Priority Matrix Pricing Plan & Cost Guide

Priority Matrix

Project and priority management software for teams

4.57/5 (180 reviews)

Priority Matrix Pricing

Starting from: $8.00/month

Pricing model: Free, Subscription

Free Trial: Available

Priority Matrix is offered across five pricing plans, outlined below. A free trial is available.
Free for up to 5 projects with limited storage and item history.
Personal: $8/user/month, billed annually.
Pro: $12/user/month, billed annually.
Business: $24/user/month, billed annually.
Enterprise: Contact Appfluence for pricing details.
Priority Matrix also provides pricing plans for organizations using Microsoft Office 365. Pricing scales with the number of users:
Pro for Office: Starts from $25/month (billed annually) for 5 users.
Business for Office: Starts from $45/month (billed annually) for 5 users.
Enterprise for Office: Contact Appfluence for pricing details.

Competitors Pricing

Timesheets.com

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Free Trial: Available (No Credit Card required)

Adobe Workfront

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Celoxis

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Zoho Projects

Starting from: 5.00/month
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ProWorkflow

Starting from: 20.00/month
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Free Trial: Available

Priority Matrix Pricing Reviews

Pros

  • Cody, who has helped me in the implementation, was responsible for walking me through everything I needed to know and how I could better use the software - he was great.shari n.Read the full review
  • Very user friendly when you get used to it, highly effective for project and task management, makes you want to use the app, great integration features, and outstanding customer service.David K.Read the full review
  • Great multi platform product with fantastic customer support - very proactive and engaging.Darren H.Read the full review

Cons

  • Lack of access control to prevent accidental edits to projects/tasks owned by someone else. No additional Cons to mention at this time.Verified ReviewerRead the full review
  • Reporting on tasks is limited. The UI experience suffers at times, particularly in the reporting space.Carl K.Read the full review
  • I click a task and another gets deleted or moved. I also find it the notes tab lags so I think there are no notes however later they appear.Rob W.Read the full review
100%
recommended this to a friend or a colleague

25 reviewers had the following to say about Priority Matrix's pricing:

David E.

Perfect app and programme to support time and workload management

Used daily for 2+ years
Reviewed 2017-02-13
Review Source: Capterra

Its easy to get lost in lists and too easy to become submerged in daily demands that feel important but don't move the big stuff. Priority Matrix allows you to become more in control and if used daily it means you can focus on the big stuff first. The Windows programme supports the app seamlessly so it all works together. its one of my main apps and wouldn't wish to lose it

Pros
The app is cheap and the programme adds to the overall business value

Cons
There aren't any

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Michele T.

I like it, because it lets me to focus on my priorities

Used weekly for 2+ years
Reviewed 2018-05-16
Review Source: Capterra

I am more organised

Pros
Its integration with iPhone, and iPad, and my agenda. I would like to use it in my team, but it's too expensive for my little team.

Cons
The sky-high price to use in a team. You should make a team version much less expensive for little groups

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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David D.

I have searched around for the perfect project management tool and this is as close to perfect!

Used daily for 1-2 years
Reviewed 2018-04-04
Review Source: Capterra

Visibility into team productivity and priorities. Improved collaboration and communication. Focus and execution capabilities.

Pros
Incredible functionality and features packed into the software for a very affordable price. Interactive communications even with non users of the system is possible.

Cons
Like any software adoption requires consistent change management and reinforcement - the software is not for those not willing to be "managed".

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Tim M.

Excellent Solution for Getting Things Done

Used daily for 1-2 years
Reviewed 2017-02-13
Review Source: Capterra

I have been using Priority Matrix for a couple of years. The free coaching last year was very helpful for using the product more efficiently. After reading David Allen's Getting Things Done, I have even more appreciation for the utility of this solution.

Pros
Ease of use. Use of the cloud to access from multiple devices.

Cons
Pricing structure is not conducive to my using it throughout my department.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Gretchen R.

I think that PM has been very useful and it has helped me organize my work load.

Used daily for 6-12 months
Reviewed 2018-04-27
Review Source: Capterra

good work / project coordination with the entire team and a great way to monitor work being done and work coming due.

Pros
User friendly, simple, great features and awesome customer support at a reasonable price point. I think the Outlook extension is fantastic.

