OmniFocus Features

OmniFocus

Get serious about personal productivity

4.69/5 (49 reviews)

OmniFocus Feature Summary

  • Capture all your miscellaneous to-dos
  • Contexts feature to categorize actions
  • Transform all your tasks into actionable next steps
  • Sync between Mac, iPhone, iPad
  • Filter and sort actions

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API
Access Control
Categorization
Collaboration Tools
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Document Storage
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Ideation
Project Management
Projections
Search Functionality
Single Sign On
To-Do List
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Mobile apps

iOS App


843 reviews

Requires iOS 10.0 or later. Compatible with iPhone, iPad, and iPod touch.

OmniFocus Feature Reviews

25 reviewers had the following to say about OmniFocus's features:

Anonymous
(Computer Software company, 10001+ employees)

My Go To Tool to Getting Things Done

2018-12-04

OmniFocus’s intuitive and customizable interface provides you with the tools needed to organize your tasks into manageable actions.

Pros

These are features that I like Quick Entry, allows me to quickly create tasks from anywhere on your Mac Folders and projects to help organize tasks Customizable views Mail app integration

Cons

I do not use these features much time estimates, repeats for your tasks and projects

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Legal Services company, myself only employees)

I Wouldn't Know How To Run My Life Without Omnifocus

2019-10-15

It allows me to have everything in one place, projects for work and errands for the house.

Pros

It's the first place I check in the morning since it shows me my calendar and tasks all in one place, so I can see my day at a glance.

Cons

Learning to use the tags and projects features took a little time.

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
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Martín Cigorraga

The second best task management software

2019-03-06

Well, I used OF for good two years (Pro version) and while it served me well, I ultimately found that the way OF implements task management is too focused to micro-management.

Pros

- Feature-rich app, allows you to control almost every aspect of your tasks - Maybe the best task management software suite for handling complex projects - iOS companion app - Web service allows you to access most critical functions when on the go (or working from a different platform) - If you often have to manage complex tasks projects, OmniFocus is well probably the best choice - They recently added tags!

Cons

- Only for Mac :( - IMHO not the very best tool for small to medium task projects - Sometimes it seems it is more focused to cater micro-management fans than staying out of the way - Pricey

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Justin Bumpstead

Verified Reviewer

This is how I plan my day!

2018-10-24

Pros

Syncing is automatic and very reliable through Omni Group’s omnisync server.

Cons

I’d also like to see a collaboration feature, eg a shared task list or project whereby tasks can be added and completed by anyone in the group.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Read more
Leila Blauner, MS, PMP, CSM, ACP

Verified Reviewer

Task Management for Mac

2016-03-07

I researched and tried just about every task management app there is.

Pros

Ability to email tasks to the app and have them show up in your task inbox, Multiple fields for prioritization/contexts/filtering, ability to create custom views (called perspectives)

Cons

They really, really need a way to prioritize via drag and drop. That's the only con, but it's a huge one

Time used: Less than 6 months

Source: GetApp
Helpful?   Yes   No
Read more
Elise Woodard

Powerful Task/Project Organizer

2018-11-29

Amazing!

Pros

Omnifocus is an extremely powerful task/project organizer, and has easy shortcuts for adding tasks.

Cons

It took me a long time to really understand how powerful Omnifocus is (and I still don't think that I have taken advantage of all of its features, even though some of them may be applicable to me).

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer

Feature rich, yet missing some critical things

2018-07-26

Pros

Built with a robust set of features that allow you to really follow the Getting Things Done (GTD) methodology of context and prioritizing. Like the ability to embed outside calendars in the task views.

Cons

Since I need this for one my jobs - it was out, and I like to have consistency between different work projects if I can so I'm not running on multiple software where necessary.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

6/10
Source: Capterra
Helpful?   Yes   No
Read more
Meghan Ethington

Robust solution

2019-01-13

I really enjoy OmniFocus. There's nothing that I've ever wanted it to do that it can't.

Pros

It has all the functionality you need to manage tasks and projects.

Cons

It can be overkill and the learning curve is higher than more simplistic solutions, but not overly so.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Occasionally

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Petio Petrov

The GTD Swiss-Army Knife

2019-03-01

I swear by OmniFocus. It is a central part of​ my workflow chain. If you are a believer in GTD, this is the app for you!

Pros

It has iCal integration, and reminders for weekly review (with a separate page tailored to that activity). Not to mention the custom Perspectives option that the paid​ version offers to the user, which opens up a world of possibility in controlling the way the data is interacted with.

Cons

Another gripe I have with the Omni Group is that they are not very open to third-party integrations.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Greg Wallace

When you need it, you need it

2020-03-31

It helps keep me on track. When I'm doing GTD well and doing my Weekly Reviews (which Omnifocus supports very well) then I'm staying on track with my life.

Pros

I've used a lot of iOS and Mac task managers.

Cons

Just because a task has a million fields you can you doesn't mean you have to use them.

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Nathan Van Why

Literally my number one favorite application - an absolute lifesaver

2018-11-06

If you are serious about personal task management, this is the last software purchase you'll need to make.

Pros

Creating projects, actions, and managing them is simple and straightforward.

Cons

Additionally, there aren't any options for collaborative projects and tasks.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Insurance company, 1001-5000 employees)

Best task management app I’ve ever used

2019-01-15

Pros

- easily capture and sort tasks - tame the overwhelm by filtering tasks and projects so you only have to see what you want to see - incredibly flexible, can be customized to suit anyone’s task management system

Cons

- flexibility makes it rather complex - Omnifocus is like a blank canvas, requires you to have a clear idea of what your own trusted system is and how it works

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Ken Malott

A Great Tool to Manage Time Effectively.

