Mavenlink Features List

Mavenlink

Project management, resource planning, & PSA software

4.25/5 (252 reviews)

Mavenlink Feature Summary

  • Task planning
  • Profitability analysis
  • Real time analytics
  • Business intelligence
  • Custom fields
  • Multiple billing rates
  • Task scheduling
  • Collaborative workspace
  • Project templates
  • Project time tracking
  • Ad hoc reporting
  • Budgeting and forecasting
  • CRM integration
  • Resource Management
  • API
  • Drag & drop interface
  • Planning tools
  • Progress reports
  • Project planning
  • Real time updates
  • Resource allocation
  • Shared workspace
  • Time tracking by project
  • Timer
  • Project management
  • Project estimating
  • Financial reports
  • Progress tracking
  • Third party integration
  • Accounting integration
  • Collaboration tools
  • Task tracking
  • Task management
  • Performance reports
  • Design management
  • Time & expense tracking
  • File sharing
  • Collaborative review
  • Critical path
  • Estimating
  • Forecasting
  • Gantt charts
  • Multiple projects
  • Project Accounting
  • Timesheets
  • Projections
  • Prioritizing

Mavenlink Features In Depth

Manage Multiple Projects

When it rains, it pours. Most business professionals are expected to juggle multiple projects simultaneously, without dropping the ball with regard to the important tasks and milestones that must be met to keep clients happy.

Create a new project to get started using Mavenlink, making sure to select whether you’re the provider or the customer in a given setup. You can use project templates to quickly populate a project’s tasks, or add tasks manually. Mavenlink gives you the option to add a due date for the project, and to invite key players within your organizations who are also responsible for working on the project. Only these colleagues will be able to see the details of the project that you have uploaded.

Collaborate with Teammates

Mavenlink centralizes and prioritizes conversations, activities, and tasks within a unified platform, which means business users can spend more time communicating with one another and less time struggling to stay organized.

Post a message in your Activity Stream to collect contributions from teammates who are working together with you on a project. Mavenlink gives you the option to view all your projects in a global feed or view projects individually in separate project feeds. In addition to posting written comments, you can also attach Google files or upload your own files within an Activity Stream.

Prioritize Tasks

Tasks are an incredibly important part of collaborative work, which is why Mavenlink developed a series of task management features for its users. Drag-and-drop prioritization allows companies to re-order tasks based on the level of importance or in order of due dates. Meanwhile, time and budgets are also tracked and reported on the task level.

Click on the Task Tracker tab to view the tasks that have been set up for a specific project you’re working on. In addition to creating basic tasks with due dates and tags, you can create subtasks that add granularity to project tasks and deliverables. Mavenlink allows you to sync your tasks into a convenient location with Google Tasks, as well.

Use Gantt Charts

Gantt charts allow businesses to create dependencies between tasks. The visual timelines that users create by enabling Gantt charts help organizations get a better handle on where various projects stand in relation to one another. Gantt charts are especially useful for identifying resources, tasks, and dates at the beginning of a project.

View your Gantt charts to quickly assess the status and progress of any project you’re affiliated with. From the Gantt View, you can define how two tasks are related to one another, and you can assign dependencies. When a project timeline or scope changes, Mavenlink’s “Cascade Changes” feature automatically adjusts all dependent tasks to reflect the changes that have been made.

Project Management & Planning Feature Comparison

Most popular features of all Project Management & Planning apps

API (147 other apps)
Activity Dashboard (83 other apps)
Activity Tracking (77 other apps)
Automatic Notifications (81 other apps)
Collaboration Tools (111 other apps)
Collaborative Workspace (77 other apps)
Commenting (78 other apps)
Drag & Drop Interface (81 other apps)
Gantt Charts (76 other apps)
Prioritizing (98 other apps)
Progress Tracking (70 other apps)
Project Management (108 other apps)
Project Planning (97 other apps)
Project Time Tracking (115 other apps)
Project Tracking (71 other apps)
Projections (280 other apps)
Task Management (73 other apps)
Task Tracking (88 other apps)
Third Party Integration (87 other apps)
Timesheets (90 other apps)

Competitor Feature Comparison

Mavenlink Feature Reviews

25 reviewers had the following to say about Mavenlink's features:

Meaghan Siemensma

Verified Reviewer

Mavenlink

2016-01-04

It is easy to schedule projects, collaborate with team members and monitor project financial and timing statuses. The timesheet, expenses and invoice generation functionality work very well.

