Microsoft Project Features

Microsoft Project

Project management & collaboration software

4.35/5 (1,166 reviews)

Microsoft Project Feature Summary

  • Anticipate change
  • Anywhere access
  • Built-in templates
  • Burndown charts
  • Collaboration tools
  • Communicate in real time
  • Deliver projects successfully
  • Discover and share information
  • Gantt charts
  • Give effective presentations
  • Milestones
  • Mobile task and time management
  • Multiple timelines
  • Out-of-the-box reports
  • Portfolio optimization
  • Project management
  • Project planning
  • Resource analytics
  • Seamless BI integration
  • Select optimal portfolios
  • Simplify IT management
  • Systematic resource requests
  • Visualized heat maps
  • Work seamlessly across tools

Competitor Feature Comparison

API
Access Controls/Permissions
Accounting Integration
Activity Dashboard
Activity Management
Activity Tracking
Agile Methodologies
Alerts/Notifications
Audit Trail
Automated Scheduling
Availability Management
Billable Items Tracking
Billing & Invoicing
Budget Management
Budgeting/Forecasting
Burndown Charts
Calendar Management
Capacity Management
Charting
Client Portal
Collaboration Tools
Commenting / Notes
Communication Management
Compliance Management
Configurable Workflow
Cost Tracking
Cost-to-Completion Tracking
Customizable Branding
Customizable Reports
Customizable Templates
Customization
Dashboard
Dashboard Creation
Data Import/Export
Data Visualization
Deadline Management
Dependency Tracking
Document Management
Document Storage
Drag & Drop
Email Management
Expense Tracking
File Management
File Sharing
File Transfer
Forecasting
Gantt/Timeline View
Heatmaps
Idea Management
Issue Management
Issue Tracking
Kanban Board
Milestone Tracking
Multiple Projects
Percent-Complete Tracking
Performance Management
Performance Metrics
Planning Tools
Portfolio Management
Presentation Streaming
Prioritization
Progress Tracking
Project Accounting
Project Estimating
Project Management
Project Planning
Project Planning/Scheduling
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Data
Real Time Notifications
Real Time Reporting
Real-time Updates
Reminders
Reporting & Statistics
Reporting/Analytics
Reporting/Project Tracking
Requirements Management
Resource Allocation & Planning
Resource Management
Resource Scheduling
Risk Management
Role-Based Permissions
Scheduled / Automated Reports
Search/Filter
Single Sign On
Skills Tracking
Status Tracking
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Template Management
Testing/QA Management
Third Party Integrations
Time & Expense Tracking
Timeline Management
Timer
Timesheet Management
To-Do List
Traditional Methodologies
Utilization Reporting
Visual Analytics
Workflow Management
Learn moreCompare App
API
Access Controls/Permissions
Accounting Integration
Activity Dashboard
Activity Management
Activity Tracking
Agile Methodologies
Alerts/Notifications
Audit Trail
Automated Scheduling
Availability Management
Billable Items Tracking
Billing & Invoicing
Budget Management
Budgeting/Forecasting
Burndown Charts
Calendar Management
Capacity Management
Charting
Client Portal
Collaboration Tools
Commenting / Notes
Communication Management
Compliance Management
Configurable Workflow
Cost Tracking
Cost-to-Completion Tracking
Customizable Branding
Customizable Reports
Customizable Templates
Customization
Dashboard
Dashboard Creation
Data Import/Export
Data Visualization
Deadline Management
Dependency Tracking
Document Management
Document Storage
Drag & Drop
Email Management
Expense Tracking
File Management
File Sharing
File Transfer
Forecasting
Gantt/Timeline View
Heatmaps
Idea Management
Issue Management
Issue Tracking
Kanban Board
Milestone Tracking
Multiple Projects
Percent-Complete Tracking
Performance Management
Performance Metrics
Planning Tools
Portfolio Management
Presentation Streaming
Prioritization
Progress Tracking
Project Accounting
Project Estimating
Project Management
Project Planning
Project Planning/Scheduling
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Data
Real Time Notifications
Real Time Reporting
Real-time Updates
Reminders
Reporting & Statistics
Reporting/Analytics
Reporting/Project Tracking
Requirements Management
Resource Allocation & Planning
Resource Management
Resource Scheduling
Risk Management
Role-Based Permissions
Scheduled / Automated Reports
Search/Filter
Single Sign On
Skills Tracking
Status Tracking
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Template Management
Testing/QA Management
Third Party Integrations
Time & Expense Tracking
Timeline Management
Timer
Timesheet Management
To-Do List
Traditional Methodologies
Utilization Reporting
Visual Analytics
Workflow Management
Visit WebsiteCompare App
API
Access Controls/Permissions
Accounting Integration
Activity Dashboard
Activity Management
Activity Tracking
Agile Methodologies
Alerts/Notifications
Audit Trail
Automated Scheduling
Availability Management
Billable Items Tracking
Billing & Invoicing
Budget Management
Budgeting/Forecasting
Burndown Charts
Calendar Management
Capacity Management
Charting
Client Portal
Collaboration Tools
Commenting / Notes
Communication Management
Compliance Management
Configurable Workflow
Cost Tracking
Cost-to-Completion Tracking
Customizable Branding
Customizable Reports
Customizable Templates
Customization
Dashboard
Dashboard Creation
Data Import/Export
Data Visualization
Deadline Management
Dependency Tracking
Document Management
Document Storage
Drag & Drop
Email Management
Expense Tracking
File Management
File Sharing
File Transfer
Forecasting
Gantt/Timeline View
Heatmaps
Idea Management
Issue Management
Issue Tracking
Kanban Board
Milestone Tracking
Multiple Projects
Percent-Complete Tracking
Performance Management
Performance Metrics
Planning Tools
Portfolio Management
Presentation Streaming
Prioritization
Progress Tracking
Project Accounting
Project Estimating
Project Management
Project Planning
Project Planning/Scheduling
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Data
Real Time Notifications
Real Time Reporting
Real-time Updates
Reminders
Reporting & Statistics
Reporting/Analytics
Reporting/Project Tracking
Requirements Management
Resource Allocation & Planning
Resource Management
Resource Scheduling
Risk Management
Role-Based Permissions
Scheduled / Automated Reports
Search/Filter
Single Sign On
Skills Tracking
Status Tracking
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Template Management
Testing/QA Management
Third Party Integrations
Time & Expense Tracking
Timeline Management
Timer
Timesheet Management
To-Do List
Traditional Methodologies
Utilization Reporting
Visual Analytics
Workflow Management
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Microsoft Project Feature Reviews

25 reviewers had the following to say about Microsoft Project's features:

Mustafa H.

MS Project review

2020-10-25

Pros

This is the most powerful and flexible Project Management software out there especially for building a WBS and project schedule. The Gantt and the schedule management capabilities are invaluable for Project Managers.

Cons

The resource management and the time tracking needs improvement.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Umesh S.

So many PM tools evolved in the market, but this is still the best one for project management

2017-06-12

Easy project management and efforts tracking

Pros

Easy task scheduling and tracking, team assignment , milestone and allocation review.

Cons

Continuous progress updating, can be very handy. Easy sharing across stakeholders.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Computer Software company, 501-1000 employees)

PPM - one of the best task tracking tool

2019-06-02

So this is good to manage the project and schedule the tasks.

Pros

It displays the project information. The Gantt chart is good feature to get the graphical diagram of the project.

Cons

It requires some training to use for beginners. Also it becomes costly due to the license cost.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Higher Education company, 501-1000 employees)

Best Project Management Software

2020-06-15

Roll out of implementation schedule is a difficult task especially if there are a lot of activities involved.

Pros

Gantt Chart is very useful in showing task dependencies to stakeholders.

Cons

Hope there can be an easier way to track progress vs. planned schedule

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Paul G.

microsoft Project review

2020-09-29

We manage different levels of project and Microsoft project have been an excellent tool for us

Pros

it is a excellent tool for project planning, managing, and tracking of the project progress and life cycle

Cons

its a file based system instead of database management system and also its in ability to allow tracking of other project expeses

Rating breakdown

Value for money
Ease of use
Features

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Software Advice
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer

Easy to track project plans in waterfall model

2018-04-23

project plan tracking n execution

Pros

Ability to add dependencies between various tasks, that is cross dependencies.

Cons

needs better resource management options.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Michelle H.

MS Project is a great for customized project management

2017-02-01

Easily schedule and organize tasks and campaigns.

Pros

Very easy to use interface and its unlimited features make it very convenient and efficient to manage projects, tasks, scheduling.

Cons

It doesn't include some advanced features other management software's do.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

9/10

Recommendations to others considering Microsoft Project

Research and evaluate your business need. Free online Microsoft and YouTube videos.

Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Nonprofit Organization Management company, 11-50 employees)

Endless Features, overall great tool

2019-09-05

I use this for the Board, committees I work with to manage timelines, scheduled.

Pros

Create detailed, customizable reports and goals, timelines to increase productivity.

Cons

It does take time to learn every aspect of each tool as it’s a bit complicated.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Occasionally

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Pankaj C.

Excellent software for planning , tracking and managing projects.

2018-07-06

Brilliant choice for project management.

Pros

Microsoft PPM is Excellent application software for managing project's resources, risk ,cost, track project activities with features like tasks Hierarchical view,Gaant Chart View,Team planner view and can distribute resources to team members which are working on a single task.

Cons

Not a free software obviously , lacks integration with other project management and reporting tools.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Surabhi s.

Project Management Made Easy

2019-04-03

Pros

It also enables project budgeting, which allows managers to estimate and plan budgets It has build in templates, drag and drop UI and tools, which makes scheduling and planning easy and quick

Cons

Messaging and email options to resources under tasks and projects is very limited

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Occasionally

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Ben W.

Microsoft Project

2018-04-30

Pros

Microsoft Project allows you to schedule tasks in projects and track progress, both based on what was originally scheduled and actual progress.

Cons

Microsoft Project has its drawbacks as well.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Occasionally

Likelihood to recommend

10/10
Source: Software Advice
Helpful?   Yes   No
Read more
Narasimha A.

Any project can run on using Microsoft Project

2019-03-18

Any large scale projects can be handle using Microsoft project tool and easy to monitor if project is on track or beyond.

Pros

Microsoft Project allow to monitor budget, project status and timeline, resources and risk

Cons

File size bocme huge and it is sharable via email.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Software Advice
Helpful?   Yes   No
Read more
Daniel H.

Microsoft Project

2017-11-16

While it is tried and true, there are a lot of products on the market that are better than Microsoft Project.

Pros

It's often used by many other businesses so we could share mpp files and just plug them in.

Cons

I feel that it's resource planning is severely lacking, and task management notifications are lackluster.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

6/10
Source: Software Advice
Helpful?   Yes   No
Read more
Priyanka N.

Project Plan & Tracking with MS Project

2017-06-15

Excellent Resource Management. Project plan creation.

Pros

A detailed tabular view via the Gantt chart view .

Cons

I recommend that the transition between automatically scheduled and manual schedule can be made more pleasant, sometime this results in a lot of conflicts to be resolved.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Steve P.

Adapting top the new version

2017-06-12

Great, useful and adaptable program to handle the project management and reporting aspects of our projects

Pros

Scheduling and project tracking of tasks, budgets and resources is a straightforward and simple approach.

Cons

Adapting to the current version after having used an older version has been a little testing with adapting to a new layout and functions, however I expect that it will be totally worthwhile it once we are familiar with this new product

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Software Advice
Helpful?   Yes   No
Read more
Naresh G.

