KeyedIn Pricing, Features, Reviews & Alternatives


Cloud-based project & portfolio management software

4.27/5 (41 reviews)

KeyedIn overview

What is KeyedIn?

KeyedIn provides a solution for managing projects, programs and entire portfolios – from a single platform. Ideal for both teams just getting started with formal PMO practices or those looking to advance their project and portfolio maturity, KeyedIn provides a comprehensive view of the status of every project starting from the top down and combining that with bottom up usability and functionality. Used by project managers, boardroom decision-makers, and frontline users, KeyedIn increases success rates and profit margins, enables better decisions about project selection, planning, and prioritization and optimizes resource usage across the entire business.

KeyedIn solution is ideal for 3 distinct use cases:

Project Portfolio Management for the PMO
Easily plan and manage your portfolio projects. Our highly intuitive portfolio management functionality provides top down visibility of all projects within the portfolio and all of the tools required to successfully manage projects and resources - from a single view. From our drag and task planning, through to our unique project status reporting process, KeyedIn enables users to keep in constant touch with project progress and performance throughout the duration of their projects.

KeyedIn for Embedded Services Teams
Embedded Services Organizations (ESO) leverage KeyedIn to help plan their incoming services engagements, forecast their demand for resources and capacity to deliver, manage the execution of service projects with accurate information and status reporting, and measure the effectiveness of projects for improved planning the next time around. ESOs working to implement software, track resource utilization against a fixed-fee agreement, or improve their margins leverage KeyedIn to help improve projects and meet their business objectives.

KeyedIn for Business Transformation Units
For teams with a business transformation initiative going on, it makes a big difference to have a sound project and portfolio management practice in place to help with change management. PPM helps business transformation units plan and manage change throughout the organization, centralize information into a single location, and track progress against goals. Ease communication and drive change from the top down for best implementation of your strategic transformation through sound PPM.


Pricing options
Free trial
Value for money
View Pricing Plans


Business size



United States, Australia, Canada, United Kingdom

Supported languages

KeyedIn screenshot: Gantt Charts for Project Planning with easy drag-and-drop resource assignments.The Project Management Office with KeyedInKeyedIn screenshot: Capacity and Demand PlanningKeyedIn screenshot: Get resource information - all in one place.KeyedIn screenshot: Track utilization and identify gaps or overages.KeyedIn screenshot: Demand management and prioritization of your most important requests.KeyedIn screenshot: Manage deliverables and track progress over time.KeyedIn screenshot: Forecast at the project, program, or portfolio level for accurate planning.KeyedIn screenshot: Portfolio analysis takes a look at your investments to compare against each other or balance how much is spent on operations vs. strategic projects.KeyedIn screenshot: Portfolio insights provides data on all projects and risks at the portfolio level for improved decision making.KeyedIn screenshot: Program management provides up to date information on your most critical work.KeyedIn screenshot: Portfolio Kanban view pulls easy to use kanban functionality and applies it to the portfolio level. See the status of any in flight project and keep track of stuck projects while maintaining an up to date backlog.KeyedIn screenshot: Model scenarios to remain agile in your workflows and choose the best path forward.KeyedIn screenshot: Assess risk of projects and programs to ensure you are investing in projects that will provide the highest return.KeyedIn screenshot: Simple timesheet entries help keep data accurate and ease future planning.KeyedIn screenshot: Resource allocations ensure you have the right people on the right project - every time.Dashboards and AnalyticsBusiness Transformation with KeyedIn

KeyedIn user reviews

Value for money
Ease of use
Customer support
Natalie S.

We have really begun to enjoy using KeyedIn and have seen the benefits.

Used daily for 6-12 months
Reviewed 2018-02-21
Review Source: Capterra

I like that we can track project plans based on tasks. It really works well for our company and helps keep our projects on point. I also like that we can set objectives (deliverables) and dates for those deliverables. This allows us to see when tasks are starting to "creep up" on the due date and either add more resources or push the deliverable date out. I also like that if we do push the deliverable out, we have to give a reason and the SW keeps track each time we push the date. This allows me to go back when the project is done, determine which dates we missed and see the reaons for the delay. I think this will help us find holes in our processes and fix them going forward. I really like the resource management tool, but are still pretty new to using it, so my knowledge is somewhat limited. Thus far, I am seeing some promise and anticipate it will become a very valuable tool. We are also just getting started in learning the reporting functions, but so far they are able to give us the exact information we need. It has made my weekly reporting to our Senior Team much more manageable and accurate.

I don't like that there isn't a customer portal available. We also manage customer installs with this software and it would be nice to give the customer a link or temporary sign on they can use to view the progress of their project. We can setup a user, but believe it take a license and we have around 50 - 100 customer installs going at any given time. Managing those users would be a nightmare, so we are opting to just email them reports from the system.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 8/10

Minimize review

Jaime K.

KeyedIn Projects - Customer Feedback

Used daily for 6-12 months
Reviewed 2019-09-13
Review Source: Capterra

Since making the decision to work with KeyedIn and adopt their product, the relationship with the KeyedIn team has been excellent; which made the configuration, build, test and implementation as painless as possible. We were able to request / have applied minor modifications to the "out of the box" package to suit our internal operating model and existing processes and we have thus far managed to roll out KeyedIn to all those that use it day to day as a project / programme management tool and feedback / adoption rates are very positive. KeyedIn appear to treat their customers as "partners" and are very flexible / agile and open to negotiation (which has made things easier when selling into our business). We never have an issue engaging with KeyedIn and their tech support team are quick to respond when we have technical queries that we are unable to solve internally. I would say that although this product is not the market leader right now, KeyedIn's flexibility, agility and desire to build the best value add / simple to use product (in partnership with their customers whom are readily invited to forward ideas for improvements) will take them to the next level.

