ActiveCollab Features List

ActiveCollab Reviews

ActiveCollab

Powerful, yet simple project management tool

4.57/5 (217 reviews)
24,851

ActiveCollab Feature Summary

  • Project collaboration
  • Task planning
  • Invoice management
  • Team calendars
  • File management
  • Collaborative writing
  • Collaborative workspace
  • Event calendar
  • Expense tracking
  • Estimating
  • Gantt charts
  • Invoice processing
  • Labeling
  • Progress reports
  • Progress tracking
  • Project templates
  • Project notes
  • Project planning
  • Project time tracking
  • Project tracking
  • Recurring tasks
  • Task scheduling
  • Timer
  • Task tracking
  • TaskmManagement
  • Filtered views
  • Workflow management
  • Automatic reminders
  • Commenting
  • Timeline management
  • Communication management
  • Collaboration tools
  • Calendar management
  • Deadline tracking
  • @mentions
  • Customizable branding
  • Cost estimating
  • Activity management
  • Activity tracking
  • Project management
  • Mobile integration
  • Activity dashboard
  • SSL security
  • Third party integration
  • Template management
  • Projections
  • Receiving
  • Project estimating
  • Prioritizing
  • Automatic notifications
  • Email notifications
  • Billable hours tracking
  • Categorization
  • Client management
  • Customizable reporting
  • Email invitations & reminders
  • Multi-language
  • Overtime tracking
  • Permission management
  • Planning tools
  • Real time updates
  • Secure data storage
  • Tagging
  • Content filtering
  • Drag & drop interface
  • Group calendars
  • Version control
  • Time clock integration
  • Invoice management
  • Electronic payments
  • Project budgeting
  • Performance reports
  • Kanban cards

Project Management & Planning Feature Comparison

Most popular features of all Project Management & Planning apps

API (143 other apps)
Activity Dashboard (78 other apps)
Activity Tracking (70 other apps)
Automatic Notifications (73 other apps)
Collaboration Tools (106 other apps)
Collaborative Workspace (77 other apps)
Commenting (72 other apps)
Drag & Drop Interface (77 other apps)
Gantt Charts (73 other apps)
Prioritizing (90 other apps)
Progress Tracking (68 other apps)
Project Management (102 other apps)
Project Planning (94 other apps)
Project Time Tracking (112 other apps)
Project Tracking (90 other apps)
Projections (275 other apps)
Task Management (70 other apps)
Task Tracking (86 other apps)
Third Party Integration (83 other apps)
Timesheets (86 other apps)

Competitor Feature Comparison

Mobile apps

iOS App


21 reviews

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Requires iOS 9.0 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


0 reviews

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ActiveCollab Feature Reviews

25 reviewers had the following to say about ActiveCollab's features:

Anonymous
A verified reviewer

A seamless experience for managing multiple projects and tasks in the SEO industry

2018-02-09

Time management and project management made a lot easier.

Pros

The fact that you can manage very easily multiple tasks in categories and edit them.

Cons

The fact that I cannot live track the time under a task directly in the projects interface and that I cannot add meetings in the Agenda section.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Aaron Gibson

Very intuitive for our daily use. Our 4-person team is able to keep everything clear and organized.

2018-01-26

Workflow efficiency. Team project management.

Pros

Discussions, notes, tasks, lists. Third-party app integration if needed.

Cons

It's frustrating when I can't scroll through our long list of active jobs, or when the status doesn't appear in my toolbar for easy reference.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
NAVEED AHMED JAWAID

overall best . just a tiny few bugs that got fixed when we reported the bugs to them .

2017-12-07

and time tracking to some extent.

Pros

easy to use , labels are a great way to manage the priorities. lists help a lot with task delegation and the comments are also helpful . subtasks can be assigned too which is a great help .

Cons

really wanted to have images in subtasks and tasks description . and if the image attachment can be just drag and drop will be perfect.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Hope Williams

Useful and I depend on it for project tracking

2018-02-07

Pros

Easy to track time and manage tasks.

