App comparison

Add up to 4 apps below to see how they compare. You can also use the "Compare" buttons while browsing.

Priority Matrix Logo

Priority Matrix

Project and priority management software for teams

learn more

(1)

Priority Matrix Pricing

Pricing overview

Value for money rating

4.3

/5

182

Price starts from

8

/user

Per month

Pricing options
Free plan
Subscription
Free trial

Pricing details

Priority Matrix is offered across five pricing plans, outlined below. A free trial is available.
Free for up to 5 projects with limited storage and item history.
Personal: $8/user/month, billed annually.
Pro: $12/user/month, billed annually.
Business: $24/user/month, billed annually.
Enterprise: Contact Appfluence for pricing details.
Priority Matrix also provides pricing plans for organizations using Microsoft Office 365. Pricing scales with the number of users:
Pro for Office: Starts from $25/month (billed annually) for 5 users.
Business for Office: Starts from $45/month (billed annually) for 5 users.
Enterprise for Office: Contact Appfluence for pricing details.

What users say

User friendly, simple, great features and awesome customer support at a reasonable price point. I think the Outlook extension is fantastic.
I liked using PM so much like I decided to add a member of my team to my subscription, and now we together use it to manage both our individual and team projects.

Popular contenders

Price starts from

25

Per month

Pricing model

Free plan
Subscription
Free trial

Free trial

Available
Credit cardless trial

Price starts from

20

/user

Per month

Pricing model

Free plan
Subscription
Free trial

Free trial

Available
Credit cardless trial

Price starts from

70

/user

Per month

Pricing model

Free plan
Subscription
Free trial

Free trial

Available
Credit cardless trial

Price starts from

13

Per month

Pricing model

Free plan
Subscription
Free trial

Free trial

Available
Credit cardless trial

Price starts from

50

/user

Per month

Pricing model

Free plan
Subscription
Free trial

Free trial

Available
Credit cardless trial

Reviewers who mentioned pricing said:

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

The best platform for organizing resources and deliverables. Really identify what's most important

Reviewed 4 years ago

focus efficiency I don't forget to do things.

Pros

Ease of use Multi device syncing Structure/quadrants Word editing/heading customization Intuitive selection of icons based on wording used Easy to add new team members

Cons

User interface/design (dated icons and other visuals) Lack of design customization Reports ( I don't use them or see value in them but that could just be me)

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

I love Priority Matrix. Easy to use. Great value.

Reviewed 4 years ago

Peace of mind from knowing I have visibility of everything (even if that is sometimes a little overwhelming). It's also my single source of truth in terms of To Do's so when I start the day or week, I go to PM and I can pick up right where I left off.

Pros

It helps me ensure nothing gets missed and keeps me on track in terms of prioritising competing demands. I can see everything at a glance and it means no more scraps of paper.

Cons

No cons were added to this review

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Handy, well-designed productivity tool with great customer support

Reviewed 4 years ago
Pros

Priority Matrix has become practically indispensable to me in my project management. As an independent consultant, I find it a powerful and handy tool to keep track of my responsibilities to my clients, to record and track pending obligations, and to manage everything from due dates to vendors to invoicing. There is not a day that I don't use it, and hardly a day that I'm not very glad for it. In addition,...

Cons

If I could change one thing, it would be to be able to make matrices for projects sub-matrices of other projects. For example, I have multiple projects I'm managing simultaneously for individual clients, and the jobs' complexity requires me to set up their own matrices for each project. But it would be helpful if those projects could all be integrated together underneath the client. I'd also value a fast way for PM to tell me each week what deadlines for tasks are approaching.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend6/10

Share this review:

Priority Matrix Review...A Laboratory Perspective

Reviewed 6 years ago

The program has been an easy way to track multiple job/task progress throughout the day/week/month. At a quick glance it is helpful to have all users on the same page at the same time*(assuming accurate sync(s) between users). We have experienced sync issues which include: users not seeing what another user is seeing, job/task(s) disappearing, changes made and older versions of job/task reverting....

Pros

Quick access to jobs/tasks, especially with the "Ctrl+F"/search function.

Cons

Can't export/pull data for manipulation in a spreadsheet.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

Share this review:

This tool helps me keep all my tasks organized and I have recommended it to many people.

Reviewed 4 years ago
Pros

The ability to move tasks around as priorities change, add due dates, reminders and notes. I used to be writing and re-writing to do lists constantly, and sometimes things would get lost. I use my 4 quadrants like this: Work due ASAP, Work due soon, Long term work, and back burner.

