covers two essential processes: time tracking and leave management. Selecting “Time Tracking” from the Staff Management menu on the top right-hand side of your module bar takes you to your Sapenta calendar. Events and activities are plotted on the calendar, and at the end of each week, timesheets are sent to your manager for approval. Managers have the option to approve or deny the timesheets submitted to them.

Effective workforce management means that when staff take time off it doesn’t negatively affect the company’s operations by ensuring there are enough people to get things done on any given working day. Sapenta allows employees to submit their leave requests, which managers can subsequently deny or approve depending on projected workloads and the number of employees available for task assignments.

Office Management

Sapenta’s Office Management module allows companies to digitize their purchase and expense operations, saving on paper costs and eliminating human error. It simplifies procedures that are bureaucratic in nature, eradicating project delays arising from logistical bottlenecks.

From the Office Management menu in the module bar, click on “Purchases” to create a new purchase request. Key in the details, such as supplier, product code, description, unit price, VAT, and other information that include cost type, the project the purchase is associated with, department, and destination. Send, and once approved by your manager, the request goes to the purchase administrator for processing.

Sapenta’s Expenses feature automates expense reporting and facilitates the reimbursement of authorized expenses shouldered by an employee. The My Expenses tab lists the current status of each of your expense requests or reports: pending, approved, denied, processed, or paid.

Travel Management

Sapenta’s Travel Management module is equipped with travel booking and expense reporting tools. For travel bookings, click on “Reservations” from the Travel Management menu. Sapenta has built-in integrations with Expedia and Skyscanner, allowing you to browse, select, and pay for flights, hotel accommodations, and car rentals without leaving the application.

Once a purchase is made, an expense sheet is automatically created, the booking options you selected already added, and the user simply enters additions to the sheet during the trip. When managers approve trips, they not only see the selected options for approval, they also see the two cheapest ones to ensure employees are following the company’s expense policy.

Trip expenses are documented and reported via the Trip Expenses feature and must be associated with a travel request that has been previously approved.

Project Management

The Sapenta project management feature allows you to create new projects, assign team and individual tasks, set up alerts, keep track of your budget and schedule, and monitor your projects’ overall progress. When you click on “Projects” from the Project Management menu, the project management dashboard shows all of your projects and how they’re tracking against your time and budget targets. The Create a Project tab is where you plan and define your projects, and the Gantt tab shows you a color-coded snapshot of the performance of your project.

The Tasks functionality in the Project Management module is where tasks are created, assigned, and managed. Managers can create tasks for themselves and for their teams. Tasks are assigned on cards in the kanban board. Depending on a task’s progress, it can be moved from the To Do column to Doing, and then Done. To automatically track the time spent on each task, move the card to the Doing column and start the timer.

