OmniFocus Features

OmniFocus

Get serious about personal productivity

4.67/5 (60 reviews)

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API
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Activity/News Feed
Agile Methodologies
Alerts/Notifications
Assignment Management
Backlog Management
Brainstorming
Budget Management
Business Process Automation
CRM
Calendar Management
Campaign Management
Categorization/Grouping
Channel Management
Client Management
Client Portal
Collaboration Tools
Commenting/Notes
Communication Management
Configurable Workflow
Content Management
Cost-to-Completion Tracking
Create Subtasks
Customizable Dashboard
Customizable Fields
Customizable Templates
Data Import/Export
Deadline Management
Discussions / Forums
Document Management
Document Storage
Drag & Drop
Due Date Tracking
Email Management
Email Marketing
Email-to-Task Conversion
Employee Activity Monitoring
Employee Management
File Management
File Sharing
Gantt/Timeline View
Goal Management
Goal Setting / Tracking
Graphical Workflow Editor
Guest Access
Idea Management
Import Tasks
Issue Management
Issue Tracking
KPI Monitoring
Kanban Board
Knowledge Management
Live Chat
Marketing Calendar
Media Planning
Meeting Management
Messaging
Milestone Tracking
Mobile Access
Multiple Projects
No-Code
Notes Management
Parent Task
Percent-Complete Tracking
Planning Tools
Polls/Voting
Portfolio Management
Prioritization
Process Change Tracking
Product Roadmapping
Progress Tracking
Project Management
Project Planning
Project Planning/Scheduling
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Data
Real Time Editing
Real Time Notifications
Real-Time Chat
Real-time Updates
Recurring Tasks
Remote Access/Control
Remote Support
Reporting & Statistics
Reporting/Analytics
Reporting/Project Tracking
Requirements Management
Resource Management
Resource Request
Resource Scheduling
Risk Management
Roadmapping
Scheduling
Search/Filter
Spreadsheet View
Status Tracking
Strategic Planning
Supports Scrum
Surveys & Feedback
Tagging
Task Board View
Task Editing/Updating
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Task Tagging
Template Management
Templates
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Time & Expense Tracking
Time Tracking
To-Do List
Traditional Methodologies
Visual Workflow Management
Visualization
Workflow Configuration
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@mentions
API
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Activity/News Feed
Agile Methodologies
Alerts/Notifications
Assignment Management
Backlog Management
Brainstorming
Budget Management
Business Process Automation
CRM
Calendar Management
Campaign Management
Categorization/Grouping
Channel Management
Client Management
Client Portal
Collaboration Tools
Commenting/Notes
Communication Management
Configurable Workflow
Content Management
Cost-to-Completion Tracking
Create Subtasks
Customizable Dashboard
Customizable Fields
Customizable Templates
Data Import/Export
Deadline Management
Discussions / Forums
Document Management
Document Storage
Drag & Drop
Due Date Tracking
Email Management
Email Marketing
Email-to-Task Conversion
Employee Activity Monitoring
Employee Management
File Management
File Sharing
Gantt/Timeline View
Goal Management
Goal Setting / Tracking
Graphical Workflow Editor
Guest Access
Idea Management
Import Tasks
Issue Management
Issue Tracking
KPI Monitoring
Kanban Board
Knowledge Management
Live Chat
Marketing Calendar
Media Planning
Meeting Management
Messaging
Milestone Tracking
Mobile Access
Multiple Projects
No-Code
Notes Management
Parent Task
Percent-Complete Tracking
Planning Tools
Polls/Voting
Portfolio Management
Prioritization
Process Change Tracking
Product Roadmapping
Progress Tracking
Project Management
Project Planning
Project Planning/Scheduling
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Data
Real Time Editing
Real Time Notifications
Real-Time Chat
Real-time Updates
Recurring Tasks
Remote Access/Control
Remote Support
Reporting & Statistics
Reporting/Analytics
Reporting/Project Tracking
Requirements Management
Resource Management
Resource Request
Resource Scheduling
Risk Management
Roadmapping
Scheduling
Search/Filter
Spreadsheet View
Status Tracking
Strategic Planning
Supports Scrum
Surveys & Feedback
Tagging
Task Board View
Task Editing/Updating
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Task Tagging
Template Management
Templates
Testing/QA Management
Third Party Integrations
Time & Expense Tracking
Time Tracking
To-Do List
Traditional Methodologies
Visual Workflow Management
Visualization
Workflow Configuration
Workflow Management
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iOS App


0 reviews

OmniFocus Feature Reviews

25 reviewers had the following to say about OmniFocus's features:

Anonymous
(Computer Software company, 10001+ employees)

My Go To Tool to Getting Things Done

2018-12-04

OmniFocus’s intuitive and customizable interface provides you with the tools needed to organize your tasks into manageable actions.

Pros

These are features that I like Quick Entry, allows me to quickly create tasks from anywhere on your Mac Folders and projects to help organize tasks Customizable views Mail app integration

Cons

I do not use these features much time estimates, repeats for your tasks and projects

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Matthew W.