Cons

The visual design needs to be updated. I like the visual appeal of Google Keep, but they do not have the functionality PM does. Maybe some options for different fonts, and some other options other than the 4 quadrant? Also, I would like to be able to sometime just show one of the quadrants, and make it a smaller size to go on my desktop without taking up too much space. An integration with ical...

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

Share this review:

Eisenhower would have been proud of Priority Matrix!

Reviewed 6 years ago

I will quickly admit that without having used Priority Matrix over the past few years, I'd probably be lost. As an entrepreneur, I run a few small businesses, each which requires a great deal of task management. Getting a handle on all of those tasks be incredibly overwhelming at times. A few years ago, someone had suggested that I start breaking down tasks via separate Eisenhower Decision Matrices...

Pros

No pros were added to this review

Cons

No cons were added to this review

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

Good Task Organiser - Different From Others

Reviewed 6 years ago

I've tried lots of different task managers over the years but the only one I still use every day is Priority Matrix. It is different to others in that each project is divided into four areas, you can put pretty much whatever you like in any of these areas. I run an ecommerce business and find that this layout works really well for managing our day to day tasks. The software looks a bit dated in...

Pros

4 box / areas layout, good iOS apps.

Cons

Looks a bit dated, iOS apps occasionally log you out.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

PM in biotech product development

Reviewed 6 years ago

I use PM in my personal and professional life. It's a great tool to minimize meetings, track tasks in real time, and communicate with a team in one space. It's biggest value is to be able to have one location to communicate (in real time and from anywhere) with a team, track progress of tasks, and even share documents. I like being able to import emails right from Outlook and to upload documents...

Pros

All the functional capability in one location.

Cons

Some people that I've trained on how to use find the functions difficult to navigate.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

Share this review:

Keep your tasks and Priorities Organized

Reviewed 2 years ago

I was assessing this for a client. It checked all the boxers and is a very powerful tool once one has a clear understanding of how it actually flows. For a larger organization, to fully realize the benefits of this tool, it would be pretty important to have someone become a SME and then assist others with design and configuration. Even with Priority Matrix can be a very valuable tool for companies both small and large.

Pros

Lots of flexibility for how to use Online 'guides/training' Integration

Cons

In order to really get real value one really need to understand how the product is designed to work and really take some extensive time to figure out how best to make use of many of the functions. The main 'screen/view' can be confusing to someone just trying the application.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Productive and a value

Reviewed 6 years ago

I have been a user for years now. The customer support is tops, live from the USA, the actual owner gets into support if needed. They keep improving the software. The biggest problem is making it a habit to use it daily. The lack of results is because one just does not use it like they should. If you use it daily, actually during the day your bottom line if in business will be positivity affected. You actually get morning updates sent to you on what you have left to do, items that you have entered. I do wish it had history for accounts that you are tracking on your To Do lists - past records, maybe it does and I just have not noticed? It is a honest firm, in the USA, from people that you can understand and who understand what you are going through.

Pros

Wrote it already

Cons

Takes some effort to learn how to use it - not a con item just a notice - it will not work unless you learn how to make it work.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

Share this review:

A great tool to keep out team coordinated on projects

Reviewed 6 years ago

Priority matrix is easy to use and has all the functionality we need. Customer service is also responsive and happy to provide training for groups of new users. I am a bit disappointed that the packages for multiple licences have been discontinued.

Pros

easy to use yet efficient. ideas are no longer forgotten and progress of delegated tasks can easily be tracked

Cons

as much as I like the software and appreciate the value of keeping our team coordinated, I still feel that this is a relatively simple software when compared to other saas that we use. Therefore, the subscription cost feels very high.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Perfect app and programme to support time and workload management

Reviewed 6 years ago

Its easy to get lost in lists and too easy to become submerged in daily demands that feel important but don't move the big stuff. Priority Matrix allows you to become more in control and if used daily it means you can focus on the big stuff first. The Windows programme supports the app seamlessly so it all works together. its one of my main apps and wouldn't wish to lose it

Pros

The app is cheap and the programme adds to the overall business value

Cons

There aren't any

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

Share this review:

I have been using it every day for 2 years now and it is very helpful!

Reviewed 5 years ago
Pros

I love that I can prioritize my tasks by icon (1-9), filter them by date and group them by tag all at the same time.