Pros

Easy of use Financial management tools Resource management tools Multiple project views - Gantt chart, list, card

Cons

WIP reporting - hours invoiced through the additional line items do not reflect in the WIP report

Rating breakdown

Value for money
Ease of use
Customer support

Time used: 6-12 months

Source: GetApp
Helpful?   Yes   No
Read more
Brooke Coe

Verified Reviewer

I can now put my data to work for me

2016-10-18

The quick snapshots of the Analytics reports let you know if you're on track while the trends that are pulled from the Insights are very powerful to help us manage and course correct our estimate, resourcing and burn rate.

Pros

Resourcing, Scheduling for projections, the ability to compare actuals vs. scheduled/estimates, timetracking with a timer/timesheet or in the weekly timesheet tool - flexibility to do it however works best for you.

Cons

The Gantt chart is slow to load when you have a large project plan, there is no in tool estimate feature really that is comprehensive, there are workarounds, but would love to see that added.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10

Recommendations to others considering Mavenlink

Great for a small-medium sized company. Really simple to use and support is great. This allows me to manage my team and my company's profits through easy-to-use dashboards to understand what's going on at a project level as well as companywide. I no longer feel like I'm throwing a dart in the dark. Take Mavenlink to combine all your project management and financial information into one tool, you'll be happy you did.

Source: GetApp
Helpful?   Yes   No
Read more
Anonymous
Founder & President (Marketing and Advertising company, 1-10 employees)
Verified Reviewer

WRIKE to MAVENLINK USER

2016-10-25

In write you can't track time and expenses.

Pros

Don't have to use a third party tool

Cons

- You can't rename the issue or task items. For example, sometimes I want to change the status title from "needs info" to "client review" -- and I can't edit the status (I could do this in Wrike).

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10

Recommendations to others considering Mavenlink

- If you're tech savvy, I won't pay for the demo upgrades - Good tool if you have a team to manage and if you manage a lot of details. - Good if your team is virtual or mostly digital. - Not ideal for ppl who aren't tech savvy.

Source: GetApp
Helpful?   Yes   No
Read more
Anonymous
(Computer Software company, 501-1000 employees)

Mavenlink application is a solid project management platform.

2018-01-31

Able to track time and projects all in one place.

Pros

It is a vast feature project management tool. It's a stable product and have open API.

Cons

Need Mobile app.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Steven Buck

Verified Reviewer

Great for when you need something more robust than Basecamp

2016-01-05

The drawback for our agency using Basecamp was trying to manage complex task schedules and monitoring/measuring the efficiency of our resources.

Pros

robust project planning resource planning visual timeline (gantt charts) dependent tasks project profitability analysis

Cons

cost when compared to basecamp (or equivalent) the initial transition was difficult (I'm not sure that is avoidable)

Rating breakdown

Value for money
Ease of use
Customer support

Time used: 6-12 months

Source: GetApp
2 of 2 people found this review helpful
Helpful?   Yes   No
Read more
Michael Kren

The basics are there, but too many features fall flat.

2017-11-12

Benefits include matching estimates and budgets to tasks and breaking apart milestones with tasks and sub-tasks. Activity communication is pretty good.

Pros

I can add a project, estimates and budget and track overall progress. It has given us a more robust look at what is happening across all projects.

Cons

Resource Management requires duplicate entry of information between planned and scheduled time.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

4/10
Source: Capterra
Helpful?   Yes   No

Response from Mavenlink


Thank you for your insight and feedback regarding your experience. We have forwarded your feedback to our product team and will continue to strive to do better. Your CSM has reached out out to you to learn more and continue to advocate on your behalf, regarding these product enhancements and all your concerns. We look forward to continue to working closely with you regarding your experience. Have a nice day and happy holidays.

Read more
Bill Bass

Very Intuitive Application

2011-03-30

It has really helped our collaboration and efficiency.

Pros

Project Management + Time Tracking + Invoicing

Cons

No app yet.

Source: GetApp
2 of 3 people found this review helpful
Helpful?   Yes   No
Read more
Danielle Yannotti

Danielle's Mavenlink Review

2015-06-22

Pros

I also think the Gantt charts are great!