Great software for organization and planning goals

2021-05-11

Omnifocus has been great for me to stay up to date on all the projects that I am responsible for at our church and has been extremely helpful in allowing me to stay on task every day.

Pros

You can easily add new projects and new tasks and it is easy to track your progress.

Cons

The only issue that I have with the Omnifocus software is the cost. The up-front cost is likely prohibitive for many and there are many free apps that have similar features but are not as capable. This is especially true when new versions are released and you must pay again for the software upgrade.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Legal Services company, myself only employees)

I Wouldn't Know How To Run My Life Without Omnifocus

2019-10-15

It allows me to have everything in one place, projects for work and errands for the house.

Pros

It's the first place I check in the morning since it shows me my calendar and tasks all in one place, so I can see my day at a glance.

Cons

Learning to use the tags and projects features took a little time.

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Martín C.

The second best task management software

2019-03-06

Well, I used OF for good two years (Pro version) and while it served me well, I ultimately found that the way OF implements task management is too focused to micro-management.

Pros

- Feature-rich app, allows you to control almost every aspect of your tasks - Maybe the best task management software suite for handling complex projects - iOS companion app - Web service allows you to access most critical functions when on the go (or working from a different platform) - If you often have to manage complex tasks projects, OmniFocus is well probably the best choice - They recently added tags!

Cons

- Only for Mac :( - IMHO not the very best tool for small to medium task projects - Sometimes it seems it is more focused to cater micro-management fans than staying out of the way - Pricey

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Justin B.

Verified Reviewer

This is how I plan my day!

2018-10-24

Pros

On the iOS apps you can set location based alerts for your tags too.

Cons

I’d also like to see a collaboration feature, eg a shared task list or project whereby tasks can be added and completed by anyone in the group.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Read more
Meghan E.

Robust solution

2019-01-13

I really enjoy OmniFocus. There's nothing that I've ever wanted it to do that it can't.

Pros

It has all the functionality you need to manage tasks and projects.

Cons

It can be overkill and the learning curve is higher than more simplistic solutions, but not overly so.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Occasionally

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Greg W.

When you need it, you need it

2020-03-31

It helps keep me on track. When I'm doing GTD well and doing my Weekly Reviews (which Omnifocus supports very well) then I'm staying on track with my life.

Pros

I've used a lot of iOS and Mac task managers.

Cons

Just because a task has a million fields you can you doesn't mean you have to use them.

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Nathan V.

Literally my number one favorite application - an absolute lifesaver

2018-11-06

If you are serious about personal task management, this is the last software purchase you'll need to make.

Pros

Creating projects, actions, and managing them is simple and straightforward.

Cons

Additionally, there aren't any options for collaborative projects and tasks.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Insurance company, 1001-5000 employees)

Best task management app I’ve ever used

2019-01-15

Pros

- easily capture and sort tasks - tame the overwhelm by filtering tasks and projects so you only have to see what you want to see - incredibly flexible, can be customized to suit anyone’s task management system

Cons

- flexibility makes it rather complex - Omnifocus is like a blank canvas, requires you to have a clear idea of what your own trusted system is and how it works

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Elise W.

Powerful Task/Project Organizer

2018-11-29

Amazing!

Pros

Omnifocus is an extremely powerful task/project organizer, and has easy shortcuts for adding tasks.

Cons

It took me a long time to really understand how powerful Omnifocus is (and I still don't think that I have taken advantage of all of its features, even though some of them may be applicable to me).

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Information Technology and Services company, 1-10 employees)

When you need more than just a to-do list

2020-12-29

I have used a lot of to-do list packages over th years, but OmniFocus has a clean interface that allows for lots of activities.

Pros

OmniFocus helps me stay organized and on schedule, especially with projects that have multiple tasks. they provide good tutorials to help you learn how to use it effectively.

Cons

Unless you upgrade to Enterprise it is hard to share tasks and add users.

Rating breakdown

Value for money
Ease of use
Features

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Ken M.

A Great Tool to Manage Time Effectively.

2020-08-19

Pros

I really appreciate OmniFocus's easy to use interface, and how quick it was to learn the workflow.

Cons

I would love to see a system to put in a to-do list and have the software create a schedule based on given parameters, especially priority, sequential tasks, repeating tasks, and difficulty to complete.

Rating breakdown

Value for money
Ease of use
Features

Time used: Free Trial

Frequency of use: Weekly

Likelihood to recommend

6/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer

Feature rich, yet missing some critical things

2018-07-26

Pros

Like the ability to embed outside calendars in the task views.

Cons

It also doesn't offer ANY functionality for teams and sharing projects/tasks.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

6/10
Source: Capterra
Helpful?   Yes   No
Read more
Noah L.

Ultra-powerful task management software

2018-10-25

OmniFocus has changed my task management strategy and I cannot use any other system now because of how scalable and powerful this system is.

