Mavenlink Features

Mavenlink

Project Management, Resource Planning, & PSA software

4.22/5 (368 reviews)

Mavenlink Feature Summary

  • Shared workspace
  • Time tracking by project
  • Accounting integration
  • Ad hoc reporting
  • Collaborative review
  • Collaborative workspace
  • CRM integration
  • Estimating
  • File sharing
  • Financial reports
  • Forecasting
  • Gantt charts
  • Multiple billing rates
  • Multiple projects
  • Planning tools
  • Profitability analysis
  • Progress reports
  • Progress tracking
  • Project Accounting
  • Project planning
  • Project templates
  • Project time tracking
  • Projections
  • Real time analytics
  • Real time updates
  • Resource allocation
  • Resource Management
  • Task planning
  • Task scheduling
  • Task tracking
  • Third party integration
  • Timer
  • Timesheets
  • Design management
  • Prioritizing
  • Budgeting and forecasting
  • Drag & drop interface
  • Time & expense tracking
  • API
  • Critical path
  • Custom fields
  • Business intelligence
  • Project estimating
  • Performance reports
  • Task management
  • Collaboration tools
  • Project management

Mavenlink Features In Depth

Manage Multiple Projects

When it rains, it pours. Most business professionals are expected to juggle multiple projects simultaneously, without dropping the ball with regard to the important tasks and milestones that must be met to keep clients happy.

Create a new project to get started using Mavenlink, making sure to select whether you’re the provider or the customer in a given setup. You can use project templates to quickly populate a project’s tasks, or add tasks manually. Mavenlink gives you the option to add a due date for the project, and to invite key players within your organizations who are also responsible for working on the project. Only these colleagues will be able to see the details of the project that you have uploaded.

Collaborate with Teammates

Mavenlink centralizes and prioritizes conversations, activities, and tasks within a unified platform, which means business users can spend more time communicating with one another and less time struggling to stay organized.

Post a message in your Activity Stream to collect contributions from teammates who are working together with you on a project. Mavenlink gives you the option to view all your projects in a global feed or view projects individually in separate project feeds. In addition to posting written comments, you can also attach Google files or upload your own files within an Activity Stream.

Prioritize Tasks

Tasks are an incredibly important part of collaborative work, which is why Mavenlink developed a series of task management features for its users. Drag-and-drop prioritization allows companies to re-order tasks based on the level of importance or in order of due dates. Meanwhile, time and budgets are also tracked and reported on the task level.

Click on the Task Tracker tab to view the tasks that have been set up for a specific project you’re working on. In addition to creating basic tasks with due dates and tags, you can create subtasks that add granularity to project tasks and deliverables. Mavenlink allows you to sync your tasks into a convenient location with Google Tasks, as well.

Use Gantt Charts

Gantt charts allow businesses to create dependencies between tasks. The visual timelines that users create by enabling Gantt charts help organizations get a better handle on where various projects stand in relation to one another. Gantt charts are especially useful for identifying resources, tasks, and dates at the beginning of a project.

View your Gantt charts to quickly assess the status and progress of any project you’re affiliated with. From the Gantt View, you can define how two tasks are related to one another, and you can assign dependencies. When a project timeline or scope changes, Mavenlink’s “Cascade Changes” feature automatically adjusts all dependent tasks to reflect the changes that have been made.

