Airtable vs PHPRunner

Clockify

Jira

Asana

Clockify is a time tracking app that helps teams track work hours across projects. Managers can measure employee productivity, track the progress of every project and do all necessary reporting and administration work in one place.

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Quality Manager

I suspect we will have no choice but to abandon Airtable, since we use it for critical business operations and cannot risk having it break without any customer support to troubleshoot, but also we have been unable to get in touch with any salesperson to upgrade to the higher-level accounts that come with email support.

Content Creator

It has a great customer support system and really assists you in great depths with webinars, guides, videos etc.

Airtable is an AI-powered platform for managing the full product lifecycle—from idea to launch. Unify product data, align teams, and accelerate time to market with real-time insights and automation.

Access Controls/Permissions

Activity Dashboard

Activity Tracking

Advertising Management

Agile Methodologies

Alerts/Notifications

Application Management

Application Security

Approval Process Control

Asset Categorization

Asset Library

Asset Sharing

Attendance Management

Audit Trail

Automatic Backup

Backup and Recovery

Barcode/Ticket Scanning

Bills of Material

Brainstorming

Brand Guidelines

Brand Tracking

Budgeting/Forecasting

Budget Management

Business Process Automation

Calendar Management

Calendar/Reminder System

Campaign Analytics

Campaign Management

Campaign Planning

Campaign Scheduling

Categorization/Grouping

Change Management

Channel Management

Charting

Chat/Messaging

Client Management

Client Portal

Client/Property Matching

Collaboration Tools

Commenting/Notes

Communication Management

Compliance Tracking

Configurable Workflow

Contact Database

Contact Management

Content Creation

Content Management

Content Publishing Options

Content Scheduling

Cost Tracking

Custom Development

Customer Database

Customer Surveys

Customizable Branding

Customizable Dashboard

Customizable Fields

Customizable Forms

Customizable Reports

Customizable Templates

Dashboard

Dashboard Creation

Database Conversion

Database Support

Data Capture and Transfer

Data Dictionary Management

Data Import/Export

Data Mapping

Data Migration

Data Modeling

Data Replication

Data Security

Data Storage Management

Data Synchronization

Data Visualization

Deadline Management

Deployment Management

Digital Asset Management

Discussions/Forums

Document Management

Document Review

Document Storage

Drag & Drop

Editorial Calendar

Email Campaign Management

Email Management

Engagement Tracking

Event Management

Feedback Management

File Management

File Sharing

Filtering

For Creative Agencies

For Low-Code Development

Forms Creation & Design

Forms Management

For No-Code Development

For Real Estate

For Small Businesses

Reviews for Airtable come from a wide variety of industries, including marketing and advertising (10% of reviewers), computer software (8%), and information technology and services (7%). The most frequent use case for Airtable cited by reviewers is project management (46% of reviewers).

Users and use cases

Reviewers appreciate Airtable’s generous free plan and indicate it covers many basic needs. Some users report advanced features are only in paid plans, and say pricing can be expensive for larger teams or startups. Some reviewers find the per-user pricing restrictive and report occasional billing difficulties.

Value for money

The Airtable integrations most frequently cited by reviewers are: Zapier (an integration product rated 4.6 out of 5 for its integration with Airtable), Slack (a team communication product, 4.7), and Google Drive (a cloud storage product, 4.8).

Integrations

Airtable is a project management solution with key features that include managing multiple projects, task management, collaboration tools, task progress tracking, project planning and scheduling, and more.

Airtable

Web-based

Windows

iPad

Android

iPhone

Linux

Notion

monday.com

Trello

Microsoft Excel

Zoho Creator

MongoDB

ClickUp

Smartsheet

Stackby

Wrike

Basecamp

Salesforce Sales Cloud

Microsoft Teams

Baserow

Quickbase

Free

Team

Business

Enterprise Scale

Limited and confusing formula capabilities

40% of reviewers feel negative about Airtable’s formula functionality. Users report that formulas are less advanced and more difficult to use compared to traditional spreadsheets like Excel. Reviewers mention challenges with aggregate functions, referencing rows, and handling complex calculations. They say the formula syntax can be confusing, especially for new users, and that some expected shortcuts or features are missing. Many users find that setting up formulas is time-consuming and that advanced logic, such as recursive calculations or date functions, is hard to implement.

Notification and communication issues

Marketing Manager

Too many notifications and you cannot remove from all.

41% of reviewers feel negative about Airtable’s email notifications and communication features. Reviewers report problems with excessive or irrelevant notifications, limited control over notification settings, and difficulty integrating email in a useful way. Users say it’s hard to keep track of important updates, and that the system can be distracting or cluttered. Many mention delays or confusion with alerts, lack of native branding for automated emails, and challenges with connecting emails or comments to records. Some users also highlight slow customer support responses via email.

Scalability and feature restrictions

President

Databases are limited to 50,000 records apiece, and anything above that requires a comical amount of added costs.

64% of reviewers feel negative about Airtable’s limitations. Reviewers report frustration with record, storage, and attachment limits, especially as projects grow in size or complexity. Users say the inability to link bases, limited advanced features, and performance slowdowns with large datasets hinder their workflows. Many mention that the free plan’s restrictions on records and features make it difficult to scale or manage larger teams. They also highlight concerns about increasing costs as usage expands and the lack of certain database functionalities compared to more robust platforms.