Pros

This software can literally do anything related to managing your daily tasks. You can build outlandish project and folder hierarchies or keep a few projects around.

Cons

It can be daunting to try at first because of how much this software can do.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Retail company, 11-50 employees)

The learning curve is worth it

2019-05-08

Omnifocus helped me structure both my professional and personal life at a granular level.

Pros

Being able to manage tasks across platforms is a huge plus for me.

Cons

The learning curve can be steep. There are a lot of apps that do similar things, but this seems to do the most. It's a good thing but mastering it can be a bit of a hassle. Additionally, it's expensive!

Rating breakdown

Ease of use
Features

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Petio P.

The GTD Swiss-Army Knife

2019-03-01

I swear by OmniFocus. It is a central part of​ my workflow chain. If you are a believer in GTD, this is the app for you!

Pros

It is by far the most complete task manager I have tried out.

Cons

Another gripe I have with the Omni Group is that they are not very open to third-party integrations.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Marketing and Advertising company, 11-50 employees)

The Ultimate All-In-One Organization Tool

2019-09-28

OmniFocus combines all the organizational tools you might otherwise use into one space, which makes it significantly easier to keep track of tasks each day.

Pros

It allows for so many ways to organize tasks, whether you prefer checklists, automatic reminders, or more of a calendar view. I couldn't live without the popup reminders notifying me throughout the day!

Cons

The only limitation I experience with OmniFocus is the lack of more visual elements - if you're most comfortable with lists and folder-like organization, then this would probably not bother you at all! However, the option to have a more freeform layout would be the cherry on top for me.

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Arts and Crafts company, 1-10 employees)

Great for the overly organized obsessive

2020-01-15

Pros

Lots of methods to organize to-do' and projects. You can really dive deep with this one.

Cons

Maybe a bit too complex? I think it's bit too much for the average user.

Rating breakdown

Ease of use
Features

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

6/10
Source: Capterra
Helpful?   Yes   No
Read more
Denise S.

Verified Reviewer

Best task management app I've ever worked with

2018-03-23

Pros

I can set up my to-dos and group them into projects and folders, so I can differentiate between client work and work on my own business as well as between the different clients and the different projects I'm working on for them.

Cons

There's already a field for the duration of every task, why not go the next step and tell you how much time you've got already allocated that day, week or month.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Read more
Tony P.

Most Incredible Productivity Software-Sad you can't use with team

2019-12-20

I fly through my reviews and tasks and it never gets in the way.

Pros

Weekly review feature lets me set review frequency for each project, and I can mark them reviewed as I do it.

Cons

Omnigroup recently added a little more functionality for teams, but really it's still not a team tool. If it were, my professional productivity life would be complete.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Construction company, myself only employees)

Powerful and Versatile Task Management

2019-01-08

From personal projects and errands with a clearly-defined end point, to routines that repeat at various intervals, I use OmniFocus to remind myself what I need to do now, what’s coming up in the near future, and what long-range plans and ideas I have percolating in the back burner.

Pros

Omnifocus allows me to structure my tasks and projects virtually any way I want and then filter them so that I only have to see what I want to see, when I want to see it.

Cons

Omnifocus was originally designed as an implementation of David Allen’s Getting Things Done system and it still works beautifully for that.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Binigya D.

Apple exclusive Task Management Goodness!

2021-03-07

Pros

It has a slick UI and it offers so much features, useful ones that you will actually use, it makes itself an invaluable tool in your task management arsenal.

Cons

I really did not like that it was an Apple exclusive software. Most of my work is done on Windows, so OmniFocus quickly became not much relevant to me when switching to a windows device.

Rating breakdown

Value for money
Ease of use
Features

Time used: Free Trial

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Margurite W.

Literally Runs My Life, People

2021-08-06

It is truly a catchall where I can store professional and personal tasks and projects, where I forecast them out, and where I can perform easy reviews to see where I am stalling and what I need to be working on.

Pros

I love that I can run simultaneous projects and concurrent tasks, or make it so one task becomes due once I complete a different one.

Cons

I also don't love the iOS app - it's cumbersome and involves too many taps to make it really useful for people looking not to waste time.

Rating breakdown

Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Computer Software company, myself only employees)

Best personal task / GTD manager if you are full into Apple ecosystem

2019-03-30

Pros

If you are into GTD, there are some little gems that are difficult to find in other softwares: - Defer date: action is unavailable until then - Review perspective: a view specifically to make the “weekly review” easier, it lets you go through every project to review its associate actions - Review every date: if you are an advanced practitioner, there will be projects that you want to review more often; you can set some projects to be reviewed daily while you can review others weekly - Specific views to detect stalled projects - Powerful configurable views

Cons

It’s not the most usable interface but can save your day.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Consumer Electronics company, 11-50 employees)

Very powerful, but too many features

2018-10-23

Pros

Has almost everything you can think of for a task management system.

Cons

Lack of repeatable alarms, and you can spend a lot of time fiddling with the settings.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Occasionally

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more