KeyedIn Projects is very intuitive / easy to utilise and is extremely feature rich; with an excellent user interface and bags of potential for the future (given regular "releases" that introduce an array of major / minor enhancements). Navigation around KeyedIn is relatively straight-forward to get to grips with, and bottom up / top down views all seem to work seamlessly together. On screen dashboards and data "widgets" (out of the box) are very useful / neat and can be easily configured / tailored for different users / executives / role types across any organisation. Powerful data mining / search / filter features allow us to very easily understand how our portfolio is progressing (in real time) and gives you instant ability to drill down to the heart of any risks / issues and the user interface is such that anyone within our organisation is able to be presented with their own customised dashboard and focus on what matters to them.

A little more work is required to improve reporting outputs and ability to construct and run custom reports. However, major KeyedIn Project enhancement releases (scheduled in coming months appear to be addressing this), together with addressing customer feedback on the product and modifying where customer suggestions add real value across their customer base.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 9/10

Minimize review

Chad G.

Indescribably disappointed

Used daily for 2+ years
Reviewed 2021-04-22
Review Source: Capterra

Dismal at best. I am generally a loyal non-complaining individual. However this software was horrible, absolutely in-accurate and largely worthless, but cost us a fortune.

I loved the idea of the software. All of the features and the white papers painted a wonderful picture of how we could use this software and improve our business.

The deployment is one of the worst projects I have ever been involved with. It took forever, we had several people in the company start then leave.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 0/10

Minimize review

Smita S.

Easy, comprehensive, detailed

Used daily for 1-2 years
Reviewed 2021-01-19
Review Source: Capterra

It is very easy to use. Different projects and non-projects items can be easily tracked.

Nothing that I do not like from a User perspective.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 10/10

Minimize review

Howard I.

KeyedIn First Impressions

Used daily for less than 6 months
Reviewed 2019-09-12
Review Source: Capterra

We are creating a PMO within the business and using KeyedIn to replace a far simpler project planning tool. Hence the learning curve has been quite steep for both the project teams in terms of the complexity of the KeyedIn administration and for the project managers in terms of managing the change from running a simple plan to running a KeyedIn project.

Feature rich, graphically rich, intuitive user interface, with strong portfolio and programme capabilities.

Inability to easily manage task-based dependencies across multiple projects and surface this at programme or portfolio level, thereby making it harder to effectively prioritise resources across multiple projects

Rating breakdown

Ease of use
Customer support

Likelihood to recommend: 9/10

Minimize review

KeyedIn pricing

Pricing options
Free trial
View Pricing Plans

KeyedIn is delivered online as a cloud application, dramatically lowering your cost and leaving the IT to us. Online Project & Resource Management software is available from as little as $25 per user per month and vary depending on licensing requirements.

KeyedIn features

Collaboration Tools
Gantt/Timeline View
Milestone Tracking
Percent-Complete Tracking
Project Management
Project Planning
Project Planning/Scheduling
Reporting/Project Tracking
Resource Management
Status Tracking
Task Management
Time & Expense Tracking

Task Progress Tracking (254 other apps)
Task Scheduling (223 other apps)
Third Party Integrations (220 other apps)

Security and privacy


Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for KeyedIn

Key features of KeyedIn

  • Collaborative planning
  • Mobile App for iPhone & Android
  • Project hierarchy
  • Deliverables management
  • Cross project dependencies management
  • KPI tracking
  • Action views
  • Activity management
  • Activity tracking
  • Assignment management
  • Audit trail
  • Automatic notifications
  • Automatic reminders
  • Customizable reporting
  • Data synchronization
  • Data visualization
  • Resource demand planning
  • Financial management
  • Forecasting
  • Gantt charts
  • Issue management
  • Lifecycle management
  • Mobile integration
  • Multi-currency
  • Multi-language
  • Portfolio management
  • Progress tracking
  • Project planning
  • Project templates
  • Projections
  • Real time data
  • Real time reporting
  • Recurring billing
  • Resource allocation
  • Resource management
  • Scenario modeling
  • Project status reporting
  • Status tracking
  • Strategic planning
  • Timesheets
  • Prioritizing
  • Automated scheduling
  • Benefits management
  • Billing & invoicing
  • Budgeting
  • Goal setting / tracking
  • Time & expense tracking
  • Cost tracking
  • Custom fields
  • Ticket management
  • Dashboard creation
  • Reimbursement management
  • Graphical data presentation
  • Reporting & statistics
  • Business process control
  • Strategic risk analysis
  • Widgets
  • Document management
  • Task management
  • Contract management
  • Collaboration tools
  • Project management
View All Features


-Project and Portfolio Management: Create hierarchies and architect your projects to meet business objectives
-Resource Management: Improve resource planning, management and efficiency, and track performance of resources for improved forecasting and planning
-Agile Portfolio Management: Bring your agile strategy to the portfolio level with prioritized backlogs, agile resource strategy and dynamic execution so your team is always executing the most important projects
-Strategic Alignment: Align your organization with business priorities from the top down. Ensure you are balancing maintenance projects with innovative initiatives
-Work Management: Bottom up flexibility and execution provides teams with an easy way to update tasks and get information into a central location
-Reporting and Dashboards: Gain visibility into all project work for improved communication and decision making
Align IT Projects with Business Objectives.
Analyze Resource Demand and its impact on Capability.
Forecast Project Costs, Analyze Performance and Budgets.
Measure Project Execution Performance.