Cons

I think filters can be better by having a customized option. right now every time you add a task, you have to redo your filter. Also I think price is high, because I am a single user and I don't need all the features for teams.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

Share this review:

Strong collaboration by managing living agendas for upcoming meetings.

Reviewed 5 years ago
Pros

Our team uses this to maintain living agendas for regular meetings. Being able to build and monitor agenda items in real time ensures that all parties are prepared and the conversation moves quickly.

Cons

As I use this for just one function, there are many features that I have not explored. I don't think that it's a software problem as much as it might be a marketing problem. If I fully understood more value propositions, this tool might be more valuable to my broader organization.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

Great product!

Reviewed 6 years ago

There are so many tools out there to help us stay organised, guess this just suits me as I use it for most any project at work and home. Been using PM since the early days. I was suprized when I had a problem someone got right back with me. No complaints.

Pros

Ease of use and solid performance

Cons

The cost of the services seems to be gradually escalating.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

I have searched around for the perfect project management tool and this is as close to perfect!

Reviewed 4 years ago

Visibility into team productivity and priorities. Improved collaboration and communication. Focus and execution capabilities.

Pros

Incredible functionality and features packed into the software for a very affordable price. Interactive communications even with non users of the system is possible.

Cons

Like any software adoption requires consistent change management and reinforcement - the software is not for those not willing to be "managed".

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

Share this review:

Priority Matrix has changed the way I work, helping me to be more organized and efficient.

Reviewed 4 years ago
Pros

The visual layout of the software and the fact that it is not diminished when viewing on other devices are the most appealing aspects of the product. The ability to add due dates, notes, attachments and links are also a major reason I consistently use this product.

Cons

I would like the software to be more affordable., as well as have the option of what information to include in the Item Details panel.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

Share this review:

Comfortable

Reviewed 4 years ago
Pros

Nice organization for the team members, good link to Outlook, easy to access, good value, great support when we need something

Cons

we are using if for a project/design management tool and have some limitations for visibility by everyone involved.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

Share this review:

I really like it for keeping track of my clients and organizing and prioritizing my day.

Reviewed 5 years ago

Organization, productivity, and prioritization.

Pros

It is an easy to use format. I like being able to easily move projects/clients between the quadrants. It is awesome for keeping track and being able to easily see my clients in one picture.

Cons

It is a bit pricey for what I do with it. There are a lot of features that I don't need or use. I wish you could offer a less expensive scaled down version.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Excellent Solution for Getting Things Done

Reviewed 6 years ago

I have been using Priority Matrix for a couple of years. The free coaching last year was very helpful for using the product more efficiently. After reading David Allen's Getting Things Done, I have even more appreciation for the utility of this solution.

Pros

Ease of use. Use of the cloud to access from multiple devices.

Cons

Pricing structure is not conducive to my using it throughout my department.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

Share this review:

Great product

Reviewed a year ago
Pros

Easy way to set up projects related to different operational needs of the company and manage the team involved in each project.

Cons

I struggled a bit to get my team to adopt Priority Matrix. It requires a mind shift in how people operate on a daily basis. Once people get used to this task management tool, they get its value.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

I think that PM has been very useful and it has helped me organize my work load.

Reviewed 4 years ago

good work / project coordination with the entire team and a great way to monitor work being done and work coming due.

Pros

User friendly, simple, great features and awesome customer support at a reasonable price point. I think the Outlook extension is fantastic.

Cons

I do wish it had a few more features like sub-projects for example. I have had a few requests in the past for certain features that were not available but on the positive side, I think the PM team is always looking for way to improve the tool.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

Share this review:

Keep my stress low

Reviewed 5 years ago
Pros

Easy of use Key Priority concepts incorporated Have pc version linked to iPad and cellular Can Print Can get points from my email

Cons

No cons were added to this review

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Great tool for managing and keeping track of disparate projects and tasks

Reviewed 4 years ago

I don’t worry about forgetting details

Pros

Interface is great, customizable, intuitive and very quick to read. App syncs great between mobile and desktop

Cons

The team pricing is a bit high given it’s not on most big companies standard software packages

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

I like it, because it lets me to focus on my priorities

Reviewed 4 years ago

I am more organised

Pros

Its integration with iPhone, and iPad, and my agenda. I would like to use it in my team, but it's too expensive for my little team.

Cons

The sky-high price to use in a team. You should make a team version much less expensive for little groups