Competitor Feature Comparison

@mentions
API
Access Control
Accounting Integration
Action Item Tracking
Activity Dashboard
Activity Tracking
Ad hoc Analysis
Ad hoc Reporting
Agile Software Development
Approval Process Control
Asset Management
Assignment Management
Audit Trail
Authentication
Automated Billing
Automated Scheduling
Automatic Adjustments
Automatic Notifications
Availability Management
Billable Hours Tracking
Billing & Invoicing
Budgeting
Bug Tracking
Business Intelligence
CRM Integration
Calendar Management
Campaign Management
Charting
Collaboration Tools
Collaborative Review
Collaborative Workspace
Commenting
Communication Management
Configurable Workflow
Cost Analysis
Cost Tracking
Critical Path
Custom Fields
Customizable Reporting
Dashboard Creation
Data Import/Export
Data Visualization
Deadline Management
Design Management
Document Management
Document Storage
Drag & Drop Interface
Email Alerts
Email Integration
Employee Onboarding
Estimating
Event Management
Expense Tracking
File Management
File Transfer
Financial Analysis
Forecasting
Forms Management
Forum / Discussion Board
Gantt Charts
General Ledger
Invoice Management
Job Costing
Job Management
Job Scheduling
Job Tracking
Knowledge Base Management
Leave Tracking
Mobile Alerts
Monitoring
Multi-Currency
Multi-Department / Project
Multiple Projects
Performance Reports
Permission Management
Planning Tools
Prioritizing
Productivity Reporting
Profit / Loss Statement
Profitability Analysis
Progress Reports
Progress Tracking
Project Budgeting
Project Estimating
Project Management
Project Planning
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
QuickBooks Integration
Real Time Analytics
Real Time Data
Real Time Monitoring
Real Time Notifications
Real Time Updates
Recurring Tasks
Reminders
Reporting & Statistics
Resource Allocation
Resource Management
Role-Based Permissions
Search Functionality
Status Reporting
Status Tracking
Tagging
Task Management
Task Planning
Task Scheduling
Task Tracking
Template Management
Third Party Integration
Time & Expense Tracking
Timeline Management
Timer
Timesheets
Trend Analysis
Version Control
Visual Analytics
Workflow Management
Visit WebsiteCompare App
@mentions
API
Access Control
Accounting Integration
Action Item Tracking
Activity Dashboard
Activity Tracking
Ad hoc Analysis
Ad hoc Reporting
Agile Software Development
Approval Process Control
Asset Management
Assignment Management
Audit Trail
Authentication
Automated Billing
Automated Scheduling
Automatic Adjustments
Automatic Notifications
Availability Management
Billable Hours Tracking
Billing & Invoicing
Budgeting
Bug Tracking
Business Intelligence
CRM Integration
Calendar Management
Campaign Management
Charting
Collaboration Tools
Collaborative Review
Collaborative Workspace
Commenting
Communication Management
Configurable Workflow
Cost Analysis
Cost Tracking
Critical Path
Custom Fields
Customizable Reporting
Dashboard Creation
Data Import/Export
Data Visualization
Deadline Management
Design Management
Document Management
Document Storage
Drag & Drop Interface
Email Alerts
Email Integration
Employee Onboarding
Estimating
Event Management
Expense Tracking
File Management
File Transfer
Financial Analysis
Forecasting
Forms Management
Forum / Discussion Board
Gantt Charts
General Ledger
Invoice Management
Job Costing
Job Management
Job Scheduling
Job Tracking
Knowledge Base Management
Leave Tracking
Mobile Alerts
Monitoring
Multi-Currency
Multi-Department / Project
Multiple Projects
Performance Reports
Permission Management
Planning Tools
Prioritizing
Productivity Reporting
Profit / Loss Statement
Profitability Analysis
Progress Reports
Progress Tracking
Project Budgeting
Project Estimating
Project Management
Project Planning
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
QuickBooks Integration
Real Time Analytics
Real Time Data
Real Time Monitoring
Real Time Notifications
Real Time Updates
Recurring Tasks
Reminders
Reporting & Statistics
Resource Allocation
Resource Management
Role-Based Permissions
Search Functionality
Status Reporting
Status Tracking
Tagging
Task Management
Task Planning
Task Scheduling
Task Tracking
Template Management
Third Party Integration
Time & Expense Tracking
Timeline Management
Timer
Timesheets
Trend Analysis
Version Control
Visual Analytics
Workflow Management
Visit WebsiteCompare App
@mentions
API
Access Control
Accounting Integration
Action Item Tracking
Activity Dashboard
Activity Tracking
Ad hoc Analysis
Ad hoc Reporting
Agile Software Development
Approval Process Control
Asset Management
Assignment Management
Audit Trail
Authentication
Automated Billing
Automated Scheduling
Automatic Adjustments
Automatic Notifications
Availability Management
Billable Hours Tracking
Billing & Invoicing
Budgeting
Bug Tracking
Business Intelligence
CRM Integration
Calendar Management
Campaign Management
Charting
Collaboration Tools
Collaborative Review
Collaborative Workspace
Commenting
Communication Management
Configurable Workflow
Cost Analysis
Cost Tracking
Critical Path
Custom Fields
Customizable Reporting
Dashboard Creation
Data Import/Export
Data Visualization
Deadline Management
Design Management
Document Management
Document Storage
Drag & Drop Interface
Email Alerts
Email Integration
Employee Onboarding
Estimating
Event Management
Expense Tracking
File Management
File Transfer
Financial Analysis
Forecasting
Forms Management
Forum / Discussion Board
Gantt Charts
General Ledger
Invoice Management
Job Costing
Job Management
Job Scheduling
Job Tracking
Knowledge Base Management
Leave Tracking
Mobile Alerts
Monitoring
Multi-Currency
Multi-Department / Project
Multiple Projects
Performance Reports
Permission Management
Planning Tools
Prioritizing
Productivity Reporting
Profit / Loss Statement
Profitability Analysis
Progress Reports
Progress Tracking
Project Budgeting
Project Estimating
Project Management
Project Planning
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
QuickBooks Integration
Real Time Analytics
Real Time Data
Real Time Monitoring
Real Time Notifications
Real Time Updates
Recurring Tasks
Reminders
Reporting & Statistics
Resource Allocation
Resource Management
Role-Based Permissions
Search Functionality
Status Reporting
Status Tracking
Tagging
Task Management
Task Planning
Task Scheduling
Task Tracking
Template Management
Third Party Integration
Time & Expense Tracking
Timeline Management
Timer
Timesheets
Trend Analysis
Version Control
Visual Analytics
Workflow Management
Visit WebsiteCompare App