Inconsistent mobile experience

45% of reviewers feel negative about Airtable’s mobile and desktop experience. Users report that the mobile app lacks many features available on the desktop version, making it less practical for on-the-go work. Reviewers mention issues with navigation, limited functionality, and reliability problems on mobile devices. They say the app is not as user-friendly or intuitive as the web platform, and some features are missing or harder to use. Many users highlight slow performance, lack of offline support, and difficulties with viewing or editing data on smaller screens.

Basic and limited form features

Associate Marketing Manager

Text within each section is not able to be easily formatted with sizing, bolding, italics, etc.

41% of reviewers feel negative about Airtable’s form options. Users say the form builder lacks advanced customization, such as section headers, conditional formatting, and rich text editing. Reviewers report challenges with data validation, formatting, and copying information between fields or tabs. They find it difficult to create complex forms or invoices, and mention that the appearance and usability of forms can be basic or unintuitive. Many users express frustration with the lack of guides or support for form-related tasks and the need for more flexible design options.

Highly adaptable platform

97% of reviewers feel positive about Airtable’s flexibility. Users think the platform adapts to a wide variety of use cases, from project management to CRM and personal organization. Reviewers appreciate being able to configure workflows to fit different team needs and business processes. They say the system is versatile enough for both simple and complex solutions, and that it supports various work styles. Many users report replacing multiple tools with Airtable due to its adaptability. They find that the flexibility in field types, views, and customization options is a key strength.

Dynamic calendar views

93% of reviewers feel positive about Airtable’s calendar features. Reviewers appreciate being able to visualize tasks, events, and deadlines in calendar format, which helps with planning and coordination. Users say the ability to switch between grid, calendar, and other views streamlines workflow and enhances team visibility. They find it valuable for managing content calendars, event schedules, and project timelines. Many users mention that the drag-and-drop interface and integration with other features make scheduling intuitive. They also highlight the benefit of centralizing multiple calendars for different teams or projects.

Extensive customization options

Community Relations Manager

The level of customization with Airtable is unmatched with any platform I've used previously.

95% of reviewers feel positive about Airtable’s customization features. Reviewers appreciate being able to tailor every aspect of their workspace, from fields and views to templates and workflows. Users say the platform allows them to build solutions that match their exact needs, whether for CRM, project tracking, or content management. They find the interface intuitive for both beginners and advanced users, and value the ability to personalize data processing and presentation. Many users highlight that customization enhances collaboration and productivity, making Airtable suitable for a wide range of business requirements.

Consultant

It hits a great balance between spreadsheet simplicity and database power, with a UI that makes complex data feel approachable and lets me build useful tools for my team without heavy development work.

Marketing Consultant

We use Airtable for a huge variety of functions, like data management, project management, content management, CRM, and more.

Lead Developer

The ability to create custom views and link assets across multiple tables is something our team uses constantly for project management.

Digital Designer

Different teams required different components of the same dataset to be visible while accessing, and Airtable made it easy to create filtered views for each.

Co-Founder and Chief Executive Officer

This has prevented our team from losing links in everyone’s messy inbox. Although, there may be better ways to design the interface and feel at times like it is a little cumbersome, this program does bring some semblance of order to our chaotic processes.

Real Estate Agent

Spreadsheet-like workspace keeps listings, contacts, deals, and follow-ups organized with detailed calendar and kanban views; real-time collaboration allows agents and assistants to see tasks, deals, and updates across unrelated properties and partner teams.

The main disappointment for me is that Airtable focuses on exporting and importing data, but not really on exporting or importing the structure of a base.

Software Developer

The mobile application feels stiff and upon clicking links from an email they do not open within the app and instead load forever making me want to simply throw the phone.

Systems Strategist

The automation capabilities inside site and and how it reduces the need for Zaiper and it cuts down costs for me

Computer Aided Design Engineer

Airtable automates over 85% of manual business processes ranging from project management, task management and content marketing - this is the best thing that I like most so far.

With their multiple views, integrated data, and smart capabilities (not to mention the AI features!), it's a solid tool worth playing with.

Marketing

There is no functionality in place that prevents you from going over seats/licenses and this is by design - it allows Airtable to continually hit you with overage fees.

Sales Manager

Airtable not only offers project portfolio management tools but also allocates customer relationships management tools that help track sales pipelines.

The forms worked better than expected at automating data intake, so I don’t have to type everything in by hand and I’m grateful for that.

Project Manager

It combines the flexibility of spreadsheets with more advanced features, which made tracking much easier.

Some of the features are locked behind the paid plan, which can limit the ability of the small team who are progressing in the business and can't afford the paid plan.

Owner

Airtable has been a versatile tool for managing my business data, allowing me to create custom databases and collaborate with clients seamlessly.

General Manager

Our company uses Airtable to manage and track our grant applications, and as a database where all information on granting organizations is kept.

Marketing Strategist

I can create tables for each project, chuck in all sorts of data, link everything together, and view it in different ways – grids, calendars, Kanban boards, you name it.

Airtable vs PHPRunner Comparison (2026)

Airtable

PHPRunner

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives