Microsoft Project Features

Microsoft Project

Project management & collaboration software

4.35/5 (1,066 reviews)

Microsoft Project Feature Summary

  • Project management
  • Simplify IT management
  • Access from virtually anywhere
  • Give effective presentations
  • Select optimal portfolios
  • Anticipate change
  • Deliver projects successfully
  • Work seamlessly across tools
  • Discover and share information
  • Communicate in real time
  • Built-in templates
  • Project planning
  • Out-of-the-box reports
  • Multiple timelines
  • Gantt charts
  • Burndown charts
  • Milestones
  • Portfolio optimization
  • Seamless BI integration
  • Systematic resource requests
  • Visualized heat maps
  • Resource analytics
  • Collaboration tools
  • Mobile task and time management

Project Management & Planning Feature Comparison

Most popular features of all Project Management & Planning apps

API (201 other apps)
Activity Dashboard (129 other apps)
Activity Tracking (121 other apps)
Automatic Notifications (122 other apps)
Collaboration Tools (156 other apps)
Drag & Drop Interface (123 other apps)
Gantt Charts (113 other apps)
Multiple Projects (105 other apps)
Prioritizing (139 other apps)
Progress Tracking (122 other apps)
Project Management (162 other apps)
Project Planning (124 other apps)
Project Time Tracking (165 other apps)
Project Tracking (117 other apps)
Projections (335 other apps)
Task Management (137 other apps)
Task Planning (107 other apps)
Task Tracking (140 other apps)
Third Party Integration (128 other apps)
Timesheets (113 other apps)

Competitor Feature Comparison

API
Access Control
Accounting Integration
Activity Dashboard
Activity Management
Activity Tracking
Audit Trail
Automated Scheduling
Automatic Notifications
Availability Management
Billable Hours Tracking
Burndown Charts
Business Analysis
Business Intelligence
Calendar Management
Charting
Client Portal
Collaboration Tools
Collaborative Workspace
Commenting
Communication Management
Compliance Management
Configurable Workflow
Custom Charts
Customizable Branding
Customizable Reporting
Customizable Templates
Dashboard Creation
Data Import/Export
Data Visualization
Deadline Management
Document Management
Document Storage
Drag & Drop Interface
Email Integration
Email Notifications
File Management
File Transfer
Forecasting
Gantt Charts
Heatmap
Milestone Tracking
Multiple Projects
Performance Reports
Permission Management
Planning Tools
Presentation Streaming
Prioritizing
Project Estimating
Project Management
Project Notes
Project Planning
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Data
Real Time Notifications
Real Time Reporting
Real Time Updates
Reminders
Reporting & Statistics
Resource Allocation
Resource Management
Role-Based Permissions
Scheduled Reporting
Single Sign On
Status Reporting
Status Tracking
Task Management
Task Planning
Task Scheduling
Task Tracking
Template Management
Third Party Integration
Time & Expense Tracking
Timeline Management
Timer
Timesheets
To-Do List
Visual Analytics
Workflow Management
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API
Access Control
Accounting Integration
Activity Dashboard
Activity Management
Activity Tracking
Audit Trail
Automated Scheduling
Automatic Notifications
Availability Management
Billable Hours Tracking
Burndown Charts
Business Analysis
Business Intelligence
Calendar Management
Charting
Client Portal
Collaboration Tools
Collaborative Workspace
Commenting
Communication Management
Compliance Management
Configurable Workflow
Custom Charts
Customizable Branding
Customizable Reporting
Customizable Templates
Dashboard Creation
Data Import/Export
Data Visualization
Deadline Management
Document Management
Document Storage
Drag & Drop Interface
Email Integration
Email Notifications
File Management
File Transfer
Forecasting
Gantt Charts
Heatmap
Milestone Tracking
Multiple Projects
Performance Reports
Permission Management
Planning Tools
Presentation Streaming
Prioritizing
Project Estimating
Project Management
Project Notes
Project Planning
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Data
Real Time Notifications
Real Time Reporting
Real Time Updates
Reminders
Reporting & Statistics
Resource Allocation
Resource Management
Role-Based Permissions
Scheduled Reporting
Single Sign On
Status Reporting
Status Tracking
Task Management
Task Planning
Task Scheduling
Task Tracking
Template Management
Third Party Integration
Time & Expense Tracking
Timeline Management
Timer
Timesheets
To-Do List
Visual Analytics
Workflow Management
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API
Access Control
Accounting Integration
Activity Dashboard
Activity Management
Activity Tracking
Audit Trail
Automated Scheduling
Automatic Notifications
Availability Management
Billable Hours Tracking
Burndown Charts
Business Analysis
Business Intelligence
Calendar Management
Charting
Client Portal
Collaboration Tools
Collaborative Workspace
Commenting
Communication Management
Compliance Management
Configurable Workflow
Custom Charts
Customizable Branding
Customizable Reporting
Customizable Templates
Dashboard Creation
Data Import/Export
Data Visualization
Deadline Management
Document Management
Document Storage
Drag & Drop Interface
Email Integration
Email Notifications
File Management
File Transfer
Forecasting
Gantt Charts
Heatmap
Milestone Tracking
Multiple Projects
Performance Reports
Permission Management
Planning Tools
Presentation Streaming
Prioritizing
Project Estimating
Project Management
Project Notes
Project Planning
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Data
Real Time Notifications
Real Time Reporting
Real Time Updates
Reminders
Reporting & Statistics
Resource Allocation
Resource Management
Role-Based Permissions
Scheduled Reporting
Single Sign On
Status Reporting
Status Tracking
Task Management
Task Planning
Task Scheduling
Task Tracking
Template Management
Third Party Integration
Time & Expense Tracking
Timeline Management
Timer
Timesheets
To-Do List
Visual Analytics
Workflow Management
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Microsoft Project Feature Reviews

