Priority Matrix Features

Priority Matrix

Project and priority management software for teams

4.57/5 (180 reviews)

Competitor Feature Comparison

API
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Agile Methodologies
Alerts/Notifications
Approval Process Control
Archiving & Retention
Bar Chart
Billing & Invoicing
Brainstorming
Budget Management
Business Process Automation
CRM
Calendar Management
Categorization/Grouping
Chat/Messaging
Client Portal
Collaboration Tools
Color Codes/Icons
Commenting/Notes
Communication Management
Compliance Tracking
Content Management
Contractor Management
Cost-to-Completion Tracking
Create Subtasks
Customizable Dashboard
Customizable Templates
Dashboard
Data Visualization
Deadline Management
Discussions / Forums
Document Management
Document Storage
Drag & Drop
Event Management
File Management
File Sharing
Gantt/Timeline View
Idea Management
Issue Management
Kanban Board
MES
Microsoft Outlook Integration
Milestone Tracking
Mobile Access
Multi-Department/Project
Multiple Projects
Percent-Complete Tracking
Performance Metrics
Portfolio Management
Prioritization
Process Change Tracking
Process Modeling & Designing
Product Roadmapping
Production Scheduling
Progress Tracking
Project Management
Project Planning
Project Planning/Scheduling
Project Scheduling
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Quality Management
Quotes/Estimates
Real Time Editing
Real-time Updates
Recurring Tasks
Release Planning
Reporting & Statistics
Reporting/Analytics
Reporting/Project Tracking
Requirements Management
Resource Management
Risk Management
Search/Filter
Shipping Management
Status Tracking
Strategic Planning
Supports Agile
Tagging
Task Board View
Task Editing/Updating
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Task Tagging
Testing/QA Management
Third Party Integrations
Time & Expense Tracking
Time Tracking
Traditional Methodologies
Version Control
Visual Workflow Management
Volunteer Management
Workflow Configuration
Workflow Management
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API
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Agile Methodologies
Alerts/Notifications
Approval Process Control
Archiving & Retention
Bar Chart
Billing & Invoicing
Brainstorming
Budget Management
Business Process Automation
CRM
Calendar Management
Categorization/Grouping
Chat/Messaging
Client Portal
Collaboration Tools
Color Codes/Icons
Commenting/Notes
Communication Management
Compliance Tracking
Content Management
Contractor Management
Cost-to-Completion Tracking
Create Subtasks
Customizable Dashboard
Customizable Templates
Dashboard
Data Visualization
Deadline Management
Discussions / Forums
Document Management
Document Storage
Drag & Drop
Event Management
File Management
File Sharing
Gantt/Timeline View
Idea Management
Issue Management
Kanban Board
MES
Microsoft Outlook Integration
Milestone Tracking
Mobile Access
Multi-Department/Project
Multiple Projects
Percent-Complete Tracking
Performance Metrics
Portfolio Management
Prioritization
Process Change Tracking
Process Modeling & Designing
Product Roadmapping
Production Scheduling
Progress Tracking
Project Management
Project Planning
Project Planning/Scheduling
Project Scheduling
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Quality Management
Quotes/Estimates
Real Time Editing
Real-time Updates
Recurring Tasks
Release Planning
Reporting & Statistics
Reporting/Analytics
Reporting/Project Tracking
Requirements Management
Resource Management
Risk Management
Search/Filter
Shipping Management
Status Tracking
Strategic Planning
Supports Agile
Tagging
Task Board View
Task Editing/Updating
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Task Tagging
Testing/QA Management
Third Party Integrations
Time & Expense Tracking
Time Tracking
Traditional Methodologies
Version Control
Visual Workflow Management
Volunteer Management
Workflow Configuration
Workflow Management
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API
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Agile Methodologies
Alerts/Notifications
Approval Process Control
Archiving & Retention
Bar Chart
Billing & Invoicing
Brainstorming
Budget Management
Business Process Automation
CRM
Calendar Management
Categorization/Grouping
Chat/Messaging
Client Portal
Collaboration Tools
Color Codes/Icons
Commenting/Notes
Communication Management
Compliance Tracking
Content Management
Contractor Management
Cost-to-Completion Tracking
Create Subtasks
Customizable Dashboard
Customizable Templates
Dashboard
Data Visualization
Deadline Management
Discussions / Forums
Document Management
Document Storage
Drag & Drop
Event Management
File Management
File Sharing
Gantt/Timeline View
Idea Management
Issue Management
Kanban Board
MES
Microsoft Outlook Integration
Milestone Tracking
Mobile Access
Multi-Department/Project
Multiple Projects
Percent-Complete Tracking
Performance Metrics
Portfolio Management
Prioritization
Process Change Tracking
Process Modeling & Designing
Product Roadmapping
Production Scheduling
Progress Tracking
Project Management
Project Planning
Project Planning/Scheduling
Project Scheduling
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Quality Management
Quotes/Estimates
Real Time Editing
Real-time Updates
Recurring Tasks
Release Planning
Reporting & Statistics
Reporting/Analytics
Reporting/Project Tracking
Requirements Management
Resource Management
Risk Management
Search/Filter
Shipping Management
Status Tracking
Strategic Planning
Supports Agile
Tagging
Task Board View
Task Editing/Updating
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Task Tagging
Testing/QA Management
Third Party Integrations
Time & Expense Tracking
Time Tracking
Traditional Methodologies
Version Control
Visual Workflow Management
Volunteer Management
Workflow Configuration
Workflow Management
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Mobile apps

iOS App


1,167 reviews

Requires iOS 12.0 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


518 reviews

Priority Matrix Feature Reviews

25 reviewers had the following to say about Priority Matrix's features:

Mike E.

Very positive. Product can be configured as desired for the most part.

2018-04-08

Pros

I like that the product syncs across devices and that it can be used for both tracking tasks as well as project management.

Cons

I would prefer stronger project management tools such as MS Project compatibility in the Gantt feature and easier integration with Outlook.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Rennie M.

This app keeps my brain from exploding

2017-02-13

I use this app to prioritize both bigger projects and smaller tasks, and I integrate them with my google calendar.

Pros

Its flexible way to record, track, and schedule various aspects of the projects I manage.

Cons

It is somewhat customizable, but I would like some more customization possibilities, like more/customized icons to mark tasks.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10

Recommendations to others considering Priority Matrix

Keep up the good work.

Source: Capterra
Helpful?   Yes   No
Read more
Martin A B.

Outstanding application package. Extremely Knowledgeable and Responsive Customer Service/Support

2018-04-05

Ability to plan for important/critical tasks more effectively.

Pros

-Very Effective Project Management Tool -Strikes a Very Good Cord Between Individual Work Packages and Overall Timeline (Gantt Chart) -Very effective tool for both Program and Project teams

Cons

-Needs more flexibility to help with more Franklin Style daily planning. -Needs more flexibility to import/export data from industry standard tools (i.e.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Hospital & Health Care company, 1001-5000 employees)

Great tool for managing tasks and projects for our finance and business systems teams!

2018-04-04

Keeps everyone in sync on priorities and timelines. Helps solve the email clutter / missed message / forgot excuses.

Pros

The software provides awesome collaboration tools for our team such as replying within Outlook, attaching files and threaded conversations.

Cons

Maybe include the Gantt chart with the basic package as it's a great way to view multiple projects.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Thomas K.

Overall great - Been using for several years, with continued improvements, will continue to enjoy

2018-04-06

Tracking and prioritizing of tasks to make manageable.

Pros

Also, the ability to prioritize by quadrants.

Cons

Wish the standard version allowed view of planned time required , per quadrant (capacity review), of if could export to get a view of the load of work by quadrant.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Henry H.

Priority Matrix streamlined the reporting process for my team and increased my own daily efficiency.

2018-04-27

Valuable dashboard/heads-up-display for activities of myself and my team.

Pros

Action Issue/Item diaries/logging - this enable me to keep track of activity on a task without having a visible running log.

Cons

I would like to be able to configure the UI to different formats for different types of product tracking.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Insurance company, 1001-5000 employees)

Priority Matrix is user-friendly

2018-04-04

Pros

Format provides visual cues to easily prioritize time and effort.

Cons

Lack of access control to prevent accidental edits to projects/tasks owned by someone else.

Rating breakdown

Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
David K.

Effective app with excellent support

2018-04-05

The ability to effectively manage my day and prioritize my tasks.

Pros

Very user friendly when you get used to it, highly effective for project and task management, makes you want to use the app, great integration features, and outstanding customer service.

Cons

Not that i really think it is a con, but if i had to pick at least one, i would say it may have too many features. Well, i consider myself a power user, but then again i feel like i only have about a 20% utilization of its capabilities.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Dorothy H.

Can't beat the Priority Matrix automated Eisenhower segmented approach to task management.

2017-12-29

Pros

That I can easily create new projects and track notes on each task. That I can use on both Mac and WIN.

Cons

I'd love to have a better UX or view of all currently due or priority tasks highlighted throughout all projects.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Carl K.

Stay organized

2017-02-23

Great software for staying organized with projects and reoccurring tasks. Needs better reporting options for enterprise use.

Pros

Ease of entering and managing tasks by projects.

Cons

Reporting on tasks is limited.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Greg S.

Has become integral into work planning and communication.

2017-12-20

Pros

This presents a simple way to prioritize tasks and work.

Cons

I wish I could choose to add a group of collaborators to a project or item rather than picking one at a time.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Printing company, 201-500 employees)

I use it to track my different action plan

2018-04-07

Easy tracking of projet and items project.

Pros

email Notification when items are due.