Competitor Feature Comparison

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Activity Dashboard
Activity Management
Activity Tracking
Applications Management
Assignment Management
Attendance Tracking
Audit Trail
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Calendar Management
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Charting
Client Management
Client Portal
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Collaborative Review
Collaborative Workspace
Commenting
Communication Management
Configurable Workflow
Contact Database
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Customizable Branding
Customizable Reporting
Dashboard Creation
Data Import
Data Import/Export
Data Visualization
Deadline Management
Document Management
Document Storage
Drag & Drop Interface
Email Integration
Email Notifications
Expense Claims
Expense Tracking
File Management
File Transfer
Gantt Charts
Invoice Management
Job Tracking
Leave Tracking
Monitoring
Multi-Department / Project
Multiple Projects
Permission Management
Planning Tools
Prioritizing
Production Control
Productivity Reporting
Project Accounting
Project Estimating
Project Management
Project Notes
Project Planning
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Purchase Order Management
Real Time Data
Real Time Reporting
Real Time Updates
Reminders
Reporting & Statistics
Resource Management
SSL Security
Search Functionality
Secure Data Storage
Sick Leave Tracking
Status Reporting
Status Tracking
Summary Reports
Task Management
Task Planning
Task Scheduling
Task Tracking
Template Management
Third Party Integration
Time & Expense Tracking
Timeline Management
Timer
Timesheets
To-Do List
Travel Management
Workflow Management
Learn moreCompare App
API
Access Control
Activity Dashboard
Activity Management
Activity Tracking
Applications Management
Assignment Management
Attendance Tracking
Audit Trail
Automatic Notifications
Calendar Management
Calendar Sync with Google
Charting
Client Management
Client Portal
Collaboration Tools
Collaborative Review
Collaborative Workspace
Commenting
Communication Management
Configurable Workflow
Contact Database
Contact Management
Customizable Branding
Customizable Reporting
Dashboard Creation
Data Import
Data Import/Export
Data Visualization
Deadline Management
Document Management
Document Storage
Drag & Drop Interface
Email Integration
Email Notifications
Expense Claims
Expense Tracking
File Management
File Transfer
Gantt Charts
Invoice Management
Job Tracking
Leave Tracking
Monitoring
Multi-Department / Project
Multiple Projects
Permission Management
Planning Tools
Prioritizing
Production Control
Productivity Reporting
Project Accounting
Project Estimating
Project Management
Project Notes
Project Planning
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Purchase Order Management
Real Time Data
Real Time Reporting
Real Time Updates
Reminders
Reporting & Statistics
Resource Management
SSL Security
Search Functionality
Secure Data Storage
Sick Leave Tracking
Status Reporting
Status Tracking
Summary Reports
Task Management
Task Planning
Task Scheduling
Task Tracking
Template Management
Third Party Integration
Time & Expense Tracking
Timeline Management
Timer
Timesheets
To-Do List
Travel Management
Workflow Management
Visit WebsiteCompare App
API
Access Control
Activity Dashboard
Activity Management
Activity Tracking
Applications Management
Assignment Management
Attendance Tracking
Audit Trail
Automatic Notifications
Calendar Management
Calendar Sync with Google
Charting
Client Management
Client Portal
Collaboration Tools
Collaborative Review
Collaborative Workspace
Commenting
Communication Management
Configurable Workflow
Contact Database
Contact Management
Customizable Branding
Customizable Reporting
Dashboard Creation
Data Import
Data Import/Export
Data Visualization
Deadline Management
Document Management
Document Storage
Drag & Drop Interface
Email Integration
Email Notifications
Expense Claims
Expense Tracking
File Management
File Transfer
Gantt Charts
Invoice Management
Job Tracking
Leave Tracking
Monitoring
Multi-Department / Project
Multiple Projects
Permission Management
Planning Tools
Prioritizing
Production Control
Productivity Reporting
Project Accounting
Project Estimating
Project Management
Project Notes
Project Planning
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Purchase Order Management
Real Time Data
Real Time Reporting
Real Time Updates
Reminders
Reporting & Statistics
Resource Management
SSL Security
Search Functionality
Secure Data Storage
Sick Leave Tracking
Status Reporting
Status Tracking
Summary Reports
Task Management
Task Planning
Task Scheduling
Task Tracking
Template Management
Third Party Integration
Time & Expense Tracking
Timeline Management
Timer
Timesheets
To-Do List
Travel Management
Workflow Management
Visit WebsiteCompare App

Mobile apps

iOS App


0 reviews

Requires iOS 8.0 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


6 reviews

SAPENTA Feature Reviews

7 reviewers had the following to say about SAPENTA's features:

Joan Puig Lago

Verified Reviewer

SAPENTA became an essential tool to improve our efficiency

2015-08-26

We now have a real-time reporting of leaves, timesheets, tasks, purchases, travels, etc., allowing us to have much more control of our spending to make better forecasts; project management predictions, allocation of tasks and real-time project monitoring.

Rating breakdown

Value for money
Ease of use
Customer support

Time used: 6-12 months

Source: GetApp
4 of 5 people found this review helpful
Helpful?   Yes   No
Read more
Mariana Lopes

a real workplace digitisation

2017-03-17

We have been using many tools in the past but we sapenta we are now enjoying the benefits of a real and complete digitisation on the way we work, in general, not only in disconected processes.

Pros

Easy to use, really quick implementation and the design is really nice.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Shuotong WANG

It is a quite functional software, with all kinds of features useful for work.

2017-08-01

Pros

The calendar and agenda function are my favorite. It is quite straightforward and clear to see work plans.

Cons

Sometimes it cannot receive up-to-date message, and there is no automatic notification of new messages.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Joan Puig

Why I use SAPENTA

2015-03-11

With SAPENTA I have absolute real time visibility on what's happening in the operations side of the company.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Enric Fernandez

Interesting although has not been used for real projects to know about its real impact.

2017-07-27

Online tool - Community working

Pros

Visual interface, Calendars and Projects/tasks planning were great.

Cons

A more basic design for starters will be helpful.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

6/10
Source: Capterra
Helpful?   Yes   No
Read more
WEI Linhao

It looks really nice but communication function is weak

2017-08-01

Pros

The user interface looks beautiful.

Cons

The communication between employer and employee is very weak. The function to submit working hour and feedback is hidden deeply inside the software. And also, the software responds very slow, even making me feel my computer is stuck.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

4/10
Source: Capterra
Helpful?   Yes   No
Read more
Dheeraj Kumar

Smart, organised and friendly.

2017-07-28

Weekly schedule planner, quick chats with colleagues, and timely view of the status of tasks of a project.

Pros

The chat function serving as an alternative to the conventional work emails among colleagues was a feature worth mention.

Cons

With respect to Dashboard, a more user-friendly approach would be preferred, like if we were given the choice to amend the layout( say I would've preferred the weekly schedule at the top and the rest below it).

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more