2020-08-19

Pros

I really appreciate OmniFocus's easy to use interface, and how quick it was to learn the workflow.

Cons

I would love to see a system to put in a to-do list and have the software create a schedule based on given parameters, especially priority, sequential tasks, repeating tasks, and difficulty to complete.

Rating breakdown

Value for money
Ease of use
Features

Time used: Free Trial

Frequency of use: Weekly

Likelihood to recommend

6/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Marketing and Advertising company, 11-50 employees)

The Ultimate All-In-One Organization Tool

2019-09-28

OmniFocus combines all the organizational tools you might otherwise use into one space, which makes it significantly easier to keep track of tasks each day.

Pros

It allows for so many ways to organize tasks, whether you prefer checklists, automatic reminders, or more of a calendar view.

Cons

The only limitation I experience with OmniFocus is the lack of more visual elements - if you're most comfortable with lists and folder-like organization, then this would probably not bother you at all! However, the option to have a more freeform layout would be the cherry on top for me.

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Noah LaRoy

Ultra-powerful task management software

2018-10-25

OmniFocus has changed my task management strategy and I cannot use any other system now because of how scalable and powerful this system is.

Pros

This software can literally do anything related to managing your daily tasks. You can build outlandish project and folder hierarchies or keep a few projects around.

Cons

It can be daunting to try at first because of how much this software can do.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Retail company, 11-50 employees)

The learning curve is worth it

2019-05-08

Omnifocus helped me structure both my professional and personal life at a granular level.

Pros

Being able to manage tasks across platforms is a huge plus for me.

Cons

The learning curve can be steep. There are a lot of apps that do similar things, but this seems to do the most. It's a good thing but mastering it can be a bit of a hassle. Additionally, it's expensive!

Rating breakdown

Ease of use
Features

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Arts and Crafts company, 1-10 employees)

Great for the overly organized obsessive

2020-01-15

Pros

Lots of methods to organize to-do' and projects. You can really dive deep with this one.

Cons

Maybe a bit too complex? I think it's bit too much for the average user.

Rating breakdown

Ease of use
Features

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

6/10
Source: Capterra
Helpful?   Yes   No
Read more
Denise Strohsahl

Verified Reviewer

Best task management app I've ever worked with

2018-03-23

Pros

I can set up my to-dos and group them into projects and folders, so I can differentiate between client work and work on my own business as well as between the different clients and the different projects I'm working on for them.

Cons

There's already a field for the duration of every task, why not go the next step and tell you how much time you've got already allocated that day, week or month.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Read more
Tony Pisani

Most Incredible Productivity Software-Sad you can't use with team

2019-12-20

I fly through my reviews and tasks and it never gets in the way.

Pros

Weekly review feature lets me set review frequency for each project, and I can mark them reviewed as I do it.

Cons

Omnigroup recently added a little more functionality for teams, but really it's still not a team tool. If it were, my professional productivity life would be complete.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Chris Latimer

Verified Reviewer

Great Task Management app

2019-01-04

Pros

Feature-rich and very powerful task management app, which can be used to support any task strategy/framework you leverage

Cons

I found this app quite expensive in comparison to similar solutions on the market, but it is very powerful/functional

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Occasionally

Likelihood to recommend

7/10
Source: GetApp
Helpful?   Yes   No
Read more
Anonymous
(Computer Software company, 51-200 employees)

A wonderful approach to getting things done

2019-04-24

Pros

I can manage my tasks from my phone, watch, tablet or computer.

Cons

I manage many different projects and this is the best product for that but being able to run it as entirely different instances would be helpful.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Consumer Electronics company, 11-50 employees)

Very powerful, but too many features

2018-10-23

Pros

Has almost everything you can think of for a task management system.

Cons

Lack of repeatable alarms, and you can spend a lot of time fiddling with the settings.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Occasionally

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Construction company, myself only employees)

Powerful and Versatile Task Management

2019-01-08

From personal projects and errands with a clearly-defined end point, to routines that repeat at various intervals, I use OmniFocus to remind myself what I need to do now, what’s coming up in the near future, and what long-range plans and ideas I have percolating in the back burner.

Pros

Omnifocus allows me to structure my tasks and projects virtually any way I want and then filter them so that I only have to see what I want to see, when I want to see it.

Cons

Omnifocus was originally designed as an implementation of David Allen’s Getting Things Done system and it still works beautifully for that.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Computer Software company, myself only employees)

Best personal task / GTD manager if you are full into Apple ecosystem

2019-03-30

Pros

It is not more than a task manager for macOS and iOS, but it’s built in its own mindset.

Cons

It’s not the most usable interface but can save your day.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Michael Leone

Stay on Target with Omnifocus

2020-05-26

There is a slight learning curve for OmniFocus, but once you get into the rhythm, it is becomes an essential part of your work flow and helping you to stay ahead of your projects and tasks..

Pros

As a big fan of GTD (Getting Things Done), I love that Omnifocus was built around it from the ground up to serve the GTD methodology.

Cons

My main complaint is that it isn't on all platforms (Apple and non-apple). Since it's fully tied to the Apple ecosystem, you can't access your to-do's from Android, Windows, etc - or even a browser which is a severe limitation to some users.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more