Cons

Lack of possibility to create sub-item in an item in a project. We should also be able to create repeatable item that shows only when start times would occur.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Carolyn N.

A Great Product to Maintain Focus and Productivity

2017-02-11

It is easy to track progress, add notes, and delegate when I need someone else involved.

Pros

Being able to set deadlines, reminders, track notes, add people to a project, track changes, and see reports, so you get a global view of how you are managing your projects provides the information you that gives you insight into your project management skills and improve.

Cons

I would like to see more space for the notes and details of the project. All the information is there but it feels cramped.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10

Recommendations to others considering Priority Matrix

It would be really neat if there were a way that when you are working on the tasks within a quadrant, the details from the right could open in a linked box. The notes are so important and I find having them on the right in a narrow column makes me search for those details more. The details you can add there do not pop out at you.

Source: Capterra
Helpful?   Yes   No
Read more
Christina A.

Quite useful.

2018-04-11

better project management online rather than on paper and also accessible on mobile devices helps.

Pros

Enables you to keep status information all in one place and each member of the team can update and track whats going on.

Cons

Or perhaps a blinking icon or colour change as a constant alert until you turn it off or complete.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

6/10
Source: Capterra
Helpful?   Yes   No
Read more
Ulysses A.

We have been using Priority Matrix for over 6 years now and it just keeps getting better.

2018-04-04

Our company runs on Priority Matrix for all our project and task management.

Pros

We like everything about this software. Our company and team have used the "4 quadrant concept" even before we started using Priority Matrix, so it was really a perfect match.

Cons

But, if we could suggest an improvement, it would be an easier way to "undo" actions or go back to review previous versions of the tasks.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Makarand K.

Excellent

2018-06-28

Easy task tracking on any device

Pros

Every opportunity or project can be easily managed with task. Task categorized nicely with Eisenhower Matrix concept.

Cons

You can assign images to listed task. this can be improved.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Monthly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer

PM provides a platform to handle all projects under one application. It has been useful.

2017-12-29

When you have too many items or projects, the major hurdle is how to have a systematical way to track the activities.

Pros

It provides a sane way to handle alerts. In addition, the user can access the same files using the mobile apps as well.

Cons

When you have too many items in one project, it is not easy to see all of them based on the design. In addition, there is no way to edit the Tags list as I understand.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Carolyn D.

PM in biotech product development

2017-02-13

It's a great tool to minimize meetings, track tasks in real time, and communicate with a team in one space.

Pros

All the functional capability in one location.

Cons

Some people that I've trained on how to use find the functions difficult to navigate.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10

Recommendations to others considering Priority Matrix

I love it!

Source: Capterra
Helpful?   Yes   No
Read more
Emily E.

It is an amazing tool that increases productivity and efficiency, and improves communication.

2017-12-19

Pros

By assigning tasks to different quadrants, I can categorize and prioritize what needs to done.

Cons

I would like to have a little more freedom and flexibility in how I can sort tasks in each quadrant and how I can organize tasks in the Master View.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Daren P.

Comfortable

2018-04-09

Pros

Nice organization for the team members, good link to Outlook, easy to access, good value, great support when we need something

Cons

we are using if for a project/design management tool and have some limitations for visibility by everyone involved.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Amy D.

I love the ease of having my repeating tasks so easily accessible.

2018-04-05

Easy task management and oversight.

Pros

I also love the ease in setting up projects. It is VERY flexible.

Cons

I also wish the repeating tasks could have more flexibility such as what you have in Google calendar.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Victor G.

Great product

2021-07-25

Pros

Easy way to set up projects related to different operational needs of the company and manage the team involved in each project.

Cons

Once people get used to this task management tool, they get its value.

Rating breakdown

Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Grant S.

My personal secretary

2017-02-11

PM provides ability to not only easily collect tasks but also to prioritize and categorize them in a single dashboard.

Pros

The multiple levels of organization, nested and in one place

Cons

I'd like more Windows(tm) actions like double clicking on a project template title should select instead of having to go to a button to initiate the action.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10

Recommendations to others considering Priority Matrix

No

Source: Capterra
Helpful?   Yes   No
Read more
Caroline H.

The most powerful Eisenhower matrix app

2017-02-21

I love that I can look at my unfinished tasks in many different views: by quadrant, by due date (overdue/due today/due this week etc.), and also in my Mac and iOS calendars.

Pros

- the many different ways one is able to look at their pending tasks: by due date (overdue/due today/due this week), on iOS or Mac calendar, etc.

Cons

- visual design not overly appealing - Gantt chart view should be accessible without having to upgrade to Business class.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
( company, 501-1000 employees)

perfect to manage a project, monitor its processes and take the work in a more organized way

2018-04-11

Pros

good application to follow and organize the work of a project in the most optimal way. with a comfortable and easy to use interface. where you can keep track of planning periods and monitor progress

Cons

the platform should handle more languages so that more people can use it. depends on its use the cost may vary

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more