Mavenlink Feature Reviews

25 reviewers had the following to say about Mavenlink's features:

Pat Buono

Works well for agencies

2019-12-18

Team collaboration with public and private posts can be more streamlined than emails, which can become siloed.

Pros

Budget tracking is easy and effective, although depending on configuration, it can differ between the finances and budget tabs within a project. Gantt view is super helpful for changing timelines and communicating with client.

Cons

The task tracker sometimes is really slow to load when moving tasks around within a given project.

Rating breakdown

Ease of use
Features

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
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Steven Buck

Verified Reviewer

Great for when you need something more robust than Basecamp

2016-01-05

The drawback for our agency using Basecamp was trying to manage complex task schedules and monitoring/measuring the efficiency of our resources.

Pros

robust project planning resource planning visual timeline (gantt charts) dependent tasks project profitability analysis

Cons

cost when compared to basecamp (or equivalent) the initial transition was difficult (I'm not sure that is avoidable)

Rating breakdown

Value for money
Ease of use
Customer support

Time used: 6-12 months

Source: GetApp
2 of 2 people found this review helpful
Helpful?   Yes   No
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Erin Hime

Clubessential Project Manager

2019-04-11

A great project management software.

Pros

I love that it can be used to track project progress and trainers can also track their time against their projects.

Cons

It is also very hard to search for specific projects. Being able to drill down for specific projects would be awesome.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
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Meaghan Siemensma

Verified Reviewer

Mavenlink

2016-01-04

Mavenlink is an intuitive and well designed project management tool.

Pros

Easy of use Financial management tools Resource management tools Multiple project views - Gantt chart, list, card

Cons

WIP reporting - hours invoiced through the additional line items do not reflect in the WIP report

Rating breakdown

Value for money
Ease of use
Customer support

Time used: 6-12 months

Source: GetApp
Helpful?   Yes   No
Read more
Anonymous
Manager (Information Technology and Services company, 11-50 employees)
Verified Reviewer

Project Management tool and more

2015-12-22

It manages my projects, tracks our time, expenses and reports our metrics.

Pros

I am able to build our project plans, assign users to their tasks, give them insight into their activities, budgets, timelines.

Cons

The expenses needs to be worked out but Mavenlink has bridged that gap until they can enhance that part of the product with reporting.

Rating breakdown

Value for money
Ease of use
Customer support

Time used: Less than 6 months

Source: GetApp
Helpful?   Yes   No
Read more
Anonymous
Founder & President (Marketing and Advertising company, 1-10 employees)
Verified Reviewer

WRIKE to MAVENLINK USER

2016-10-25

In write you can't track time and expenses.

Pros

Don't have to use a third party tool

Cons

- You can't rename the issue or task items. For example, sometimes I want to change the status title from "needs info" to "client review" -- and I can't edit the status (I could do this in Wrike).

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10

Recommendations to others considering Mavenlink

- If you're tech savvy, I won't pay for the demo upgrades - Good tool if you have a team to manage and if you manage a lot of details. - Good if your team is virtual or mostly digital. - Not ideal for ppl who aren't tech savvy.