Cons

Search doesn't work so have to search through a list of projects, completed projects aren't searchable, timer disconnects at times.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

6/10
Source: Capterra
Helpful?   Yes   No
Read more
Enrico Cassinelli

Easy to use but some features (such as the editor used in task descriptions) could be better

2018-02-12

Pros

- Ease of use - Kanban, traditional tasklists, or gantt view - Time tracking - Project deadlines - Task's start and due dates

Cons

- Tasks can not have multiple assignees - The text editor for tasks descriptions, notes and comments is a bit nasty - Sometimes moving stuff around is difficult / buggy

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Rodrigo Afonso dos Santos

ActiveCollab has improved project management and teamwork significantly.

2018-01-26

Project management became easier and enjoyable.

Pros

My company used another project management tool before ActiveCollab and it was defintely not the same thing.

Cons

There's nothing to dislike on ActiveCollab, but I'd really love to see a built-in chat feature with group chats generated automatically for each team.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer

Has very much helped our team to put structure on projects and timelines.

2018-02-09

Pros

It is great for tracking the progress and edits on tasks within projects and campaigns, although some functionality could still be bettered.

Cons

We use the commenting feature to include everyone, and the subscribers feature, but it doesn't show in people's My Work tab which does cause us some problems.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
megan barber

active collab is capable of micromanaging the details of project management in a great way!

2018-06-06

Pros

the ability to track hours and project management is great. the interface is simple enough, our clients are able to easily navigate the program .

Cons

active collab is built to function as your one-stop shop for all project management, billing, hour tracking, calendar management, etc. we don't need all of those features for our company - so it would be great to just plug events on the calendar without creating/assigning tasks.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Darius R

Great UX and combination of features/add-ons/api/management

2017-03-19

The combination of project management, team+client collaboration, time tracking, expense tracking, and project templates, API, and accounting add-on integrations made this hard to beat.

Pros

The combination of features, the API, the add-ons, permission management, project template creation, and UX.

Cons

We haven't found anything significant that we would improve about it so far.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10

Recommendations to others considering ActiveCollab

This is allowing us to manage software, mobile, and web application development projects with team of developers which very mixed experience. The ability to create templates has been invaluable. Permission management, and client or client+ users has been really helpful. Tracking time and expenses, project goals, tasks, and deadlines has been invaluable. The platform is really well thought out and UX is WAY better than everything else we've tried. The mobile app could use some work but its on its way.

Source: Capterra
Helpful?   Yes   No
Read more
Sergey Dmitriev

Clean and pleasant user interface with most of functionality that we need

2018-02-09

It is our primary task tracker that we use for each and every project we work on.

Pros

Ability to estimate and then track time for a given task. 4.

Cons

At some point we decided to move to a self-hosted version of ActiveCollab. By that point we've been using ActiveCollab for a while and our database (including all the files) was about 150GB. Unfortunately, it took about 6 weeks (from 16/10/2017 to 30/11/2017) for the guys over at ActiveCollab to provide us with a link to download our data.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Marcel Kattner

Very good tool for projects in all companys

2018-02-16

Pros

- daily reports - put a project in favorite list - time tracking - makes me very organised - nice interface

Cons

- no chat for members - tasks can´t have multiple assignees - no crm - not enough free limitations of users

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Printing company, 51-200 employees)

A/C has been a game changer for us. We are using it a bit outside of its intended scope but it works

2018-02-09

Remote work flexibility. Collaboration. Time Management.

Pros

On the task list, we can drag/drop tasks.

Cons

Minors: Recurring tasks are a bit of a pain to setup the first time Multiple different calendars confuse people sometimes and they end up creating a calendar for themselves.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Jankit Shah

Very good tool. New version is far better than old one

2017-09-15

Easy project management and flexibility

Pros

Easy view of tasks and milestones Ganntt chart and its view Email collaboration Privacy and visibility settings

Cons

For any new fresh email, it should create a task automatically and assign to that project's manager.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Srimurugan Subramanian

I have been using this software for past two years and it is more useful for me to track projects

2018-05-23

Mostly useful for me to track projects and easy to mention and assign projects and different tasks in the same projects, easy to put time in mobile app too and even if im outside of office it is easy to track my works

Cons

Need to imporove scroll options if thae task list is more than 20, it will be better to improve this section and moreover good

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Consumer Goods company, 201-500 employees)

A great way to manage task oriented projects with my team.

