Projectmates Features

Projectmates

Construction Program Management Software

4.38/5 (68 reviews)

Competitor Feature Comparison

API
Accounting Integration
Activity Dashboard
Activity Tracking
Alerts/Notifications
Audit Trail
Bid Management
Billing & Invoicing
Budget Control
Budget Tracking/Job Costing
Budgeting/Forecasting
Cash Management
Change Order Management
Collaboration Tools
Commercial
Construction Breakdowns
Contract/License Management
Contractor Management
Cost-to-Completion Tracking
Customizable Reports
Customizable Templates
Data Import/Export
Document Management
Document Storage
Equipment Tracking
Financial Analysis
Financial Management
For AEC Industry
Forecasting
Gantt/Timeline View
Incident Reporting
Invoice Management
Job Costing
Milestone Tracking
Mobile Access
Multiple Projects
Offline Access
Overrun Reporting
Progress Tracking
Project Accounting
Project Planning
Project Time Tracking
Project Tracking
Project Workflow
Projections
Purchase Order Management
Quotes/Estimates
RFI & Submittals
Real Time Data
Real Time Reporting
Real-time Updates
Recurring/Subscription Billing
Reporting & Statistics
Scheduling
Status Tracking
Subcontractor Management
Supplier Management
Task Management
Task Progress Tracking
Task Scheduling
Third Party Integrations
Timesheet Management
Workflow Management
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API
Accounting Integration
Activity Dashboard
Activity Tracking
Alerts/Notifications
Audit Trail
Bid Management
Billing & Invoicing
Budget Control
Budget Tracking/Job Costing
Budgeting/Forecasting
Cash Management
Change Order Management
Collaboration Tools
Commercial
Construction Breakdowns
Contract/License Management
Contractor Management
Cost-to-Completion Tracking
Customizable Reports
Customizable Templates
Data Import/Export
Document Management
Document Storage
Equipment Tracking
Financial Analysis
Financial Management
For AEC Industry
Forecasting
Gantt/Timeline View
Incident Reporting
Invoice Management
Job Costing
Milestone Tracking
Mobile Access
Multiple Projects
Offline Access
Overrun Reporting
Progress Tracking
Project Accounting
Project Planning
Project Time Tracking
Project Tracking
Project Workflow
Projections
Purchase Order Management
Quotes/Estimates
RFI & Submittals
Real Time Data
Real Time Reporting
Real-time Updates
Recurring/Subscription Billing
Reporting & Statistics
Scheduling
Status Tracking
Subcontractor Management
Supplier Management
Task Management
Task Progress Tracking
Task Scheduling
Third Party Integrations
Timesheet Management
Workflow Management
Visit WebsiteCompare App
API
Accounting Integration
Activity Dashboard
Activity Tracking
Alerts/Notifications
Audit Trail
Bid Management
Billing & Invoicing
Budget Control
Budget Tracking/Job Costing
Budgeting/Forecasting
Cash Management
Change Order Management
Collaboration Tools
Commercial
Construction Breakdowns
Contract/License Management
Contractor Management
Cost-to-Completion Tracking
Customizable Reports
Customizable Templates
Data Import/Export
Document Management
Document Storage
Equipment Tracking
Financial Analysis
Financial Management
For AEC Industry
Forecasting
Gantt/Timeline View
Incident Reporting
Invoice Management
Job Costing
Milestone Tracking
Mobile Access
Multiple Projects
Offline Access
Overrun Reporting
Progress Tracking
Project Accounting
Project Planning
Project Time Tracking
Project Tracking
Project Workflow
Projections
Purchase Order Management
Quotes/Estimates
RFI & Submittals
Real Time Data
Real Time Reporting
Real-time Updates
Recurring/Subscription Billing
Reporting & Statistics
Scheduling
Status Tracking
Subcontractor Management
Supplier Management
Task Management
Task Progress Tracking
Task Scheduling
Third Party Integrations
Timesheet Management
Workflow Management
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Mobile apps

iOS App


51 reviews

Requires iOS 9.3 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


0 reviews

Projectmates Feature Reviews

25 reviewers had the following to say about Projectmates's features:

Drew J.

difficult to fit different operating styles

2020-06-22

We struggled though with the widespread adoption for two main reasons: 1) It wasn't most general contractors primary Construction management tool. so it became another system for them to work in which meant we were not always getting updated information because they would invoice in our system and run the job in theirs, thus hampering the information accuracy in our system 2) the cost to use the system for all users hurt this adoption.

Pros

Financial controls and tracking Custom reporting nice Contract and change order tracking Deals well with construction Good customer support

Cons

Not easy to update or modify prebuilt modules (schedules, tasks, budgets, etc.)

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

2/10
Source: Capterra
Helpful?   Yes   No
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Kate P.

Excellent customer service and support. Project Management software that truly meets our needs.

2017-05-18

Automated tasks we've been managing manually with spreadsheets.

Pros

Once you get everything up and running, it is easy to track the flow of information from the beginning to end of a project. Having our contractors enter their own invoices into the system saves a ton of time.

