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Airtable vs Notion Comparison

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Overview

Category Leaders

Airtable is a mobile friendly organization & collaboration platform designed to provide any sized team with the tools to...

Category Leaders

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting,...

  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials
  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials

Screenshots

Pricing

Starting from
$12/mo.month
  • Free trial available
  • No credit card required
  • Free account
  • Subscription based
Starting from
$5/mo.month
  • Free trial available
  • No credit card required
  • Free account
  • Subscription based

User reviews

5

4

3

2

1

808

272

35

6

1

  • Value for money
  • Ease of use
  • Features
  • Customer support
98%
would recommend this app

5

4

3

2

1

223

66

4

1

0

  • Value for money
  • Ease of use
  • Features
  • Customer support
98%
would recommend this app

Pros

Airtable notifications from mentions which are sent to both airtable and emails help you keep track of your activity and tasks. Its user friendly with a good interface and easy to learn.
Obviously, the features are 10 times better on airtable. The different kind of views that I can have is also brilliant, the calendar view, kanban view and my favorite.
I literally try to replace as many tools as I can with Airtable because it is so flexible. Using it as the core for client and customer reports is fun and feels like a stable solution.

Pros

I started using Notion after a coworker recommended it. I absolutely LOVE the templates available for notion and the design of the UI on the macOS app is really good.
It is easy to get started, the UI isn't complex, you can note anything without having to google how to embed things every 5 minutes. It has a great share feature and works pretty good on the web too.
I love the product, and love taking inspiration from other people who are using the product. There a many open source templates that you can use and organize your life on top of them.

Cons

We had problems with the mobile app not working at times. This was frustrating for our teams in the field, especially since this was a big selling point for us.
The input fields to gantt view can be confusing at times. Also, filtering by projects due is also confusing if all team members do not synchronize their way of project management.
I also very much dislike the amount of e-mails my colleagues and I receive from AirTable, a lot of which are requesting that we upgrade (and pay for) their software.

Cons

The offline mode for Notion is frankly quite bad as you have to preload the pages when you have internet beforehand. Otherwise, your notes would be inaccessible.
It is very annoying and counterproductive when that every time I log in I have to go to my email to copy/paste a unique code then sent me. There is no google calendar hook up.
It can be pretty slow to start up, and navigation has a lot of lag on mid-tier devices. Building and changing layouts can be difficult, and the offline functionality is sometimes limited.
  • Vendor responds to reviews
  • Last review11 days ago
  • Vendor responds to reviews
  • Last review6 days ago