2018-02-09

Help with project management and organization, as well as, keeping support departments on task.

Pros

I great way to keep customers and support departments up to speed, and on task on many ongoing projects at once.

Cons

The way we utilize the software is constantly evolving and improving. I have not had any negative experiences so far that have not been solved with additional training from support.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Andy Lee

Intuitive and Easy to use

2018-02-09

better project management. and have a history of projects done.

Pros

Able to customize the task list easily and turn it into different formats.

Cons

Gantt chart is not powerful enough.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer

Surprisingly helpful and pleasantly quick to implement. Continuing to find more useful features!

2018-02-10

Saved time on recording project data and improvements/lessons learned, saved time invoicing thanks to time tracking and integration with accounting software, and have a centralised document store for internal use (apart from client projects) without needing to manage a duplicate access permission system.

Pros

Customer support has pointed some out when I put in what we thought was a feature request... but it already existed and I'd missed it.

Cons

Without Elastic Search, there's not even a simple text search available for project/task/comment description.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Ashleigh Sload

Use every day in the workplace. Easy to use. Easy to access information. Easy to archive.

2018-02-06

Pros

The total ease of use - in the organization, archiving, comments, checklists.

Cons

Off the top of my head, tracking time - there are so many clicks to enter a single time entry through the time log page.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer

After extensive research, our team settled on AC for its simple interface and robust structure.

2018-02-09

Pros

- Simple, clean UI - Easy to learn - Clear structure (teams, projects, categorized task lists) that works well for us - Ability to sort things in the My Work list, so I can arrange my priorities for the week and then easily reorder things as tasks are completed

Cons

- AC emails you every time you're added to a project, and you need to be part of a project to see what's going on in it - we use this for workplace transparency, so there are a lot of projects and the notifications are irritating - Can't easily transform a task into a project - The My Work interface doesn't automatically refresh when there's an update on one of my projects, so I can be in AC all day and still miss some notifications (unless I enable email notifications, which I dislike).

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Mike Thompson

Feature-rich, flexible project management with great support

2018-02-09

Flexible, robust project management with great support.

Pros

You can easily manage milestones, tasks, files, discussions, time-tracking et al. however needed and have every feature you'll need or want available.

Cons

A responsive design and more fluid UI would also be a welcome change.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Alexandra Kiefer

Using the tool is so intuitive. A great plus is the variety of functions esp. for smaller companies

2018-02-09

Collaboration improvements: every one knows what we are up to in which part of the project and as a manager you can keep track of results and challenges.

Pros

Plus it works seemed on Mac - even with an own desktop app and Mobile app.

Cons

Export functions of graphs and reports can be improved.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer

ActiveCollab was a staple of my daily work a couple years ago.

2018-05-11

Pros

A pretty straightforward project management system with handy communication tools, easy collaboration, and a pretty simple interface.

Cons

The terminology was a bit confusing, and the UI themes left a bit to be desired.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Alfredo Rodriguez

Overall great product! I really enjoy keeping track of my projects with Active Collab.

2018-02-07

The ability keep better track of all of my projects.

Pros

I love that I am able to create templates for the ongoing Projects/Tasks I generate often.

Cons

I wish Active Collab was able to integrate with other tools we use such as Slack.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Erin Duff

Active Collab is a great tool for organizing and managing tasks among a small team.

2017-09-19

Pros

It was very helpful in prioritizing tasks and keeping up with what's coming next.

Cons

I wish there were a lot more functionality and integrations with the software.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Weekly

Source: Capterra
Helpful?   Yes   No
Read more
Chrystale Thompson

This PMGMT tool was a game changer for our studio workflow. Extremely happy with the results.

2018-02-12

Cleaner workflow, project organization and time management.

Pros

Also, setting up sub-tasks and timelines is intuitive.

Cons

There's a bit of repetition needed when creating sub-tasks clearly if you're avid users of the Timer [which we are].

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more