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OmniFocus vs Todoist Comparison

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Overview

OmniFocus is designed to quickly capture your thoughts and allow you to store, manage, and process them into actionable to-do...

Todoist is a web-based productivity application designed to help businesses keep track of all their important tasks and projects...

  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials
  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials

Video & Screenshots

No videos yet

Pricing

Starting from

79.99

One-time payment

  • Free trial available
  • No credit card required
  • Free account
  • Subscription based

Starting from

3

/user

Per month

  • Free trial available
  • No credit card required
  • Free account
  • Subscription based

User reviews

4.7

63

5

4

3

2

1

42

20

1

0

0

  • Value for money
  • Ease of use
  • Features
  • Customer support
96%
would recommend this app

4.6

1.5K

5

4

3

2

1

1,021

426

98

8

7

  • Value for money
  • Ease of use
  • Features
  • Customer support
98%
would recommend this app

Pros

OmniFocus helps me stay organized and on schedule, especially with projects that have multiple tasks. They provide good tutorials to help you learn how to use it effectively.

AR

Anonymous Reviewer

The price when I got it was actually great, it was a one-time purchase, not subscription like it is now. However, I have switched to Todoist which meets my needs so much better.
AvatarImg

Tammie E.

This does it seamlessly and the customer service is great. An unreserved recommendation from me.

MP

Mark P.

Pros

It seems like a great platform for someone that likes gadgets, as you are able to use your lists on multiple devices - and you can share tasks with other users.
AvatarImg

Kerri M.

It's a fantastic bit of software that is easy to use but powerful, it has good integrations and is inttuitive. I particularly love the integration with Fantastical.

AH

Adam H.

It is an amazing app which helps me alot to maximize my productivity in my studies and time management. I am using this app to track my studies time & also i made everyday tasks which is very helpful.

Sk

Saurabh k.

Cons

Since it's fully tied to the Apple ecosystem, you can't access your to-do's from Android, Windows, etc - or even a browser which is a severe limitation to some users.

ML

Michael L.

Another gripe I have with the Omni Group is that they are not very open to third-party integrations. OmniFocus exposes an AppleScript API, but the functionality is limited.
AvatarImg

Petio P.

Lack of repeatable alarms, and you can spend a lot of time fiddling with the settings.

AR

Anonymous Reviewer

Cons

I've experienced it lagging before but that may not have been necessarily the software (could have been a bad connection or the device I was using.).

AR

Anonymous Reviewer

I was shocked when I realize you can't retrieved your "done" tasks. You tick it, and it's gone, that's quite annoying and undesirable.

AR

Anonymous Reviewer

Todoist looses some of its functionalities. Adroid users should make a habit to check their tasks by themselves.

AR

Anonymous Reviewer

  • Vendor responds to reviews
  • Last review6 days ago
  • Vendor responds to reviews
  • Last review2 days ago

Key features

  • Total features4
  • API
  • Activity Tracking
  • Alerts/Notifications
  • Assignment Management
  • Collaboration Tools
  • Commenting/Notes
  • Create Subtasks
  • Customizable Templates
  • Deadline Management
  • File Management
  • File Sharing
  • Gantt/Timeline View
  • Kanban Board
  • Milestone Tracking
  • Multiple Projects
  • Notes Management
  • Prioritization
  • Progress Tracking
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Project Templates
  • Project Tracking
  • Projections
  • Real Time Data
  • Real Time Notifications
  • Recurring Tasks
  • Reminders
  • Remote Access/Control
  • Reporting & Statistics
  • Reporting/Project Tracking
  • SSL Security
  • Search/Filter
  • Status Tracking
  • Task Editing/Updating
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Task Tagging
  • Third Party Integrations
  • Time & Expense Tracking
  • To-Do List
  • Workflow Management
  • Total features43
  • API
  • Activity Tracking
  • Alerts/Notifications
  • Assignment Management
  • Collaboration Tools
  • Commenting/Notes
  • Create Subtasks
  • Customizable Templates
  • Deadline Management
  • File Management
  • File Sharing
  • Gantt/Timeline View
  • Kanban Board
  • Milestone Tracking
  • Multiple Projects
  • Notes Management
  • Prioritization
  • Progress Tracking
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Project Templates
  • Project Tracking
  • Projections
  • Real Time Data
  • Real Time Notifications
  • Recurring Tasks
  • Reminders
  • Remote Access/Control
  • Reporting & Statistics
  • Reporting/Project Tracking
  • SSL Security
  • Search/Filter
  • Status Tracking
  • Task Editing/Updating
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Task Tagging
  • Third Party Integrations
  • Time & Expense Tracking
  • To-Do List
  • Workflow Management