Microsoft PPM Review

2018-12-14

Overall to handle a big projects and track daily activities it is very easy tracking tool

Pros

PPM is very easy to use and very comfortable to track the Project Activities, number of days for each task and it automatically adjusts the dates when we give number of days.

Cons

It is easy to track individual tasks but as report it does not work effectively as we cannot see all pending ones and completed ones

Rating breakdown

Ease of use
Features

Time used: 6-12 months

Frequency of use: Monthly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Government Administration company, 1-10 employees)

Microsoft PPM

2019-04-09

Overall, Project has been an excellent tool for planning out both short and long-term projects for our team, delegating tasks and assigning resources, and managing timelines and progress.

Pros

This platform is great for managing multiple projects at once, with easy to track progress and great visuals that are easy to integrate in other systems to demonstrate progress and produce reports.

Cons

With such a range of functionality, it took some time to get used to the software especially given the breadth of types of projects it can be used for (marketing, IT, finance, etc.) and the range of features that come with Project.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Financial Services company, 51-200 employees)

One of the best tools for project management

2018-12-05

Pros

Easy to organize, works as intended, integrated planning tools help keep track of projects,robust to track and manage the complete project cycle in a company

Cons

Can be quite complicated to handle small ans simple projects. One needs to have a solid foundation of project management before they start using MS Projects

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Monthly

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Dipak J.

Project status tracking and control of activities with Microsoft project software

2021-03-29

Once appropriately prepared with detailed task list, it becomes a child's play update to track and the status for monitoring of project progress as well as for reporting to higher management.

Pros

Critical path activities identification and tracking of activities as per target dates becomes very important to ensure meeting the time lines without any lapses.

Cons

Simple error in typing the dates or days of activities can lead to complications if not caught immediately.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Monthly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Information Technology and Services company, 51-200 employees)

Functionality is ok, interface needs improvement

2018-12-14

Not really impressed by tool, only used it because upper management and clients likes to see tasks and such in this manner and refused to look at ticketing system dashboard.

Pros

It works well for task management and sending reports to upper management about what tasks, percentages and due dates.

Cons

For everyone who is not upper management, this tool is cumbersome and takes away from actually completing task.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

5/10
Source: Capterra
Helpful?   Yes   No
Read more
Arthur S.

Awesome Application

2018-06-14

Pros

Easily helps me develop a plan, assign resources to tasks, track progress and managing the budget.

Cons

I have experienced a couple bugs in the past where application would open and close right away but installing the latest updates fixed the issue.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Software Advice
Helpful?   Yes   No
Read more
Raquel S.

Intuitive tool to track your project

2018-06-27

Complete view of project portfolio and status

Pros

You can have a complete view of the status of your project, add risks, milestones, issues, deliverables and customizing to add more information to your project.

Cons

Sometimes the dependence between tasks doesn't work properly when you have already listed the tasks and need to change the dependence

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Jean-Charles D.

A must have for project management

2018-10-24

Project can allow project management, task assignment and planning, while showing a GANTT to explain the planning.

Pros

You can manage your project and assign tasks easily.

Cons

It is not easy to use the product fully without a deep work on the product.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Automotive company, 11-50 employees)

Outstanding Project Management Software

2018-08-16

In testing out various project management software's, PPM stood out for it ease of reporting.

Pros

We have so many people involved on projects from the dev team, managers, testers and investors that having a central hub for all the information is great and PPM does just this with an easy to use interface.

Cons

PPM does well in tracking large scale projects but with so many features, it would be nice to see a streamline version when deciding to track smaller projects, one that doesn't need all the extras, but still need tracking.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Adonis S.

Best tool for Project Managers!

2019-04-15

Pros

Keep track on the task need to accomplish and prioritize activities to meet with the deadline.

Cons

Microsoft Project is not included on Microsoft Office software, it needs to be purchase individual.

Rating breakdown

Ease of use
Features

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Software Advice
Helpful?   Yes   No
Read more