Cons

I wish there was a way to track your subtasks, not just your main tasks.

Rating breakdown

Ease of use
Features
Customer support

Time used: Less than 6 months

Likelihood to recommend

9/10

Recommendations to others considering Mavenlink

I'd say that Mavenlink is a really easy to learn and use project management tool. I would definitely recommend it.

Source: Software Advice
Helpful?   Yes   No
Read more
Brandon Dietrich

Robust Project Management

2017-04-28

It's flexible enough to meet unique requirements, yet robust in ways that allow for in-depth project management.

Pros

• Campaign-based invitations allowing only relevant team members access to specific projects • Details, Checklists, Notes, Proofs, etc. for each individual task • Post (and pin) overviews, descriptions, files, and comments to the Activity Feed to keep all team members informed • Task-related Time-tracking, Budgeting, and Resource Planning for all types of team members • Proofs section for collaborative reviews

Cons

However, the organization of tools and the vast availability of features and documentation help the user establish their own workflow that fits their unique individual needs.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Software Advice
Helpful?   Yes   No
Read more
ravi rajotiya

Good tool for Internal improvements

2018-01-30

It made the team fulfil tasks faster.

Pros

We have put resource planning somewhere easily accessible for the whole company.

Cons

Everything is fine, it is just we use custom fields on almost all tasks we create, so when created templates with these task lists because we re-use a lot of the same tasks.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Kendra Strickler

Verified Reviewer

Great Project Management Tool

2017-02-20

The Time tracking tool is easy to use and we are hoping to take full advantage of the Resource Allocation and Gantt chart in the near future

Pros

- Resource Allocation and Gantt chart really help when it comes to Project Planning.

Cons

- There doesn't seem to be a way to edit a comment once you post it - You can't customise the status options for the different tasks, so something is either in progress, not started, needs information, or completed.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10

Recommendations to others considering Mavenlink

Take your time when setting up your account and do some planning in terms of how you want to use the platform. There are so many different options and ways to customise it that you might get overwhelmed. Also, do a lot of training with your team as well as offer how-to content to your customers using it. That way everyone is using it the same way and you do not need to go back and double check so that you can run certain reports.

Source: GetApp
Helpful?   Yes   No
Read more
Amanda Davenport

Excellent, easy-to-use software!

2017-11-28

Easy project planning, time sheet tracking and invoicing capabilities.

Pros

The user friendly interface and the fact that the engineering team actually listens to the customers by putting recommendations on their road map and rolling out new features!

Cons

That would greatly help in calculating margins on projects.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
Manager (Information Technology and Services company, 11-50 employees)
Verified Reviewer

Project Management tool and more

2015-12-22

It manages my projects, tracks our time, expenses and reports our metrics.

Pros

I am able to build our project plans, assign users to their tasks, give them insight into their activities, budgets, timelines.

Cons

The expenses needs to be worked out but Mavenlink has bridged that gap until they can enhance that part of the product with reporting.

Rating breakdown

Value for money
Ease of use
Customer support

Time used: Less than 6 months

Source: GetApp
Helpful?   Yes   No
Read more
Kaushal Arwal

Mavelink is the best Project Management system I have ever used

2018-01-10

A perfect task management system with tracking.

Pros

I also like the templated they are offering for a Project Plan

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
David Panzarella

Verified Reviewer

Mavenlink will save you tons of time and money!

2016-07-01

Though it can seem a bit pricey, the tool itself covers a wide array of what our company needs on a daily basis: from project management to billing integration with our Quickbooks.

Pros

Project Management Milestone Management Task Management Resource Management Invoicing Planning App integration

Cons

Mobile app still needs work Pricey, but not that much in the grand scheme of things.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10

Recommendations to others considering Mavenlink

Mavenlink can be a "be all" solution for nearly any business. From project management to invoicing, it just works!

Source: GetApp
1 of 1 people found this review helpful
Helpful?   Yes   No
Read more
Kristina Gulino

Verified Reviewer

Good for timelines

2016-01-06

The "Gantt Chart" feature has been especially helpful for our project management team, and the detailed reporting is helpful for our accounting and senior management.

Rating breakdown

Value for money
Ease of use
Customer support

Time used: 1-2 years

Source: GetApp
Helpful?   Yes   No
Read more
Ben White

Achieve that 30,000 ft view!