Key features

  • Total features161
  • @mentions
  • API
  • Access Controls/Permissions
  • Action Management
  • Active Directory Integration
  • Advertising Management
  • Agile Methodologies
  • Alerts/Notifications
  • Applicant Tracking
  • Applications Management
  • Approval Process Control
  • Archiving & Retention
  • Asset Categorization
  • Asset Library
  • Asset Sharing
  • Attendance Management
  • Audit Trail
  • Automatic Backup
  • Availability Management
  • Barcode / Ticket Scanning
  • Brainstorming
  • Brand Management
  • Budget Management
  • Budgeting/Forecasting
  • Bug Tracking
  • Built-In Database
  • Bulk Send
  • Calendar Management
  • Calendar/Reminder System
  • Campaign Management
  • Campaign Planning
  • Campaign Scheduling
  • Cataloging/Categorization
  • Categorization/Grouping
  • Charting
  • Chat/Messaging
  • Client Management
  • Client Portal
  • Client/Property Matching
  • Collaboration Tools
  • Commenting/Notes
  • Communication Management
  • Compensation Management
  • Compliance Tracking
  • Contact Database
  • Contact Management
  • Content Management
  • Cost-to-Completion Tracking
  • Create Subtasks
  • Custom Development
  • Customer Support
  • Customer Surveys
  • Customizable Branding
  • Customizable Dashboard
  • Customizable Fields
  • Customizable Forms
  • Customizable Templates
  • Customization
  • Dashboard Creation
  • Data Dictionary Management
  • Data Import/Export
  • Data Mapping
  • Data Migration
  • Data Replication
  • Data Storage Management
  • Data Synchronization
  • Database Conversion
  • Discussions / Forums
  • Distribution Management
  • Document Capture
  • Document Classification
  • Document Generation
  • Document Management
  • Document Storage
  • Drag & Drop
  • Editorial Calendar
  • Email Management
  • Email Response Control
  • Event Management
  • File Management
  • File Recovery
  • File Sharing
  • Filtering
  • Forecasting
  • Forms Management
  • Full Text Search
  • Gantt/Timeline View
  • Goal Setting / Tracking
  • Guest Access
  • Idea Management
  • Import Tasks
  • Inbox Management
  • Interaction Tracking
  • Inventory Management
  • Issue Management
  • Kanban Board
  • Knowledge Base Management
  • Knowledge Management
  • Lead Capture
  • Lead Distribution
  • Lead Management
  • Lead Nurturing
  • Lead Qualification
  • Lead Segmentation
  • Metadata Management
  • Milestone Tracking
  • Mobile Access
  • Multi-Channel Campaigns
  • Multi-Department/Project
  • Multiple Projects
  • No-Code
  • Offline Access
  • Parent Task
  • Percent-Complete Tracking
  • Performance Metrics
  • Pipeline Management
  • Portfolio Management
  • Prioritization
  • Product Catalog
  • Product Roadmapping
  • Productivity Analysis
  • Progress Reports
  • Progress Tracking
  • Project Accounting
  • Project Estimating
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Project Templates
  • Project Time Tracking
  • Project Tracking
  • Project Workflow
  • Projections
  • Publish Scheduling
  • Push Notifications
  • Real Time Data
  • Real Time Editing
  • Records Management
  • Recurring Tasks
  • Referral Tracking
  • Relational
  • Release Planning
  • Reporting & Statistics
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Requirements Management
  • Resource Management
  • Risk Management
  • SEO Management
  • SMS Messaging
  • Sales Pipeline Management
  • Search/Filter
  • Segmentation
  • Self Service Portal
  • Single Sign On
  • Social Media Integration
  • Social Media Management
  • Source Tracking
  • Spreadsheet View
  • Status Tracking
  • Supplier Management
  • Surveys & Feedback
  • Tagging
  • Task Board View
  • Task Editing/Updating
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Task Tagging
  • Template Management
  • Territory Management
  • Testing/QA Management
  • Text Editing
  • Third Party Integrations
  • Time & Expense Tracking
  • Time Tracking
  • To-Do List
  • Traditional Methodologies
  • Version Control
  • Video Management
  • Visualization
  • Workflow Configuration
  • Workflow Management
  • Total features78
  • @mentions
  • API
  • Access Controls/Permissions
  • Action Management
  • Active Directory Integration
  • Advertising Management
  • Agile Methodologies
  • Alerts/Notifications
  • Applicant Tracking
  • Applications Management
  • Approval Process Control
  • Archiving & Retention
  • Asset Categorization
  • Asset Library
  • Asset Sharing
  • Attendance Management
  • Audit Trail
  • Automatic Backup
  • Availability Management
  • Barcode / Ticket Scanning
  • Brainstorming
  • Brand Management
  • Budget Management
  • Budgeting/Forecasting
  • Bug Tracking
  • Built-In Database
  • Bulk Send
  • Calendar Management
  • Calendar/Reminder System
  • Campaign Management
  • Campaign Planning
  • Campaign Scheduling
  • Cataloging/Categorization
  • Categorization/Grouping
  • Charting
  • Chat/Messaging
  • Client Management
  • Client Portal
  • Client/Property Matching
  • Collaboration Tools
  • Commenting/Notes
  • Communication Management
  • Compensation Management
  • Compliance Tracking
  • Contact Database
  • Contact Management
  • Content Management
  • Cost-to-Completion Tracking
  • Create Subtasks
  • Custom Development
  • Customer Support
  • Customer Surveys
  • Customizable Branding
  • Customizable Dashboard
  • Customizable Fields
  • Customizable Forms
  • Customizable Templates
  • Customization
  • Dashboard Creation
  • Data Dictionary Management
  • Data Import/Export
  • Data Mapping
  • Data Migration
  • Data Replication
  • Data Storage Management
  • Data Synchronization
  • Database Conversion
  • Discussions / Forums
  • Distribution Management
  • Document Capture
  • Document Classification
  • Document Generation
  • Document Management
  • Document Storage
  • Drag & Drop
  • Editorial Calendar
  • Email Management
  • Email Response Control
  • Event Management
  • File Management
  • File Recovery
  • File Sharing
  • Filtering
  • Forecasting
  • Forms Management
  • Full Text Search
  • Gantt/Timeline View
  • Goal Setting / Tracking
  • Guest Access
  • Idea Management
  • Import Tasks
  • Inbox Management
  • Interaction Tracking
  • Inventory Management
  • Issue Management
  • Kanban Board
  • Knowledge Base Management
  • Knowledge Management
  • Lead Capture
  • Lead Distribution
  • Lead Management
  • Lead Nurturing
  • Lead Qualification
  • Lead Segmentation
  • Metadata Management
  • Milestone Tracking
  • Mobile Access
  • Multi-Channel Campaigns
  • Multi-Department/Project
  • Multiple Projects
  • No-Code
  • Offline Access
  • Parent Task
  • Percent-Complete Tracking
  • Performance Metrics
  • Pipeline Management
  • Portfolio Management
  • Prioritization
  • Product Catalog
  • Product Roadmapping
  • Productivity Analysis
  • Progress Reports
  • Progress Tracking
  • Project Accounting
  • Project Estimating
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Project Templates
  • Project Time Tracking
  • Project Tracking
  • Project Workflow
  • Projections
  • Publish Scheduling
  • Push Notifications
  • Real Time Data
  • Real Time Editing
  • Records Management
  • Recurring Tasks
  • Referral Tracking
  • Relational
  • Release Planning
  • Reporting & Statistics
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Requirements Management
  • Resource Management
  • Risk Management
  • SEO Management
  • SMS Messaging
  • Sales Pipeline Management
  • Search/Filter
  • Segmentation
  • Self Service Portal
  • Single Sign On
  • Social Media Integration
  • Social Media Management
  • Source Tracking
  • Spreadsheet View
  • Status Tracking
  • Supplier Management
  • Surveys & Feedback
  • Tagging
  • Task Board View
  • Task Editing/Updating
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Task Tagging
  • Template Management
  • Territory Management
  • Testing/QA Management
  • Text Editing
  • Third Party Integrations
  • Time & Expense Tracking
  • Time Tracking
  • To-Do List
  • Traditional Methodologies
  • Version Control
  • Video Management
  • Visualization
  • Workflow Configuration
  • Workflow Management