Integrations

  • Total integrations13
  • Asana
  • Basecamp
  • Dropbox Business
  • GitHub
  • GitLab
  • Gmail
  • Google Calendar
  • Google Drive
  • Jira
  • Microsoft 365
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft Teams
  • QuickBooks Online Advanced
  • Quickbooks Online
  • Salesforce Sales Cloud
  • Slack
  • Trello
  • Zapier
  • Zendesk
  • Total integrations134
  • Asana
  • Basecamp
  • Dropbox Business
  • GitHub
  • GitLab
  • Gmail
  • Google Calendar
  • Google Drive
  • Jira
  • Microsoft 365
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft Teams
  • QuickBooks Online Advanced
  • Quickbooks Online
  • Salesforce Sales Cloud
  • Slack
  • Trello
  • Zapier
  • Zendesk

User reviews that mention these apps

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

Share this review:

OmniFocus logo

OmniFocus

Fantastic "to-do" software but very in-depth

Reviewed 2 years ago

I tried a dozen to-do apps before purchasing OF3 and stuck with it a few months but the interface wasn't right for me and it was too fiddly and too overwhelming. If you can get into it properly and can handle how in-depth it is then you'll be fine but it was just too much for me. The price when I got it was actually great, it was a one-time purchase, not subscription like it is now. However, I have switched to Todoist which meets my needs so much better.

Pros

It had all the features I needed including setting repeating reminders, ease of adding a task and setting dark mode.

Cons

It's too in-depth, if you've never used it or one of Omni's other software it's a heck of a learning curve. The online manual is huge and there's so much to find out. Setting repeating tasks is quite fiddly, there are a lot of options. Other software I've used let's you just put "water plants every Monday" and it'll set that reminder. In OF3 you have to select so many options just to do this. It's very fiddly on a phone especially.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

Share this review:

Todoist logo

Todoist

Straightforward, easy to use, not as many features as some others, but still good

Reviewed 4 years ago
Pros

It's simple to use and has an intuitive interface with good UX design. Task tracking, comments, etc work really well. I've tried many task organizing and tracking apps and this is one of the best.

Cons

I prefer some of the organizational tools from OmniFocus, but it might just be because I've spent more time in OmniFocus. Todoist's collaboration features are probably better.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

Share this review:

Todoist logo

Todoist

Todoist is best app across platform

Reviewed 4 years ago

after using omnifocus, things, wunderlist , this is my choice because i am using different platform os .

Pros

most important is used across platform, Tag/ label available and have their own tab priority field is available ,

Cons

drop and drag feature is not available in desktop, app as subscription, label cannot have sublabel , "@" sign can not be used in label,

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Todoist logo

Todoist

Todoist is the best way to work on shared lists with friends or family.

Reviewed 4 years ago

Todoist is THE app you need to work on shared tasks with anyone in the world.

Pros

Todoist has a great interface and strong opinions about GTD and managing tasks. For me, it has replaced Wunderlist as the defacto app for managing shared lists with family.

Cons

The Todoist UI is a bit dated and lags behind industry titans such as Things and OmniFocus. They also have failed to embrace modern task constructs like Kanban.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Todoist logo

Todoist

The best “to do” tracker around!

Reviewed 2 years ago

I used to use Evernote and Omnifocus to track my tasks. Both are great products, but don’t hold a candle to ToDoIst. I can’t recommend it enough!

Pros

Using natural language to input to do’s is a game changer. Simply speaking or typing as you would natural speak create as a to do that is tracked, attached to a project, and scheduled couldn’t be easier. Plus the fun “Karma” level tracker that allows you to “level up” as you complete tasks is a fun diversion.

Cons

I wish using the app was as easy as using the web site. If you want to move multiple tasks to a project when you are cleaning out your inbox (and using Getting Things done methodology) you have to select and move them individually. In the web browser you can use CTRL to select multiple tasks. Other than this, ToDoIst is the perfect tracker!

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

Share this review:

Todoist logo

Todoist

Cross-Platform. Very Customizable. Tons of Integrations.

Reviewed 2 years ago

Overall, I recommend it over any other app for the reasons in my Pros section. It’s not perfect but it’s the best one out there.

Pros

I like that my tasks are available on every platform, I can customize it and assign project names, labels, due dates, etc. all from inline text. I also like that it has a nice bi-directional API for Zapier (unlike, say, OmniFocus.). That allows me to use it with Clio.

Cons

It is sometimes a bit too customizable which can lead to over management of unimportant aspects of tasks. I don’t like that there is no review option (like OmniFocus which does this very well). The alarms are not great. There is no default time for alarms and the reminders are not very persistent.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

Todoist logo

Todoist

Todist is a great personal task manager

Reviewed 2 years ago

Love using Todist to organize my personal life. It's not meant for complex projects but I don't think it was designed for that!

Pros

I use Todoist mainly for managing my personal life. I have other todo type tools I use in my business but Todist is my go to for my personal life simply due to the fact that I love how easy it is. I've tried others like Things and Omnifocus but I keep coming back to Todoist because of it's interface.

Cons

Can't think of anything I don't like about this software. They didn't have location based reminders before but they added it and I have no complaints about this.