2017-04-10

The instant-update gantt charts allow us to see both all of our current projects and each individual project.

Pros

Depth of data analysis and business intelligence, gantt charts, deep task detail options, resource scheduling tools, built-in expense and budget tracking

Cons

However, 10-15 minutes of poking around and taking advantage of the learning tools and startup tutorials offered by Mavenlink's stellar customer service program will address this minor concern.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Software Advice
Helpful?   Yes   No
Read more
Mahmud Ehmed

Needs to try

2018-03-27

Pros

We worked with too many project management tools in our organization, but Mavenlink is different than others.

Cons

And if you want to use it as a main project management tool it would be less convenient for you.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Jacqui Hakooz

Easy to navigate and use

2018-04-10

Great tool to use to keep projects on task. Notifications pop up once a task is complete and that prompts the assignments to keep moving on.

Pros

Mavenlink is a very helpful project managing tracking tool.

Cons

The design of the app is very minimal.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Joe Harrison

Easy collaboration and can stay organized

2018-03-22

Pros

A simple and clean user interface that is easy to navigate, has clear data visualization tools, and lets our project managers see the exact information they need.

Cons

Hard to prevent user error from tracking hours to expense tasks which causes the budget to burn.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Software Advice
Helpful?   Yes   No
Read more
Gary (Ki) Chan

Verified Reviewer

Mavenlink Helped Define Processes for our Strategic Consulting team

2016-01-08

The Add-on Insights reporting tool is a good addition to the standard reporting tool that the application come with that help further dissect and analysis the data to help us forecast and understand what activities our consultants are working on in a real-time basis.

Pros

A Clean UI interface with reporting capability are the two key factors why we chosen Mavenlink over other competitor.

Cons

It appears that Mavenlink need custom development to integrate with other system (Expense System), there are no existing adaptor/plug-in that can perform the task.

Rating breakdown

Value for money
Ease of use
Customer support

Time used: Less than 6 months

Source: GetApp
Helpful?   Yes   No
Read more
Andrea Meltzner

Great Tool - In Time

2017-07-20

Overall, extremely effective in keeping our projects moving and keeping team members in the loop - may take a bit to get adjusted to the interface when coming from other PM software but that's expected when switching from any right?

Pros

- This is a great collaborative / project management tool that has kept all members of all teams aligned on project status - Love the hierarchy system, and the ability to be notified when my task is ready to be handled that is contingent on the completion of a task by another team member

Cons

- Takes a bit of time to get used to the interface, but once you understand the process it becomes extremely efficient - There are many places to put information, just have to be on the same page with team members where this information will go (description vs. activity)

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Software Advice
Helpful?   Yes   No
Read more
Anonymous
Communications Director (Primary/Secondary Education company, 51-200 employees)
Verified Reviewer

Mavenlink has transformed the way we do business

2015-12-18

Many of these projects have over 500 tasks in each! The UI is intuitive and now we can communicate and visualize the lifecycle of each project and track progress.

Pros

The gantt charts, the UI, the way we can collaborate and see the health of all our projects.

Cons

Only allows for 5 levels of subtasks. Wish there was 8-10.

Rating breakdown

Value for money
Ease of use
Customer support

Time used: Free Trial

Source: GetApp
2 of 2 people found this review helpful
Helpful?   Yes   No
Read more
Joelle Scott

Verified Reviewer

Customer Support

2016-01-08

Working with Jacquie Smith (Client Success Manager) is always a pleasure! She is very responsive and helpful and does an excellent job ensuring all my questions are answered in a timely fashion.

Pros

I find Mavenlink to assist greatly with these tasks.

Cons

I believe Mavenlink is working to allow the ability to export the task and timeline / Gantt chart and I look forward to the ability to do so in the future.

Rating breakdown

Value for money
Ease of use
Customer support

Time used: 1-2 years

Source: GetApp
1 of 1 people found this review helpful
Helpful?   Yes   No
Read more
Daniel Hernandez

Mavenlink

2016-11-09

Mavenlink had everything our Business Unit was looking for in a Project Management Software.

Pros

Also has task scheduling, timesheets, charting, and critical path.

Cons

No Microsoft Project integration.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10

Recommendations to others considering Mavenlink

If you are a small to mid-sized company I'd definitely recommend Mavenlink.

Source: Software Advice
Helpful?   Yes   No
Read more