Integrations

  • Total integrations106
  • Asana
  • Basecamp
  • Box
  • Dropbox Business
  • GitHub
  • Gmail
  • Google Calendar
  • Google Drive
  • Jira
  • Microsoft 365
  • Microsoft Excel
  • Microsoft Outlook
  • QuickBooks Online
  • QuickBooks Online Advanced
  • Salesforce Sales Cloud
  • Slack
  • Trello
  • VisitorTrack
  • Zapier
  • Zendesk
  • Total integrations15
  • Asana
  • Basecamp
  • Box
  • Dropbox Business
  • GitHub
  • Gmail
  • Google Calendar
  • Google Drive
  • Jira
  • Microsoft 365
  • Microsoft Excel
  • Microsoft Outlook
  • QuickBooks Online
  • QuickBooks Online Advanced
  • Salesforce Sales Cloud
  • Slack
  • Trello
  • VisitorTrack
  • Zapier
  • Zendesk

Security

  • Encryption of sensitive data at rest
  • HTTPS for all pages (web-based apps)
  • Reports/alerts for security breaches
  • Multifactor authentication options
  • Customer data removed upon service cancellation
  • Encryption of sensitive data at rest
  • HTTPS for all pages (web-based apps)
  • Reports/alerts for security breaches
  • Multifactor authentication options
  • Customer data removed upon service cancellation

User reviews that mention these apps

Overall Rating
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Airtable

Main tool

Reviewed a year ago

When I found airtable I was struggling to organize all the different projects in my world and business. It was a nightmare that lasted years. Evernote held precious banking information, google had docs, diigo held bookmarks and page notes, and I was using mind map software for planning. When I had to add inventory management to my daily routines, I knew I needed a dedicated database structure and tried several on the market. After making my rounds through many, I choose Notion for its price. A few months later I realized how much more efficient airtable was for my needs and took the plunge. The upgrade was worth it. I am more productive now and getting more data organized than every before with 10 other tools. Thank you airtable.

