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Microsoft Project Logo

Project management & collaboration software

Last updated: February 2025

Table of Contents

Microsoft Project - 2025 Pricing, Features, Reviews & Alternatives

What is Microsoft Project?

Microsoft Project helps businesses plan projects and collaborate with one another from anywhere using tools such as task assignment, due-date tracking, dependency configuration, scheduling, business intelligence integration, and more. The solution helps users to streamline projects, resources, and portfolio management with integrated planning tools for project tracking. It is a flexible solution for project portfolio management (PPM) and everyday work, delivered through Office 365.

Project helps users execute projects using tools including built-in templates, familiar scheduling tools, and access to projects across devices to help project managers and teams stay productive. Businesses can evaluate and optimize project portfolios through seamless integration with Power BI, which provides advanced analytics and built-in reports.

Users can gain insight into how resources are used with features for resource management such as visual heat maps of capacity and resource usage, and robust resource analytics. With simplified task and time management, teams can enter updates from anywhere, offering greater executive oversight and facilitating global collaboration. The Project platform allows teams to utilize methodologies, including Agile and Waterfall, depending on their workflows and needs.

Benefits of using Microsoft Project

• Utilize the timeline functionality to visualize projects. The Team Planner allows users to view what’s coming up in the future and anticipate changes or potential problems.

• Enhance collaboration with the ability to copy project information to Office applications such as PowerPoint or email and save important plans and details to Office 365 or SharePoint.

• Setup projects and assign team members to them, set start and finish dates, add dependencies, and define durations.

• Integrate Project with Microsoft Power BI to create interactive dashboards based on project metrics and drill down on performance.

• Manage Agile projects within Microsoft Project using Scrum and Kanban boards, as well as custom workflows and methodologies.

Starting from

8.25

/user

Per month

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Microsoft Project's key features

GetApp's analysis of 176 verified user reviews collected between August 2021 and October 2024 identified Microsoft Project's most critical features and how it performs according to users.

Project Planning

Reviewers appreciate Microsoft Project's project planning capabilities, highlighting its ability to manage resources, timelines, and costs effectively. They find the graphical views and visualizations helpful for stakeholder alignment and project scope management. Users mention the ease of developing work breakdown structures and the flexibility to plan from high-level to detailed schedules. However, some note that the software is not visually appealing and can be confusing to navigate. They value the organized layout and the ability to update plans as projects grow. Of the 41 Microsoft Project users who gave detailed accounts of their use of Project Planning, 100% rated this feature as important or highly important.


Project Planning/Scheduling

Reviewers indicate that Microsoft Project's planning and scheduling capabilities are comprehensive and versatile. They appreciate the Gantt chart for visualizing project timelines and dependencies. Users mention the ability to create detailed schedules, set durations, and assign resources. They find the software supports multiple project planning methodologies and allows for dynamic scheduling adjustments. However, some users note a learning curve and the need for better manual adjustment options. They value the integration with other Microsoft tools for enhanced collaboration. Of the 102 Microsoft Project users who gave detailed accounts of their use of Project Planning/Scheduling, 98% rated this feature as important or highly important.


Task Progress Tracking

Users report that Microsoft Project's task progress tracking helps monitor project status and identify bottlenecks. They appreciate the visual tools like Gantt charts and timelines for clear progress representation. Reviewers highlight the ability to update task status, percentage completion, and actual dates. They find the onboard reports useful for presenting project status to stakeholders. However, some users mention the need for more automation and integration with other apps. They value the real-time tracking and reminders for timely task completion. Of the 67 Microsoft Project users who gave detailed accounts of their use of Task Progress Tracking, 94% rated this feature as important or highly important.


Reporting/Project Tracking

Reviewers feel that Microsoft Project's reporting and project tracking features enhance project management efficiency. They highlight the ability to monitor progress, identify bottlenecks, and make informed decisions. Users appreciate the integration with tools like MS Power BI for interactive dashboards. They mention the importance of tracking task completion percentages and comparing planned versus actual data. However, some note that reporting could be improved and often rely on other tools like PowerPoint. They value the organized reports for clear project status communication. Of the 82 Microsoft Project users who gave detailed accounts of their use of Reporting/Project Tracking, 94% rated this feature as important or highly important.


Task Management

Reviewers indicate that Microsoft Project's task management capabilities ensure better organization and scheduling. They appreciate the ability to assign tasks, set dependencies, and track progress. Users highlight the integration with Microsoft tools like SharePoint and Teams for seamless collaboration. They find the task linking and grouping capabilities useful for managing complex schedules. However, some users mention the difficulty in managing large schedules and the need for manual updates. They value the intuitive task creation and user-friendly interface. Of the 104 Microsoft Project users who gave detailed accounts of their use of Task Management, 93% rated this feature as important or highly important.


Prioritization

Users report that Microsoft Project's prioritization feature helps allocate resources effectively and focus on critical tasks. They appreciate the ability to assign priority levels and use the critical path method for planning. Reviewers highlight the capability's role in managing resource consumption and avoiding cost overruns. They find it useful for setting task importance and managing multi-stage deadlines. However, some users mention the need for manual effort in prioritization. They value the clear prioritization for efficient project management. Of the 57 Microsoft Project users who gave detailed accounts of their use of Prioritization, 89% rated this feature as important or highly important.