Cons
I do wish it had a few more features like sub-projects for example. I have had a few requests in the past for certain features that were not available but on the positive side, I think the PM team is always looking for way to improve the tool.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Anonymous

Great tool for managing and keeping track of disparate projects and tasks

Used daily for 6-12 months
Reviewed 2018-09-17
Review Source: Capterra

I don’t worry about forgetting details

Pros
Interface is great, customizable, intuitive and very quick to read. App syncs great between mobile and desktop

Cons
The team pricing is a bit high given it’s not on most big companies standard software packages

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Arne H.

A great tool to keep out team coordinated on projects

Used daily for 1-2 years
Reviewed 2017-01-29
Review Source: Capterra

Priority matrix is easy to use and has all the functionality we need. Customer service is also responsive and happy to provide training for groups of new users. I am a bit disappointed that the packages for multiple licences have been discontinued.

Pros
easy to use yet efficient. ideas are no longer forgotten and progress of delegated tasks can easily be tracked

Cons
as much as I like the software and appreciate the value of keeping our team coordinated, I still feel that this is a relatively simple software when compared to other saas that we use. Therefore, the subscription cost feels very high.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Nadia O.

Priority Matrix has changed the way I work, helping me to be more organized and efficient.

Used daily for 1-2 years
Reviewed 2018-04-05
Review Source: Capterra

Pros
The visual layout of the software and the fact that it is not diminished when viewing on other devices are the most appealing aspects of the product. The ability to add due dates, notes, attachments and links are also a major reason I consistently use this product.

Cons
I would like the software to be more affordable., as well as have the option of what information to include in the Item Details panel.

Rating breakdown

Value for money
Ease of use
Features
Customer support

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Elias B.

I have been using it every day for 2 years now and it is very helpful!

Used daily for 2+ years
Reviewed 2018-01-03
Review Source: Capterra

Pros
I love that I can prioritize my tasks by icon (1-9), filter them by date and group them by tag all at the same time.

Cons
I think filters can be better by having a customized option. right now every time you add a task, you have to redo your filter. Also I think price is high, because I am a single user and I don't need all the features for teams.

Rating breakdown

Value for money
Ease of use
Features
Customer support

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Michael M.

Great product!

Used daily for 2+ years
Reviewed 2017-02-14
Review Source: Capterra

There are so many tools out there to help us stay organised, guess this just suits me as I use it for most any project at work and home. Been using PM since the early days. I was suprized when I had a problem someone got right back with me. No complaints.

Pros
Ease of use and solid performance

Cons
The cost of the services seems to be gradually escalating.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Ted K.

The best platform for organizing resources and deliverables. Really identify what's most important

Used daily for 2+ years
Reviewed 2018-04-16
Review Source: Capterra

focus efficiency I don't forget to do things.

Pros
Ease of use Multi device syncing Structure/quadrants Word editing/heading customization Intuitive selection of icons based on wording used Easy to add new team members

Cons
User interface/design (dated icons and other visuals) Lack of design customization Reports ( I don't use them or see value in them but that could just be me)

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Daren P.

Comfortable

Used daily for 2+ years
Reviewed 2018-04-09
Review Source: Capterra

Pros
Nice organization for the team members, good link to Outlook, easy to access, good value, great support when we need something

Cons
we are using if for a project/design management tool and have some limitations for visibility by everyone involved.

Rating breakdown

Value for money
Ease of use
Features
Customer support

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Darren A.

Good Task Organiser - Different From Others

Used daily for 1-2 years
Reviewed 2017-02-06
Review Source: Capterra

I've tried lots of different task managers over the years but the only one I still use every day is Priority Matrix. It is different to others in that each project is divided into four areas, you can put pretty much whatever you like in any of these areas. I run an ecommerce business and find that this layout works really well for managing our day to day tasks. The software looks a bit dated in some respects but it works really well and is pretty easy to customise to our exact needs. There seem to be a lot of features which we don't really use as the basic functionality works well for my needs. Syncing between a PC, iPad and iPhone also works well 95% of the time, occasionally there is the odd sync issue but this is not a major problem really. The iOS apps work well, they sometimes log you out but logging back in is fairly painless, it would be nice if they never logged you out though. Actually using the iOS apps to manage your tasks is really easy, as is creating and editing new and existing projects. Pricewise it's not cheap, but not really that expensive either, there are some great task managers that are free, however, I have no issue paying as it fits my needs to perfectly.