Cons

Small annoyances like the date format, not being able to apply certain changes across all projects and they have to be updated manually, contract items don't show the balance left to be billed and you have to calculate manually.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Brad S.

ProjectMates

2016-11-23

Straightforward process to create folders and organize the project online, and it's easy to upload files/send links to third party consultants of construction plans.

Pros

Easy to set up projects and upload/send files.

Cons

The scheduling feature.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Software Advice
Helpful?   Yes   No
Read more
Austin C.

At your fingertips

2019-07-16

We no longer have to track spreadsheets, and communication has improved greatly.

Pros

I appreciated how everyone on a project can get real time instant info on any project including contracts, project status, and any changes.

Cons

it was a little intimidating at first but the UI was helpful and we made it through

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Monthly

Likelihood to recommend

8/10
Source: Software Advice
Helpful?   Yes   No
Read more
anthony m.

need a simpler version

2021-06-03

not a bad program but emails are just as easy to send info and tracking info.

Pros

it is well organized and has many sections to store dedicated items

Cons

too many items not used by design. more project construction oriented

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

3/10
Source: Capterra
Helpful?   Yes   No
Read more
Brad S.

RaceTrac - Engineering Project Management

2015-08-07

Pros

Easy to use and share files with everyone involved in a project.

Cons

The scheduling feature could be easier to use.

Rating breakdown

Ease of use
Features

Time used: 1-2 years

Likelihood to recommend

8/10

Recommendations to others considering Projectmates

Spend the time to learn how everything works up front. Dedicate a few hours to working with someone familiar with the software.

Source: Software Advice
Helpful?   Yes   No
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James C.

Projectmates for Construction Management

2015-08-12

The PMIS will be used to receive, distribute, and maintain Program Reports, Program Schedules, Plans & Specifications, and the myriad of documents it takes to manage a Program successfully.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Rob N.

Reports

2019-12-18

Overall I find Project Mates to be very helpful in my work and helps keep our costs in line.

Pros

Kaely Culbertson has been a great help and resource!

Cons

Sometimes it can run slow and would be nice if it was less fields to fill out.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
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mark d.

Project mates

2021-06-03

Pros

Easy to send drawings via links, in lieu of emails.

Cons

I think the invoicing can be easier to track, so that once a revise and resubmit is sent; it is hard to track how many iterations before the correct invoice is received - no tracking system in place.

Rating breakdown

Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Milan H.

Two improvements

2020-06-29

Pros

Fast and agile, straightforward interface

Cons

GC Award planned finish date/End of Construction Planned date).

Rating breakdown

Ease of use
Features

Time used: 1-2 years

Frequency of use: Monthly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Tom H.

ProjectMates is great for our Project's data and financial management!

2015-07-27

Pros

It has centralized all management of our data, scheduling, consultant interaction, and financial processing.

Cons

The only thing that really bothers me is not being able to drag and drop out of emails/Outlook format. That we must save data from an email to the CPU and then upload the file.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Likelihood to recommend

9/10

Recommendations to others considering Projectmates

Truly explore the entirety of the software. It allows for a good many capabilities with purchase orders and invoicing, detailed scheduling, and data management for longevity.

Source: Software Advice
Helpful?   Yes   No
Read more
David L.

Review

2020-06-22

Very good

Pros

Easy to use, needed information close at hand, all encompassing.

Cons

Submitting process, scheduling & report writing

Rating breakdown

Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Systemates


Thank you for taking the time to share your Projectmates review. We work hard to meet expectations like yours, and we're happy to hear we hit the mark for you. We will share your valuable feedback with the entire Projectmates team, and let them know their work is being recognized.

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Justin S.

Good and getting better

2015-07-27

Pros

It's just a great project management tool.

Cons

I think there are small things that you keep fixing. People miss my comments a lot of the times on links I send them. What I've started doing is just sending the link to myself and then copying the link in an actual email.

Rating breakdown

Ease of use
Features

Time used: 1-2 years

Likelihood to recommend

8/10

Recommendations to others considering Projectmates

It would be nice to be able to have a file preview so you don't have to download the whole thing. It also would be nice to be able to download section files. It would be nice if the emails we send were in a nicer format.

Source: Software Advice
Helpful?   Yes   No
Read more
Kyle W.

Verified Reviewer

Construction Manager use

2016-01-22

We as a CM firm have used this software for one of our clients. It is not what we typically use for the rest of our clients but it is VERY functional and user friendly. The App is great in that you can do all of your daily updates/paperwork off of your phone if you wanted to. I would recommend this to any of my clients to manage their construction department.

Pros

Ease of use while completing daily reporting and uploading photos from your device.

Cons

There is a Project photos folder yet there is also a "Photos" upload area that is totally separate.

Rating breakdown

Value for money
Ease of use
Customer support

Time used: 1-2 years

Source: GetApp
Helpful?   Yes   No
Read more
Daniel B.

Online Efficiency

2015-07-29

Pros

This is a great way to store project files without relying on your computers hard drive.