Source: GetApp
Helpful?   Yes   No
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David Panzarella

Verified Reviewer

Mavenlink will save you tons of time and money!

2016-07-01

Though it can seem a bit pricey, the tool itself covers a wide array of what our company needs on a daily basis: from project management to billing integration with our Quickbooks.

Pros

Project Management Milestone Management Task Management Resource Management Invoicing Planning App integration

Cons

Mobile app still needs work Pricey, but not that much in the grand scheme of things.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10

Recommendations to others considering Mavenlink

Mavenlink can be a "be all" solution for nearly any business. From project management to invoicing, it just works!

Source: GetApp
1 of 1 people found this review helpful
Helpful?   Yes   No
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Michael Kren

The basics are there, but too many features fall flat.

2017-11-12

Benefits include matching estimates and budgets to tasks and breaking apart milestones with tasks and sub-tasks. Activity communication is pretty good.

Pros

I can add a project, estimates and budget and track overall progress. It has given us a more robust look at what is happening across all projects.

Cons

Resource Management requires duplicate entry of information between planned and scheduled time.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

4/10
Source: Capterra
Helpful?   Yes   No

Response from Mavenlink


Thank you for your insight and feedback regarding your experience. We have forwarded your feedback to our product team and will continue to strive to do better. Your CSM has reached out out to you to learn more and continue to advocate on your behalf, regarding these product enhancements and all your concerns. We look forward to continue to working closely with you regarding your experience. Have a nice day and happy holidays.

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Anonymous
(Computer Software company, 501-1000 employees)

Mavenlink application is a solid project management platform.

2018-01-31

Able to track time and projects all in one place.

Pros

It is a vast feature project management tool. It's a stable product and have open API.

Cons

Need Mobile app.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Kaushal Arwal

Mavelink is the best Project Management system I have ever used

2018-01-10

A perfect task management system with tracking.

Pros

I also like the templated they are offering for a Project Plan

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
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Daniella Abbott

Not my favorite project management software

2019-03-26

Long story short, there are better project management tools out there.

Pros

You can create tasks, track time, and attach essential info.

Cons

It's less user-friendly and more difficult to track a project from start to finish.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

4/10
Source: Capterra
Helpful?   Yes   No
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Amanda Davenport

Excellent, easy-to-use software!

2017-11-28

Easy project planning, time sheet tracking and invoicing capabilities.

Pros

The user friendly interface and the fact that the engineering team actually listens to the customers by putting recommendations on their road map and rolling out new features!

Cons

That would greatly help in calculating margins on projects.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Micquella Anthony

Verified Reviewer

Great product, great team!

2016-07-12

Mavenlink has hugely improved this with its reporting, resource management, project planning, and time tracking all in one system.

Pros

- Ability to compare scheduled hours to actual hours - Robust reporting, both custom and out of the box options - Interactive Gantt - Easy to link conversation to project tasks - Flexible project templates for team re-use - Custom fields - Amazingly supportive Mavenlink team!!

Cons

While these are my biggest cons, I also know there's improvements on the way: - Building a project plan takes a little getting used to if you're a diehard Microsoft Project person

Rating breakdown

Value for money
Ease of use
Customer support

Time used: 1-2 years

Source: GetApp
2 of 2 people found this review helpful
Helpful?   Yes   No
Read more
Anonymous
(Construction company, 51-200 employees)

Managing resources and reporting with Mavenlink

2020-08-17

Monthly or recurring expenses and one-off expenses are wonderfully managed, and future planning is realistic and tracking tasks and issues through GANTT charts is decent.

Pros

Profitability for projects and related reports are easily generated, resources (team members) can be assigned to projects and utilization prediction also helps in future planning for projects.

Cons

Considering to switch from a renowned PM software, we are considering Mavenlink throughout our operations, however the software does need a bit of tweaking here and there, e.g. search feature. It does do the job effectively, however not really the software to pay for when in a construction based consultancy.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Danielle Yannotti

Danielle's Mavenlink Review

2015-06-22

Pros

I also think the Gantt charts are great!

Cons

I wish there was a way to track your subtasks, not just your main tasks.

Rating breakdown

Ease of use
Features
Customer support

Time used: Less than 6 months

Likelihood to recommend

9/10

Recommendations to others considering Mavenlink

I'd say that Mavenlink is a really easy to learn and use project management tool. I would definitely recommend it.

