Easy Projects Pricing, Features, Reviews & Alternatives

Easy Projects

Project management and collaboration tools

4.36/5 (200 reviews)

Easy Projects overview

What is Easy Projects?

Easy Projects is a project management and collaboration platform for mid-size businesses and enterprises that help marketing, IT and operations teams replace a mess of spreadsheets, emails, and whiteboards with a single online tool. With Easy Projects everyone can see the status of their projects in real-time, keep employees accountable and predict resource availability. Your personal project management coach will oversee and ensure successful implementation from setup to training.

Easy Projects facilitates project management with planning tools including Gantt charts, resource loading simulations, and a project calendar. Users can also create and save project templates for recurring projects in order to avoid wasting time on duplicate data entry, and Easy Project also provides a range of pre-built templates for IT, marketing, engineering, and more.

Other Easy Projects features include resource planning, project portfolios, collaboration tools, time tracking, project budgeting, calendar planning, personal to-do lists, permissions management, and more. Projects can be broken down into tasks and tasks can then be assigned to team members with pre-set deadlines and priority. Easy Projects aims to encourage team collaboration through real-time chat, and decision making and sharing tools such as discussion boards, notifications, file sharing and group events.


Starting from
Pricing options
Free trial
Value for money
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Business size



United States, Australia, Canada, Germany, United Kingdom

Supported languages

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Easy Projects user reviews

Value for money
Ease of use
Customer support
Nancy S.

Easy Projects has proven to be a great way to bring all of the assets of a project together.

Used daily for 6-12 months
Reviewed 2018-02-01
Review Source: Capterra

All conversations, assets and proofing is done in one easily accessible place. We can more easily assign team members, switch designers working on a project and freelance projects to outside designers.

1. It's easily tweakable to fit our workflow. 2. We've had great, responsive customer service. 3. There's auto notifications to keep projects on track that can be set up according to the licensed user's preferences. 4. We can finally keep all conversations about projects in one place and they are archived to be reinitiated in the same way the next year. 5. It fit the budget well. It wasn't the most expensive nor the cheapest but had all of the options we were looking for in an online project management system-online proofing, forms that convert to projects, tweakable workflow, ability to have free guest users and automatic notifications.

1. The guest user experience isn't as strong. 2. We'd like to tweak the notifications for guest users per project but can't. There is a universal notification for all guest users that works well. Sometimes bugs the guest user too much though. 3. If 2 people are on a task and one clicks that they're done, they will still get notifications until the other person clicks done. It would be great if the notifications could stop for the person that completed their portion of the task once they click that they're done. 4. I really liked the Outlook integration option but wish it was available for Mac users. Over 50% of our office is on a Mac.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 9/10

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Colton E.

Great product with tons of customization.

Used daily for 6-12 months
Reviewed 2020-08-21
Review Source: Capterra

We love that each of our team has the ability to have a different view, so that way they see only what is important to them. Plus, we can see everyone's progress without having to bug them.

Although very small, the UI is a little outdated. Could definitely benefit from some more colours!

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 8/10

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Jennifer O.

I use Easy Project but I don't administer it. My projects are tracked there.

Used daily for 1-2 years
Reviewed 2018-03-14
Review Source: Capterra

My boss can see that I am super productive, not only from compiling statistics, but also because she is notified as I complete tasks.

We use a general project template and that helps me remember to do all the small, "finishing up" tasks.

I wish I could adjust the column widths on the "My Assignments" page. Only about 17 letters of the project names are visible, and I need to see more than that because most of our projects start out with a similar string of letters and numbers (the date, the campus, the college, etc). I end up using the Dashboard instead, which show s ALL my tasks, not just the ones I'm working on. The second column in My Assignments isn't useful to me, so if it could be customized so I could get rid of it (or move it to the third spot, since it doesn't matter if I can't see the whole word), that would be helpful.

Rating breakdown

Ease of use

Likelihood to recommend: 5/10

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Zuhairah A.

Project tracking and resource allocating is easy with Easy Projects

Used daily for 1-2 years
Reviewed 2021-01-21
Review Source: Capterra

Great experience working with Easy Projects. Every organization should give this software a try.

Managing time spend to completing each project and task is very possible with this software. It can mark project progress and track its level of completeness for us to get top of the work. Each members are assign to their representative role and will get access to tools only for their role.

All the tools and features work really well with our system, and i have non problem with this.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 10/10

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Jordan O.