Pros
4 box / areas layout, good iOS apps.

Cons
Looks a bit dated, iOS apps occasionally log you out.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Victor G.

Great product

Used daily for 1-2 years
Reviewed 2021-07-25
Review Source: Capterra

Pros
Easy way to set up projects related to different operational needs of the company and manage the team involved in each project.

Cons
I struggled a bit to get my team to adopt Priority Matrix. It requires a mind shift in how people operate on a daily basis. Once people get used to this task management tool, they get its value.

Rating breakdown

Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Roop P.

The support staff was a great help showing key features in the product.

Used weekly for less than 6 months
Reviewed 2018-04-24
Review Source: Capterra

Better time management

Pros
It is integrated into many different platforms, very versatile can email to set up a task into my matrix

Cons
Cost, I think if there was alternative versions - free and paid, could be used more effectively in personal / work life

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 6/10

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Anonymous

perfect to manage a project, monitor its processes and take the work in a more organized way

Used daily for less than 6 months
Reviewed 2018-04-11
Review Source: Capterra

Pros
good application to follow and organize the work of a project in the most optimal way. with a comfortable and easy to use interface. where you can keep track of planning periods and monitor progress

Cons
the platform should handle more languages so that more people can use it. depends on its use the cost may vary

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Mathias W.

Great for daily work, but not perfect and far too expensive.

Used daily for less than 6 months
Reviewed 2018-01-04
Review Source: Capterra

Good daily overview. Good possible plannig (but GANT funktionality ist not sufficant yet).

Pros
Good overview, one of the best. Easy to use, GANT integrated. Not overloaded, Easy to configure, good mobile App.

Cons
Too expensive. GUI not properly programmed/missing functions concerning GANT Chart funktionality. Repeating actin items remain visible and overload the sreen. Web Client still beta.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 5/10

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Katy M.

This tool helps me keep all my tasks organized and I have recommended it to many people.

Used daily for 2+ years
Reviewed 2018-04-11
Review Source: Capterra

Pros
The ability to move tasks around as priorities change, add due dates, reminders and notes. I used to be writing and re-writing to do lists constantly, and sometimes things would get lost. I use my 4 quadrants like this: Work due ASAP, Work due soon, Long term work, and back burner.

Cons
The visual design needs to be updated. I like the visual appeal of Google Keep, but they do not have the functionality PM does. Maybe some options for different fonts, and some other options other than the 4 quadrant? Also, I would like to be able to sometime just show one of the quadrants, and make it a smaller size to go on my desktop without taking up too much space. An integration with ical would also be good, so everything you give a deadline can also be on your calendar if you choose. I like that it syncs to my appon the desktop and phone, but do not like how there is that sign in screen, I want it all to be automatic and seamless like Google Keep is. I have had instances where one updates and the other does not and then I get doubles or things get confusing. Also, the base price is expensive. I think it is worth it personally, but when I recommend it, I can't see too many people using it. I think it would be especially good for students and have recommended to parents of middle school students who are having a hard time keeping organized. What if you had a "lite" version for students that was a lower cost? It would only have four quadrants and just one project or something.

Rating breakdown

Value for money
Ease of use
Features
Customer support

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William M.

Been great. Tech support team has been spot on.

Used daily for less than 6 months
Reviewed 2018-01-02
Review Source: Capterra

Stress management as I now am in the habit of planning my days the day before.

Pros
All the features for automation and ease of use. Emails to the inbox and creating activities is one of the key feutures I use on a daily basis.

Cons
Still in trial mode. Currently, I struggle with the cost per user as I would like to have a few of my team mates start a trial.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Marc S.

Keep your tasks and Priorities Organized

Used daily for free trial
Reviewed 2020-08-19
Review Source: Capterra

I was assessing this for a client. It checked all the boxers and is a very powerful tool once one has a clear understanding of how it actually flows. For a larger organization, to fully realize the benefits of this tool, it would be pretty important to have someone become a SME and then assist others with design and configuration. Even with Priority Matrix can be a very valuable tool for companies both small and large.

Pros
Lots of flexibility for how to use Online 'guides/training' Integration

Cons
In order to really get real value one really need to understand how the product is designed to work and really take some extensive time to figure out how best to make use of many of the functions. The main 'screen/view' can be confusing to someone just trying the application.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Anonymous

Strong collaboration by managing living agendas for upcoming meetings.