Source: Software Advice
Helpful?   Yes   No
Read more
Guy Soulliere

Excellent User Interface

2020-06-25

Pros

Project task management is a huge improvement over our legacy product.

Cons

Still waiting for the golden feature of copy/paste similar tasks to save me even more time.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Marketing and Advertising company, 51-200 employees)

Time Tracking Tool for Agencies

2019-10-16

Would be 100% better if it also included a project management tool like Asana or Basecamp.

Pros

Mavenlink is a great tool for basic time tracking in a dynamic marketing agency.

Cons

The project management offerings that Mavenlink supports are a bit clunky and specific.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Bill Bass

Very Intuitive Application

2011-03-30

It has really helped our collaboration and efficiency.

Pros

Project Management + Time Tracking + Invoicing

Cons

No app yet.

Source: GetApp
2 of 3 people found this review helpful
Helpful?   Yes   No
Read more
Joe Harrison

Easy collaboration and can stay organized

2018-03-22

Pros

A simple and clean user interface that is easy to navigate, has clear data visualization tools, and lets our project managers see the exact information they need.

Cons

Hard to prevent user error from tracking hours to expense tasks which causes the budget to burn.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Software Advice
Helpful?   Yes   No
Read more
ravi rajotiya

Good tool for Internal improvements

2018-01-30

It made the team fulfil tasks faster.

Pros

We have put resource planning somewhere easily accessible for the whole company.

Cons

Everything is fine, it is just we use custom fields on almost all tasks we create, so when created templates with these task lists because we re-use a lot of the same tasks.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Brooke Coe

Verified Reviewer

I can now put my data to work for me

2016-10-18

The quick snapshots of the Analytics reports let you know if you're on track while the trends that are pulled from the Insights are very powerful to help us manage and course correct our estimate, resourcing and burn rate.

Pros

Resourcing, Scheduling for projections, the ability to compare actuals vs. scheduled/estimates, timetracking with a timer/timesheet or in the weekly timesheet tool - flexibility to do it however works best for you.

Cons

The Gantt chart is slow to load when you have a large project plan, there is no in tool estimate feature really that is comprehensive, there are workarounds, but would love to see that added.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10

Recommendations to others considering Mavenlink

Great for a small-medium sized company. Really simple to use and support is great. This allows me to manage my team and my company's profits through easy-to-use dashboards to understand what's going on at a project level as well as companywide. I no longer feel like I'm throwing a dart in the dark. Take Mavenlink to combine all your project management and financial information into one tool, you'll be happy you did.

Source: GetApp
Helpful?   Yes   No
Read more
Tristan Dobbs

Our Next-Generation Project Management Tool

2018-09-12

Before, we were managing change orders through written communication and supporting documentation, but now we are able to have the discussion in project meetings, then pass through the Change Order approval as a budget change and there is an affirmative action on their part.

Pros

A feed that allows you to keep track of official communications and notes is perfect, plus it keeps clients involved. The API is also very strong and allows us to generate reports FAR beyond what is offered by Mavenlink.

Cons

The Gantt chart needs a lot of work.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Andy Newbill

Invaluable SW for professional services businesses

2019-08-14

Mavenlink has Improved our project management, time tracking, resource planning and project accounting processes by integrating them into one system.

Pros

Enabled us to simplify our time tracking, resource planning and project accounting processes and reporting by integrating them into one, common system of record.

Cons

Would like higher character limit for text in some notes fields Would also like to see more Microsoft Office 365 and MS Teams integration capabilities.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Matthew Challenger

Overall good with a few weak areas.

2020-01-06

We can also easily track which resources are available or not.

Pros

- Time Entry - Management of individual projects - Integrations w/ Jira - Forecasting/Planning - Happy to have approvals, but they could be more flexible. - Managing budgets against project timelines.

Cons

- Invoicing - Reporting - Happy to have approvals, but they could be more flexible. - Granularity of permissions

Rating breakdown

Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Jacqui Hakooz

Easy to navigate and use

2018-04-10

Great tool to use to keep projects on task. Notifications pop up once a task is complete and that prompts the assignments to keep moving on.

Pros

Mavenlink is a very helpful project managing tracking tool.

Cons

The design of the app is very minimal.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more