Very efffective & useful, aside from search functions

Used daily for 1-2 years
Reviewed 2019-01-11
Review Source: Capterra

The accountability of each person on the projects has significantly improved for my job functions. I found that it is easier to keep track of tasks/projects without spending too much time hunting them down. You can see what tasks you're waiting on.

I like how easy it is to jump between projects and tasks. I also like how the tasks are set up under each project, showing you any dependencies you may need to keep in mind. I rarely use the gant view to see timelines, but I like the idea of it being there.

The user experience could use some improving. It would be nice to see some more details on the projects that applies specifically to your department or business. I would also like to see a better messaging interface. It is also frustrating to try and find past projects that have been worked on- Often times I will search a project by the number its titled, and it never shows up in the search function. The searching for projects is the most frustrating part of the software.

Rating breakdown

Ease of use
Customer support

Likelihood to recommend: 9/10

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Easy Projects pricing

Starting from
Pricing options
Free trial
View Pricing Plans

Pro: $24.00/user per month

Enterprise: contact Easy Projects for a custom pricing quote.

Volume and term discounts are available.

Easy Projects features

Collaboration Tools
Gantt/Timeline View
Milestone Tracking
Percent-Complete Tracking
Project Management
Project Planning
Project Planning/Scheduling
Reporting/Project Tracking
Resource Management
Status Tracking
Task Management
Task Progress Tracking
Task Scheduling
Third Party Integrations
Time & Expense Tracking

Security and privacy


Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

GetApp Analysis

Juggling multiple spreadsheets, email chains, and whiteboards is more than most project managers are prepared to handle. Easy Projects is a simple project management and collaboration solution that replaces traditional tools with a streamlined workspace. The end-to-end platform gives users the power to take the pulse of their projects and understand the status of all related tasks in real-time.

Best suited for marketing, IT, and operations teams at mid-size and enterprise organizations, Easy Projects keeps everyone accountable for group projects. The web-based solution gives managers a way to assign tasks to individuals, and then track the progress of those individual tasks with status reports, audit trails, and deadline notifications. Easy Projects can also be used to predict workload forces, which is particularly helpful in larger organizations when managers need to know who is available to work on upcoming projects and which team members are currently overloaded with existing tasks.

What is Easy Projects?

An inexpensive project management platform for teams, Easy Projects gives users the ability to plan projects, manage project portfolios, collaborate on projects, and track the progress of tasks. Templates speed up the time it takes to create new projects. Contributors to a given project can communicate through group discussions, file sharing, group events, chats, and real-time notifications.

Using advanced visualization tools, managers can quickly see how their projects are faring with unified dashboards, online calendars, and drag-and-drop Gantt charts. The dashboard is also where managers will visit the see project health, budgets, and the current status of individual tasks. Easy Projects supports critical paths and dependencies.

For larger organizations and teams, Easy Projects stands apart with its employee time tracking tools. The web-based solution gives managers a weekly view of all time entries related to their projects, while a Guest Portal provides restricted access for contributors or clients with limited roles. Custom web forms, automated notifications, integrations, and customizations are available, as well.

Who is Easy Projects For?

  • Experience level: All experience levels
  • Industry: All industries
  • Business size: Mid-size and enterprise organizations
  • Departments/roles: Marketing, IT, operations, and development
  • Budget/point: Starting at $15.75 per user, per month
  • Example customers: Toshiba, Reuters, Goodyear

Main Features

Executive Dashboards

Easy Projects gives managers the ability to quickly see the most important information at a glance. From a unified dashboard, managers can get a general understanding of whether their projects are on track to meet goals and deadlines. Dashboards are completely customizable.

Click onto the Executive Dashboard, then look under the “What’s new this week” heading to see a list of all tasks that have been posted to your project with upcoming deadlines. Then, scan over to the Earned Value Analysis chart for a quick update on the health of your project. This chart should give you a good idea of whether your project is at risk, just as the Resource Loading Chart will show your resource loading for the upcoming month.

Project Calendars

Deadlines matter in the scope of most projects, which is one of the reasons why Easy Projects has developed an integrated calendar that gives users a high-level overview of everything they have going on. From the calendar, you can see the health, status, and major milestones within all projects at your organization.

Keep your calendar organized by filtering the information by customers, portfolio, date range, or just about any other criteria. In addition to using your General Calendar to view the tasks, milestones, and events for your team and yourself, you can also use a Personal Planner to keep track of just your own schedule.