25 reviewers had the following to say about Microsoft Project's features:

Naresh Gunda

Microsoft PPM Review

2018-12-14

Overall to handle a big projects and track daily activities it is very easy tracking tool

Pros

PPM is very easy to use and very comfortable to track the Project Activities, number of days for each task and it automatically adjusts the dates when we give number of days.

Cons

It is easy to track individual tasks but as report it does not work effectively as we cannot see all pending ones and completed ones

Rating breakdown

Ease of use
Features

Time used: 6-12 months

Frequency of use: Monthly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Pankaj Chand

Excellent software for planning , tracking and managing projects.

2018-07-06

Brilliant choice for project management.

Pros

Microsoft PPM is Excellent application software for managing project's resources, risk ,cost, track project activities with features like tasks Hierarchical view,Gaant Chart View,Team planner view and can distribute resources to team members which are working on a single task.

Cons

Not a free software obviously , lacks integration with other project management and reporting tools.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Surabhi s

Project Management Made Easy

2019-04-03

Pros

It also enables project budgeting, which allows managers to estimate and plan budgets It has build in templates, drag and drop UI and tools, which makes scheduling and planning easy and quick

Cons

Messaging and email options to resources under tasks and projects is very limited

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Occasionally

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Kornelia Getler

Good tool for enterprice project management

2019-06-07

Pros

Excel - connected to other microsoft solutions - Excel, Word, PowerPoint - very good visulal plans of project, gives effective presentation - great for analyse and reports and tracking ressources - all - in - one solution - built-in templates are useful

Cons

- time consuming at the beginnig - Gantt chart is consfusing

Rating breakdown

Ease of use
Features

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Computer Software company, 501-1000 employees)

PPM - one of the best task tracking tool

2019-06-02

So this is good to manage the project and schedule the tasks.

Pros

The Gantt chart is good feature to get the graphical diagram of the project.

Cons

It requires some training to use for beginners. Also it becomes costly due to the license cost.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Umesh Suryawanshi

So many PM tools evolved in the market, but this is still the best one for project management

2017-06-12

Easy project management and efforts tracking

Pros

Easy task scheduling and tracking, team assignment , milestone and allocation review.

Cons

Continuous progress updating, can be very handy.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Automotive company, 11-50 employees)

Outstanding Project Management Software

2018-08-16

Concise information was always available for any sort of meeting on a projects progress. All parties involved has ease of access to this information and kept everyone on the same page.

Pros

We have so many people involved on projects from the dev team, managers, testers and investors that having a central hub for all the information is great and PPM does just this with an easy to use interface.

Cons

PPM does well in tracking large scale projects but with so many features, it would be nice to see a streamline version when deciding to track smaller projects, one that doesn't need all the extras, but still need tracking.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer

Easy to track project plans in waterfall model

2018-04-23

project plan tracking n execution

Pros

Ability to add dependencies between various tasks, that is cross dependencies.

Cons

Agile features like run down chart, daily standup notes, scrum risk items.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Jean-Charles DEMARQUE

A must have for project management

2018-10-24

Project can allow project management, task assignment and planning, while showing a GANTT to explain the planning.

Pros

You can manage your project and assign tasks easily.

Cons

It is not easy to use the product fully without a deep work on the product.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Michelle Hidalgo

MS Project is a great for customized project management

2017-02-01

Easily schedule and organize tasks and campaigns.

Pros

Very easy to use interface and its unlimited features make it very convenient and efficient to manage projects, tasks, scheduling.

Cons

It doesn't include some advanced features other management software's do.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

9/10

Recommendations to others considering Microsoft Project

Research and evaluate your business need. Free online Microsoft and YouTube videos.

Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Electrical/Electronic Manufacturing company, 5001-10000 employees)

Standard project management tool

2019-04-02

It's used for project planning and resource planning in the company

Pros

I like it because it is good for track and manage projects, I like the Gantt chart which is project map, great for managing multiple projects

Cons

License cost is high, requires a lot of training to use the software

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Monthly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Adonis Saluta

Best tool for Project Managers!