Cons

There should be a better way to list the project on the home page.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Likelihood to recommend

8/10

Recommendations to others considering Projectmates

This is great for those who manage multiple projects and also for projects that require many different teams to access the same storage format.

Source: Software Advice
Helpful?   Yes   No
Read more
Doug M.

State of the Art Platform

2020-06-18

Love it.

Pros

Functionality from bid submittal to approval and invoicing.

Cons

When setting up a project it would be helpful to require a job name in the "Bid" column so all projects get alphabetized which makes it much easier to locate.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Systemates


Thank you for taking the time to share your Projectmates review. We work hard to meet expectations like yours, and we're happy to hear we hit the mark for you. We will share your valuable feedback with the entire Projectmates team, and let them know their work is being recognized.

Read more
Tammy S.

ProjectMates Keeps Us On Track

2015-07-10

Pros

Instead it can be created to work with the milestones needed within your company for a successful project.

Cons

It's more internal and getting departments to see it as a resource and to utilize it as such.

Rating breakdown

Ease of use
Features

Time used: 1-2 years

Likelihood to recommend

8/10

Recommendations to others considering Projectmates

Look outside your similar industries and see how they are using it. Doesn't matter if you are a retail environment or a hospitality environment, seeing how the system can be used to drive processes and visibility are the key to any project. It happens to be used for the construction of our retail locations, but could be used to drive many facets of business in house or out.

Source: Software Advice
Helpful?   Yes   No
Read more
Jennifer G.

Building Restaurants easier with geat Software!

2015-07-15

Pros

I like the Contracts, Change Orders, and Invoice side of this software the best. Most Project Management software has document storage but lacks on the Financial side.

Cons

I am able to get data out of the system to do special analysis however; I would like it if the line items details on the contracts would export as well.

Rating breakdown

Ease of use
Features
Customer support

Time used: 1-2 years

Likelihood to recommend

10/10

Recommendations to others considering Projectmates

Now a days most Project Management Software store documents, have schedules, and report progress but are not good at Contract, Change Orders, and Invoices. Really think about your internal process and evaluate how much time and resources you can save by bring the Financial piece online as well; including integrating approved invoices to your accounting software. You need to compare software based on the future time and resource savings and not just your current way of doing things. We as Owners of the Project get stuck with old paper copy way because that is the way it has always been done and that copies of contracts and waivers are usable in court, we no longer need to keep all original signatures and can save headcount and file cabinet space by bringing it online. Most importantly, compare your software choices to flexibility. Can the System Administrator on your side make the necessary changes in the software as needed without needing an IT department or hired third party to make minor program changes?

Source: Software Advice
Helpful?   Yes   No
Read more
Michael E.

Streamlines the cost management process for construction projects

2016-01-12

Benefits include tracking system for approvals of contracts, change orders and invoices, central storage system for photos, documents, contracts, etc and ability to integrate with accounting system.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Jeffrey S.

Projectmates Features

2020-06-17

Overall experience has been good

Pros

I liked the ability to conduct a Global Search of the Project which was removed.

Cons

Not being able to search through the entire project for key words.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Adam L.

Great software with only a few tweaks left.

2016-01-08

With the scheduling, there appears to be a glitch, which may have been fixed in the last update, that doesn't allow me to live update activity dates to match actuals.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Victor  Duodu A.

Verified Reviewer

VICTORS CONSTRUCTION

2021-02-04

Pros

IT WAS VERY EFFECTIVE AND MORE CREATIVE

Cons

IT IS FAST AND MORE RELIABLE FOR MY PROJECTS

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: GetApp
Helpful?   Yes   No
Read more
Stephen O.

ProjectMates is adequate - just not great

2020-06-29

It is OK, not great for managing Real Estate Deal Making.

Pros

The ease of logging into the system -honestly it seems that many other features are not intuitive and take too many clicks to do what needs to be done

Cons

When I went to post a reply to an existing discussion: i) the entire message chain needs to visible; ii) I should be able to add comments into an existing message and change font color, size or something for a new comments to stand out. 3) invoice approval system/process - i should able to forward or question an invoice to another party on projectmates or a specific project If you can't fix any of the above i need to be able to multiple screens open at the same time and the use of multiple internet software at the same time

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

3/10
Source: Capterra
Helpful?   Yes   No
Read more
Rebecca C.

Very helpful

2017-02-22

Projectmates has given my construction team the tools we need to keep everything organized, detailed, and on time, at our fingertips.

Pros

How in-depth the organization of our projects it goes

Cons

The learning curve. There have been certain aspects of it that took a while to really sink in with the team, so took extra training to keep everyone on the same page.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Kyle S.

Western PS CCA Services

2015-08-03

I wish I had received an alert that my license was getting ready to expire.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No

Response from Systemates


Project delays are sometimes unavoidable. However, if delays occur and push project closeout past the contract end date, Projectmates/Systemates is more than happy to prorate the contract to give you additional months as needed. Thanks so much for the comment Kyle; we'll work on providing additional alerts prior to license expiration.

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