Used daily for 1-2 years
Reviewed 2018-01-09
Review Source: Capterra

Pros
Our team uses this to maintain living agendas for regular meetings. Being able to build and monitor agenda items in real time ensures that all parties are prepared and the conversation moves quickly.

Cons
As I use this for just one function, there are many features that I have not explored. I don't think that it's a software problem as much as it might be a marketing problem. If I fully understood more value propositions, this tool might be more valuable to my broader organization.

Rating breakdown

Value for money
Ease of use
Features
Customer support

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Charles S.

I really like it for keeping track of my clients and organizing and prioritizing my day.

Used daily for 1-2 years
Reviewed 2017-12-20
Review Source: Capterra

Organization, productivity, and prioritization.

Pros
It is an easy to use format. I like being able to easily move projects/clients between the quadrants. It is awesome for keeping track and being able to easily see my clients in one picture.

Cons
It is a bit pricey for what I do with it. There are a lot of features that I don't need or use. I wish you could offer a less expensive scaled down version.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Carolyn D.

PM in biotech product development

Used daily for 1-2 years
Reviewed 2017-02-13
Review Source: Capterra

I use PM in my personal and professional life. It's a great tool to minimize meetings, track tasks in real time, and communicate with a team in one space. It's biggest value is to be able to have one location to communicate (in real time and from anywhere) with a team, track progress of tasks, and even share documents. I like being able to import emails right from Outlook and to upload documents to projects. One of the biggest values of PM is time-saving! A lot of time doesn't have to spent arranging meetings to make sure everyone is on the same page-that can all be accomplished from one tool! Another key feature is all the options for reporting out on the projects. The calendars and gant charts make reporting the progress of projects much easier and much more complete than trying to compile info from many team members.

Pros
All the functional capability in one location.

Cons
Some people that I've trained on how to use find the functions difficult to navigate.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Ken P.

A Superior To-Do List Management Tool

Reviewed 2017-02-15
Review Source: Capterra

As a crisis management consultant and entrepreneur, I have a multitude of projects and tasks on the go at any one time. Plus my personal life. I am also an early adopter of tools (particularly apps) that can drive personal excellence. Priority Matrix is just such a product. Not perfect, but superior. Beyond its tried and true "Eisenhower Matrix", it forces you to think differently about your to-do list, a very good thing. I also like the more visual aspect of it as compared to traditional "lists". A component of our work includes strategic planning; Priority Matrix adds real value to the related the SWOT analysis. Customer support is responsive if you allow for the habit of folks on the west coast lying-in while the rest of us are well into our day. This app is not perfect, but a strongly recommend it as a superior tool. It has added value to my self-management.

Rating breakdown

Value for money
Ease of use
Features
Customer support

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Pete M.

Handy, well-designed productivity tool with great customer support

Used daily for 1-2 years
Reviewed 2018-04-16
Review Source: Capterra

Pros
Priority Matrix has become practically indispensable to me in my project management. As an independent consultant, I find it a powerful and handy tool to keep track of my responsibilities to my clients, to record and track pending obligations, and to manage everything from due dates to vendors to invoicing. There is not a day that I don't use it, and hardly a day that I'm not very glad for it. In addition, I have found the customer support superb--fast, informed, concise and helpful. I've now begun using it with some of my own sub-contractors, and they're finding valuable utility in it too--even as PM makes it possible for us to coordinate our shared projects together elegantly and easily from a distance. Specifically, we can assign each other tasks in shared projects, track each other's progress, leave each other edits, comments, and linked documents, and more. Works like a snap. PM also recently improved the ability to send emails directly from the email window (I use Gmail) to PM projects, including with deadlines, which is yet another upgrade I've valued. Finally, the integration across platforms is seamless (I use it on my iPhone, my iPad and my Mac). In sum: For me it has been a highly useful product, easy to learn and apply, with a great support team.

Cons
If I could change one thing, it would be to be able to make matrices for projects sub-matrices of other projects. For example, I have multiple projects I'm managing simultaneously for individual clients, and the jobs' complexity requires me to set up their own matrices for each project. But it would be helpful if those projects could all be integrated together underneath the client. I'd also value a fast way for PM to tell me each week what deadlines for tasks are approaching.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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