15 day trial available.
Plans Work starts at $8/month for up to 10 users
How does Planbox Work compare with other Project Management & Planning apps?
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Requires iOS 8.0 or later. Compatible with iPhone, iPad, and iPod touch.
Helping you keep all your project management activities in one cloud-based location that’s accessible anytime, anywhere, Planbox Work is a project management platform that works for everyone, regardless of their knowledge of agile processes. The different processes it covers include project portfolio management, project planning and execution, resource management, time tracking, collaboration and feedback, document management, and file sharing.
Planbox Work works for all team types, not just IT and software. It brings together team files, documents, and conversations in one place, and makes them searchable through keywords and relevant tags. Activities such as commenting and file sharing are integrated into their corresponding tasks, and activity streams are shown in the team’s dedicated project workspace in real time, ensuring all team members are aware of updates, milestones, and deadlines.
The software is brandable and highly customizable. By using filters, teams can enable only the features they need to work more effectively and efficiently.
A hosted web application that brings the various operations of a company into the agile lifecycle, Planbox Work enables teams to plan projects, assign tasks, manage resources, track time, collaborate with stakeholders within and outside the company, and share files and documents – all in an easy-to-use, intuitive framework. Powered by drag-and-drop technology, task assignments and prioritizations are done on the same page.
Used by big-name brands such as Stanford University and Deutsche Telekom, Planbox Work is built for anyone in an organization. Through Planbox’s four-level structure composed of initiatives, projects, items, and tasks, teams can create their own custom workflows. Access is role-based, and Planbox Work employs SSL/HTTPS security to keep your data safe. Its native API offers several different ways to extend the tool’s functionality.
Planbox Work takes care of project planning and execution through a structure with four tiers: initiatives, projects, items, and tasks. Initiatives, which represent the uppermost tier, can be likened to project portfolios, company departments, or individual clients. Generally speaking, they’re used to classify or organize your workload, particularly if you deal with multiple clients, distributed teams, or multiple projects with shared resources. In terms of timeframe, they’re long-term levels that can last weeks, months, or longer.
Projects are next in the hierarchy and, like initiatives, are long-term in nature. Under projects are items, which are work units or project deliverables. Tasks are lowest in the chain, and they represent activities that usually only last for hours. Conversations, files, and feedback can directly be attached to tasks for better workflow organization. For recurring projects with similar items and tasks, templates can be created. Planbox Work can accommodate an unlimited number of projects and initiatives.
When working on new projects, project managers invite members to a unified workspace where they can keep track of conversations, questions, share files and documents, and perform other project-related activities. Through status updates that are fed into the activity stream in real time, team members know how tasks and items are progressing.
To communicate with colleagues, Planbox Work has a handy Comments feature. Whenever you post a comment to ask questions or reply to queries, others in the team are notified via in-app alerts and email. Collaborators who aren’t logged into Planbox Work can contribute to the conversation by replying to the comment email sent to them.
Planbox Work's built-in time tracking feature makes it easy for users to track the time they spend on each task. You can enter time manually or using a timer. To start recording time, select “Start Timer” from the task’s dropdown menu. Menu selections also include “Work on Task,” “Complete,” and “Delete.” A blue timer then appears on the upper right-hand side of your screen. To stop the timer, go back to the dropdown menu and select “Stop Timer.”
If you need to work on an urgent task, starting time on a new task automatically stops time tracking on a previous task. Restarting the timer resumes time tracking from where you left off. Planbox Work's time tracking functionality not just makes client invoicing and the payroll processes for hourly employees faster, simpler, and easier, it’s also used for estimating and planning future sprints or iterations.
Planbox Work has personal and team task management features. It lets you create your own tasks and track the ones assigned to you. To see the items and tasks you need done, log in to Planbox Work and click on Todos from the menu on the left-hand side of your screen. There, you’ll see all the items assigned to you, including their due dates. Expand on an item to see the tasks under it.
Clicking on an item or task link takes you to a window containing more information on the task or item, including the project they’re under, due date, level of importance, and the labels assigned to them, among others.
Project managers can create and prioritize tasks, assign them to the most qualified staff in their team, and set deadlines. Detailed task descriptions can be included and relevant files attached. Task-related conversations are kept in the Comments tab, and user feedback, if any, can be found in the Feedback tab.
Planbox Work reports, tables, and graphs show how processes are tracking and how projects or initiatives are progressing. They can be found in the various sections of the Planbox Work platform, including the iteration board, which shows progress and people charts, burndown and velocity charts, iteration summary, iteration baselines, latest activities, and feedback reports.
Timesheets offer information on actual time spent on tasks. Burndown charts show effort versus time comparisons, while velocity charts gauge the rate at which teams successfully complete tasks within a specified timeframe, sprint, or iteration. Planbox Work reports can be customized according to your reporting specifications. It also offers a highly configurable reporting portal in the enterprise editions of the tool.
Aside from its open API to integrate third-party apps and your existing workflows, Planbox Work readily integrates with apps such as Zendesk, UserVoice, SnapEngage, GitHub, Microsoft Outlook, Google Calendar, Pivotal Tracker, and other calendaring solutions supporting the iCal interface, and BugDigger.
Planbox Work also fully integrates with Planbox Innovate, a cloud-based idea management solution. The integration allows you to collect and develop ideas in Planbox Innovate, then use Planbox Work to experiment and transform the best ideas into winning projects.
Planbox Work offers three editions: Group, Professional, and Enterprise. Group is priced at $4 per user per month for up to 50 users. Contact Planbox for pricing on the other editions. All plans offer a free 30-day trial.
A free account for two collaborators with a maximum of two projects is also available. Special offers are offered to startups, students, academic institutions, and nonprofits.