My Assignments

Easy Projects wasn’t designed for slackers. The project management’s My Assignments feature supports busy professionals by giving users the information they need to complete tasks with minimal distractions, and nothing more. Users can also share message histories and files they’re working on with their colleagues.

Click onto the “My Assignments” tab to see what you should be working on for the day. You can update the status of individual tasks as you progress throughout the day and record the time you spend on tasks for record keeping and billing purposes.

Resource Planning

Resource planning is of incredible importance to leaders at growing organizations. Easy Projects offers resource planning tools to help managers stay in control of their most valuable assets, which may include employees, equipment, or time. A Resource Loading Simulator can answer questions like “Who is available to work on this task two weeks from now?” and “Will an existing schedule be compromised if we take on an additional project?”

If you’re a manager, then you’ll want to review your Resource Loading Reports to see how much each of your employees has on his or her plate. Using this information, you can shift resources or move deadlines to avoid both the over and under-utilization of important members of your team.

Guest Portals

Not everyone needs complete access to a project in order to contribute. Clients, freelancers, and other stakeholders can view the status of certain projects in Easy Projects without seeing the type of day-to-day minutia that could be proprietary to the organization.

Setup guest accounts for your clients or collaborators from other departments at your company to let those users track projects through the Guest Portal. Using guest licenses, users can submit issues to your team. If you choose, they can also be notified when issues come up that require their attention. This is the ideal solution for customer approvals.


Organizations that adopt Easy Projects can import data directly from Excel or MS Project. They can use the API to integrate Easy Projects with existing systems or applications.

Easy Projects also integrates with QuickBooks and Microsoft Outlook.


Easy Projects offers hosted (SaaS) and in-house (on-premise) pricing. The cost of using the hosted version of Easy Projects is determined by the number of users and the specific features that an organization needs. A Pro plan costs $15.75 per user, per month, based on an annual plan. An Enterprise plan costs $18.75 per user, per month, based on an annual plan. Enterprise users have access to an unlimited number of portfolios and custom fields, while Pro users are limited to 60 and 200, respectively.

On-premise pricing starts at $189 per user, per year. An upgraded Enterprise plan is available for $225 per user, per year.

Bottom Line

  • Project management and collaboration platform
  • Designed for busy marketing, IT, and operations teams
  • Guest portals give clients and stakeholders limited access
  • Allows managers to plan every aspect of their projects with ease
  • Mobile version lets users work from anywhere, anytime

Videos and tutorials

Additional information for Easy Projects

Key features of Easy Projects

  • Approval workflows
  • Communication management
  • Critical path & multiple dependencies
  • Custom fields
  • Custom reports
  • Desktop notifications
  • Document Storage
  • Drag & drop
  • Email Integration
  • Email notifications
  • Expense tracking
  • File sharing
  • Gantt chart
  • Guest/client portal
  • Image Annotation
  • Image annotations
  • Incoming requests & forms
  • Kanban board
  • Labour cost performance reports
  • Machine Learning
  • Monitoring
  • Multiple Projects
  • PDF & Excel export
  • Permissions management
  • Personal to-do list
  • Portfolio analysis
  • Project Workflow
  • Project billing
  • Project budgeting
  • Project dashboard
  • Project management
  • Project planning
  • Project portfolio
  • Project reports
  • Project templates
  • Real time data
  • Reporting and Statistics
  • Resource capacity planning
  • Resource loading report
  • Resource loading simulation
  • Resource planning
  • Resource tracking
  • Schedule performance reports
  • Task management
  • Team collaboration
  • Team messages
  • Template management
  • Third party integrations
  • Time reporting
  • Time tracking
  • Time tracking project
View All Features


Encourage team collaboration with real-time communication, decision making & sharing tools such as discussion boards, notifications, file sharing and group events.

Plan projects and tasks using Gantt charts, critical paths, resource loading reports, multiple dependencies and a project calendar.

Create an unlimited number of tasks; track task statuses; view tasks by the ​hour, day, or week; edit tasks; and more.

Gain complete visibility over all critical project info with a customizable dashboard to view whatever you like: project budgets, hours logged, open issues, delays.

Use the color-coded resource loading report to see the workloads of each of your team members, seeing who is available and which resources are under or over-utilized.

Use the Enterprise version to access complete portfolio management with support for Critical Path method project planning.

Allow clients, stakeholders and other departments within the company to track the status of projects themselves through the Guest Portal.

Current clients have reported a 30% decrease in project duration time, a 98% on-time project completion rate and a 20% decrease in employee stress.