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Hosted: $18.00/user per month (with a 1-year contract)
Juggling multiple spreadsheets, email chains, and whiteboards is more than most project managers are prepared to handle. Easy Projects is a simple project management and collaboration solution that replaces traditional tools with a streamlined workspace. The end-to-end platform gives users the power to take the pulse of their projects and understand the status of all related tasks in real-time.
Best suited for marketing, IT, and operations teams at mid-size and enterprise organizations, Easy Projects keeps everyone accountable for group projects. The web-based solution gives managers a way to assign tasks to individuals, and then track the progress of those individual tasks with status reports, audit trails, and deadline notifications. Easy Projects can also be used to predict workload forces, which is particularly helpful in larger organizations when managers need to know who is available to work on upcoming projects and which team members are currently overloaded with existing tasks.
An inexpensive project management platform for teams, Easy Projects gives users the ability to plan projects, manage project portfolios, collaborate on projects, and track the progress of tasks. Templates speed up the time it takes to create new projects. Contributors to a given project can communicate through group discussions, file sharing, group events, chats, and real-time notifications.
Using advanced visualization tools, managers can quickly see how their projects are faring with unified dashboards, online calendars, and drag-and-drop Gantt charts. The dashboard is also where managers will visit the see project health, budgets, and the current status of individual tasks. Easy Projects supports critical paths and dependencies.
For larger organizations and teams, Easy Projects stands apart with its employee time tracking tools. The web-based solution gives managers a weekly view of all time entries related to their projects, while a Guest Portal provides restricted access for contributors or clients with limited roles. Custom web forms, automated notifications, integrations, and customizations are available, as well.
Easy Projects gives managers the ability to quickly see the most important information at a glance. From a unified dashboard, managers can get a general understanding of whether their projects are on track to meet goals and deadlines. Dashboards are completely customizable.
Click onto the Executive Dashboard, then look under the “What’s new this week” heading to see a list of all tasks that have been posted to your project with upcoming deadlines. Then, scan over to the Earned Value Analysis chart for a quick update on the health of your project. This chart should give you a good idea of whether your project is at risk, just as the Resource Loading Chart will show your resource loading for the upcoming month.
Deadlines matter in the scope of most projects, which is one of the reasons why Easy Projects has developed an integrated calendar that gives users a high-level overview of everything they have going on. From the calendar, you can see the health, status, and major milestones within all projects at your organization.
Keep your calendar organized by filtering the information by customers, portfolio, date range, or just about any other criteria. In addition to using your General Calendar to view the tasks, milestones, and events for your team and yourself, you can also use a Personal Planner to keep track of just your own schedule.
Easy Projects wasn’t designed for slackers. The project management’s My Assignments feature supports busy professionals by giving users the information they need to complete tasks with minimal distractions, and nothing more. Users can also share message histories and files they’re working on with their colleagues.
Click onto the “My Assignments” tab to see what you should be working on for the day. You can update the status of individual tasks as you progress throughout the day and record the time you spend on tasks for record keeping and billing purposes.
Resource planning is of incredible importance to leaders at growing organizations. Easy Projects offers resource planning tools to help managers stay in control of their most valuable assets, which may include employees, equipment, or time. A Resource Loading Simulator can answer questions like “Who is available to work on this task two weeks from now?” and “Will an existing schedule be compromised if we take on an additional project?”
If you’re a manager, then you’ll want to review your Resource Loading Reports to see how much each of your employees has on his or her plate. Using this information, you can shift resources or move deadlines to avoid both the over and under-utilization of important members of your team.
Not everyone needs complete access to a project in order to contribute. Clients, freelancers, and other stakeholders can view the status of certain projects in Easy Projects without seeing the type of day-to-day minutia that could be proprietary to the organization.
Setup guest accounts for your clients or collaborators from other departments at your company to let those users track projects through the Guest Portal. Using guest licenses, users can submit issues to your team. If you choose, they can also be notified when issues come up that require their attention. This is the ideal solution for customer approvals.
Organizations that adopt Easy Projects can import data directly from Excel or MS Project. They can use the API to integrate Easy Projects with existing systems or applications.
Easy Projects also integrates with QuickBooks and Microsoft Outlook.