Pros

Easy start. Speedy app. Flexible uses. Customizable. Scalable. Ramp it up to any size/ use. Drag and drop fields, input, and images from other sources. Constantly evolving. Strong learning resources available.

Cons

Pricing options. If you need just one block the only option is $20 a month. There needs to a one or two block option available at the first tier $10 a month. But now that I have to say now that I have all those blocks, I am finding new ways to use them.

Overall Rating
  • Ease of use
  • Features
  • Likelihood to recommend7/10

Share this review:

Notion

A great platform for managing notes, to-do, create articles etc.

Reviewed a year ago

for brainstorming ideas, managing content clip notion.so are very pleasant to use

Pros

- think evernote, onenote, todoist but more awesome - compare to the competitor, this app are easy to use and the user experience are pleasant - have a web clipper - can link to files and other notes - more affordable compared to airtable and zenkit - have templates - have an android and windows app.

Cons

- compared to the competitor the function are not very complex - the free version is a bit limited to 1000 block - no mindmap like zenkit

Overall Rating
  • Ease of use
  • Features
  • Likelihood to recommend10/10

Share this review:

Notion

Tremendous product, still requires team buy-in

Reviewed 10 months ago

My experience with Notion is extremely positive. I was fortunate to join a company who was already bought-in, so i was starting my notes and documentation from scratch. I have been able to upkeep my work super well and provide team-wide transparency at a remote company with Notion.

Pros

Notion is the ultimate note-taker's product/product/task management tool. For those that prefer thorough documentation and housing all the necessary information in one place, Notion is that tool.

Cons

I think that a raw spreadsheet feature would be appreciate so then you could totally replace Google Sheets and Airtable from your tech stack. I think the formulas and in-line math could be a little simpler.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Notion

Multii-functional software we're using across teams

Reviewed 2 years ago
Pros

- We're using Notion for so many things -- everything from technical product documentation, to managing user research pipelines, hiring pipelines, to project management. - Love how easy it is to mix different blocks -- the tables have been game changing for us - Love the small, delightful features like dark mode, ability to use different colors, icons/photography

Cons

- I think the tables would ideally be more robust -- for example, we're still hosting dashboards in Airtable because they have a really great CSV upload feature, whereas notion doesn't - Need better track changes capability. I still have to use Google Docs for copywriting because it's too difficult in Notion to track changes & comments

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Likelihood to recommend10/10

Share this review:

Notion

The holy grail of organization

Reviewed a year ago

Notion is my second brain at home and at work. It has definitely improved my workflows and helped me organize all the different areas of my job, related resources, even scheduling, into one platform. It's not yet a full replacement for something like Evernote or Airtable, but it currently has the best of both those platforms, and I believe it will soon overtake them.

Pros

I have used Notion for personal projects since it first came out. Recently I have started migrating my work documentation and databases to Notion, and I'm very impressed. The ease of setting up relational databases within notes is unmatched in any other software I've used.

Cons

There are some small features that Notion does not yet excel at. Currently there is no way to view a calendar view of a database in any view other than month view, which is a small complaint. I know the Notion team is working on improving offline functionality as well, as it is pretty reliant on a steady Internet connection, which hasn't been a problem for me personally.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Likelihood to recommend7/10

Share this review:

Notion

Jack of All Trades

Reviewed 9 months ago

My experience with Notion started with a single focus to replace OneNote. While OneNote is tolerable co-existing with its MS Office brethren, it lacks 3rd party integration such as Chrome browser extensions. One of my primary use cases of Notion is to track internet research conducted on various devices. Google Keep actually beats Notion in that department, but Google Keep essentially allows data to be organized by an oversimplified way: searching. Notion has an amazing array of data structures to help you stay organized.

Pros

Notion’s versatility sets a remarkably high industry benchmark. One could simply start usin