2019-04-15

Pros

Keep track on the task need to accomplish and prioritize activities to meet with the deadline.

Cons

Microsoft Project is not included on Microsoft Office software, it needs to be purchase individual.

Rating breakdown

Ease of use
Features

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Software Advice
Helpful?   Yes   No
Read more
Anonymous
(Government Administration company, 1-10 employees)

Microsoft PPM

2019-04-09

Overall, Project has been an excellent tool for planning out both short and long-term projects for our team, delegating tasks and assigning resources, and managing timelines and progress. Though it takes some time to learn and become comfortable with the range of features, it has greatly improved workflow and I would recommend to any project-management based team.

Pros

This platform is great for managing multiple projects at once, with easy to track progress and great visuals that are easy to integrate in other systems to demonstrate progress and produce reports.

Cons

With such a range of functionality, it took some time to get used to the software especially given the breadth of types of projects it can be used for (marketing, IT, finance, etc.) and the range of features that come with Project.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Arthur Sierra

Awesome Application

2018-06-14

Pros

Easily helps me develop a plan, assign resources to tasks, track progress and managing the budget.

Cons

I have experienced a couple bugs in the past where application would open and close right away but installing the latest updates fixed the issue.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Software Advice
Helpful?   Yes   No
Read more
Anonymous
(Information Technology and Services company, 51-200 employees)

Functionality is ok, interface needs improvement

2018-12-14

Not really impressed by tool, only used it because upper management and clients likes to see tasks and such in this manner and refused to look at ticketing system dashboard. Again, great for people who don't actually perform the work it seems.

Pros

It works well for task management and sending reports to upper management about what tasks, percentages and due dates.

Cons

For everyone who is not upper management, this tool is cumbersome and takes away from actually completing task.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

5/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Financial Services company, 51-200 employees)

One of the best tools for project management

2018-12-05

Pros

Easy to organize, works as intended, integrated planning tools help keep track of projects,robust to track and manage the complete project cycle in a company

Cons

Can be quite complicated to handle small ans simple projects. One needs to have a solid foundation of project management before they start using MS Projects

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Monthly

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Mitul Kataria

Easy project management

2018-11-30

Pros

Easily understandable, no particular training required Financial tracking provided Task tracking Project planning

Cons

It's working great no such con has been faced yet.

Rating breakdown

Ease of use
Features

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Megan LaVine

Easy to Use

2015-03-27

Great for large projects with multiple parties involved.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Ben Weeks

Microsoft Project

2018-04-30

Pros

Microsoft Project allows you to schedule tasks in projects and track progress, both based on what was originally scheduled and actual progress. It is an invaluable tool for project management success.

Cons

Microsoft Project has its drawbacks as well.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Occasionally

Likelihood to recommend

10/10
Source: Software Advice
Helpful?   Yes   No
Read more
Anonymous
(Information Technology and Services company, 1001-5000 employees)

One of the best project planning software platforms for project management

2019-03-31

Pros

We can create various charts like the Gantt chart or a Work Breakdown structure chart that simplifies the tasks and understanding of the project plan.

Cons

It is a great tool with a smooth user interface, but the overall theme or user experience can be improved a bit.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Monthly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer

Ideal for mid-to-large companies

2018-07-08

Easy to handle multiple projects at a go!

Pros

Further, reports and the Gantt Chart make it highly presentable.

Cons

Requires the user to have advanced program management skills/operations research such as critical path e.t.c. 2.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Occasionally

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Priyanka Narang

Project Plan & Tracking with MS Project

2017-06-15

Project plan creation.

Pros

A detailed tabular view via the Gantt chart view .

Cons

I recommend that the transition between automatically scheduled and manual schedule can be made more pleasant, sometime this results in a lot of conflicts to be resolved.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Francis Pan

Microsoft Project Review

2018-06-26

Scheduling features like Gantt charts and prepopulated pulldown menus help reduce training time and simplify the project planning process.

Pros

Easy to use with visibility to chart views makes it easy to plan project deadlines.

Cons

MS Project is not compatible with Mac OS.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Software Advice
Helpful?   Yes   No
Read more
Peter Lippai

Suitable for serious management

2019-05-21

Pros

With it, I can manage company resources, track actions, make financial plans and schedules.

Cons

The Microsoft PPM interface at a glance makes it clear that the service is designed for large projects.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Internet company, 1001-5000 employees)

Efficient tool to plan and monitor multiple projects

2018-07-21

Improved decision making from the reports generated by this software and helped me to meet the projects deadlines.

Pros

Best tool to visually present the progress of projects in the form of Gantt charts, etc. 3.

Cons

If this is fixed, then it will definitely help in planning projects.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more