All Microsoft Project features

Features rating:

Resource Allocation & Planning
Reporting/Analytics
Budgeting/Forecasting
Project Tracking
Data Visualization
Resource Management
Milestone Tracking
Percent-Complete Tracking
Gantt/Timeline View
Projections
Project Management
Activity Tracking
Project Templates
Risk Management
Project Time Tracking
Traditional Methodologies
Communication Management
Budget Management
Collaboration Tools
Project Workflow
Reporting & Statistics
Multiple Projects
Agile Methodologies
Time & Expense Tracking
File Sharing
Portfolio Management
Customizable Templates
Testing/QA Management
Issue Management
Billing & Invoicing
Kanban Board
Calendar Management
Web-based Deployment
Tagging
For Small Businesses

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Microsoft Project pricing

Value for money rating:

Starting from

8.25

/user

Per month

Pricing details
Subscription
Free trial
Free plan
Pricing range

Microsoft Project integrations (115)

Integrations rated by users

We looked through 2,007 user reviews, to identify which products are mentioned as Microsoft Project integrations, and what is the users perception.

Integration rating: 4.5 (33)

This is for advanced and super skillful user like me to calculate and analyze in a very detail data of dates, relationships, floats, etc and to generate charts.

It was to reflect the financial reports of previous years of the conventions we have d in the past.

Most part of the auditing of our projects is performed using exported MS Excel spreadsheets.

AvatarImg

Rahmat Hidayat

Project Planner

1/3

Integration rating: 4.4 (9)

Integrating Microsoft Project with power BI is a must. It allows you to quickly share information with senior leadership. However, more importantly, it allows project teams to quickly share the status, and have effective meetings while executing on the project.

Integration between Microsoft Project and Power BI provides a powerful combination for enhancing project reporting and data visualization.

MH

Max Heusser

Technical Project Manager

1/2

Integration rating: 5.0 (4)

Integrating with Outlook allows sending of real-time reports and updates with a click. This means they 'get done' instead of becoming a post-it note that falls off the side of a computer and gets delayed or forgotten.

Syncing up project schedules with team calendars makes the process even easier.

LL

Lance LaCroix

Freelancer

1/2

Integration rating: 5.0 (1)

Easy to use feature help us plan task easily. It more effective when you have a many small teams to manage.

AvatarImg

shanti dutta

Design Engineer

Integration rating: 4.8 (9)

Integration rating: 4.3 (3)

Integration rating: 4.0 (3)

OneDrive logo
OneDrive

Integration rating: 4.0 (2)

Integration rating: 4.0 (1)

RIB Candy logo
RIB Candy

Integration rating: 4.0 (1)

Google Forms logo
Google Forms

Integration rating: 4.0 (1)

Integration rating: 4.0 (1)

Integration rating: 4.0 (1)

Confluence logo
Confluence

Integration rating: 5.0 (1)

Integration rating: 5.0 (1)

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Integration rating: 5.0 (1)

Google Workspace logo
Google Workspace

Integration rating: 3.0 (1)

Integration rating: 5.0 (1)

Microsoft Access logo
Microsoft Access

Integration rating: 3.0 (1)

MATLAB logo
MATLAB

Integration rating: 4.0 (1)

Microsoft Project support options

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Platforms supported

Web
Android
iPhone/iPad

Support options

Chat
FAQs/Forum
Knowledge Base

Training options

Videos
Documentation

Microsoft Project reviews

Overall rating

4.4

/5

2K

Positive reviews

90

%

Rating breakdown
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8.28/10
Rating distribution

5

4

3

2

1

1K

712

167

23

8

Pros
Good for helping a team see what other team members are doing, and allowing work to be tracked effectively. Helps to keep deadlines in mind and on goal.
Helps you to keep a track of all your project activities and schedule all your tasks. The tool is easy to use for beginners and helps to understand its working with less time and great efficiency.
Extremely robust and powerful tool once fully understood. Fairly simple construction of charts and data visualization, and the ability to expand capabilities within the software.
Cons
To me this may be more important than planning as the lack of project visibility might put the project at risk more so than a poor plan.
The only dislike that i encountered in Microsoft Project, is that it is desktop-installed; other than that nothing.
Sometimes it gets confused. Also, sometimes working with multiple teams and multiple people per team, it has a hard time allocating resources.

Microsoft Project FAQs

Q. What type of pricing plans does Microsoft Project offer?

Microsoft Project has the following pricing plans:
Starting from: $10.00/month
Pricing model: Subscription
Free Trial: Available

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Q. Who are the typical users of Microsoft Project?

Microsoft Project has the following typical customers:
Freelancers, Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business


Q. What languages does Microsoft Project support?

Microsoft Project supports the following languages:
Japanese, Chinese (Simplified), Russian, Chinese (Traditional), Danish, Spanish, French, English, Portuguese, Dutch, Hebrew, German, Arabic, Italian, Korean


Q. Does Microsoft Project offer an API?

No, Microsoft Project does not have an API available.


Q. What other apps does Microsoft Project integrate with?

Microsoft Project integrates with the following applications:
Microsoft SharePoint, Microsoft Power BI, Microsoft Excel


Q. What level of support does Microsoft Project offer?

Microsoft Project offers the following support options:
Chat, FAQs/Forum, Knowledge Base

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