Easy Projects offers hosted (SaaS) and in-house (on-premise) pricing. The cost of using the hosted version of Easy Projects is determined by the number of users and the specific features that an organization needs. A Pro plan costs $15.75 per user, per month, based on an annual plan. An Enterprise plan costs $18.75 per user, per month, based on an annual plan. Enterprise users have access to an unlimited number of portfolios and custom fields, while Pro users are limited to 60 and 200, respectively.
On-premise pricing starts at $189 per user, per year. An upgraded Enterprise plan is available for $225 per user, per year.
Shalene Madden, Learning Coordinator at Zenith Performance Solutions
EP is user friendly, easy to maneuver and our customer support representative has been very helpful and extremely timely in his response. We use EP not only for billing purposes but for project tracking and management. We would highly recommend EP.
Pros: User friendly. Formatted nicely. Lots of great functions.
Less than 6 months
John North, ►Looking for Authors ► Marketing and Business Strategist ►CEO ►2 x #1 Best Selling Author
If you are looking for a user friendly project management tool, Easy Projects is the answer. I've used Easy Projects before and it made my life easier since I could manage my employees' tasks without the need of always monitoring them and track their progress as well. Aside from that, there was also this option for communication wherein you can leave feedback or comments so employees can see them. There's no limit to the number of tasks that you can create, and you can assign them to as many users as you can. The platform overall is very transparent and it makes my employees focus on the things they need to prioritize
Value for money
Ease of use
Operations Director ( company, 51-200 employees)
We have been using Easy Projects for several years now to ensure that we keep within the constraints of our client projects. It is easy to use compared to other project management tools. The reporting tool is excellent as it allows us to run a number of different reports in which we can then assess a number of different factors, such as, how much time employees are spending on each project to ensure that we have quoted the project correctly. I would highly recommend it.
Pros: Excellent value for money, easy to use and navigate.
Cons: Loading times can be quite slow from one screen to another.
Alex MacNeil, Physician Engagement Manager at vRad
I have used Easy Projects for a year now and have been thoroughly satisfied with my experience. The sales team and support staff have always been available to walk me through my questions. I have found the software to be as extensive as needed for large projects, but also simple enough for small projects that do not require as much detail.
Pros: Pre-set & customized reporting; Excellent quick-view dashboard to show project health, estimated hours vs. projected hours, & desired activity statuses (e.g. delayed, due within a week); Resource loading, Custom field & forms.
Cons: Difficult to tie dependencies & interactivity between two or more seperate projects.
Lourdes Zalcik, Owner at Zalcik Translations
I have used EasyProjects for several years as my main project management tool, and I love it. It has everything I need for my home business projects. It has convenient ways to keep track of time, see project history, and reports.
Pros: Everything in one website. Now it has a mobile view. Easy to use Gantt-chart view. Easy and precise time-tracking system, history, reports, and billing.
Cons: Sometimes I would like the functionality of the full desktop website instead of the mobile view on my tablet.I had to learn how to manage some features, but I was not knowledgeable about project management, so it was a learning curve.
I have to say that Easy Projects is the easiest tool for managing our projects that I have tried. Not only is it easy to understand and intuitive, it is also accessible through all kinds of devices (so you don't have to stick to just your PC), and it does everything you could need to successfully complete your projects. I'm really happy with Easy Projects.
Pros: Ease of use, comprehensive set of features, $15 a month!
Cons: It's available in a bunch of different languages but not Chinese, if you care about that.
Easy Projects has increased our productivity and saved us our most valuable resources, time and money. Until this past year we had relied on Microsoft Project for 100% of our project management needs. It was becoming obvious as our project grew that the current system was not a cost effective or productive solution. It was expensive to license, resource intensive, and difficult if not impossible for most of our users to utilize in an effective, time efficient manner. Easy Projects has been an easy decision for us. We’re spending a quarter of the time and money we needed to invest in our prior systems and we’re seeing twice the results. We no longer need a stand alone server just to run the system like we did with our MS project server. EasyProjects requires little in resources and is a breeze to install on any existing web server. Additionally we no longer have to spend large amounts of time training our users. The interface is intuitive and easy to use. We’re spending far more time now working on our projects and less time entering information into the tracking system.