A brief overview of a project’s main dashboard in Projectplace


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A brief overview of a project’s main dashboard in Projectplace

Video Transcript

Speakers in this video: Jimmy (GetApp) and Jason (Projectplace)

Jason: In this example were focused on bringing a new product to market. We have a product development collaboration project.

The first thing that jumps out at you is the socially oriented user experience. If you use Facebook or if you’ve use Twitter or Instagram or any of the others, the idea that you can quickly interact with people and your friends in that sense, you have a quick visualization of all the people who are associated with the project. So you can see that.

In this case, we’ve got a number of plan, plan view and Projectplace employees but we also have external users. We may have folks like David Davis who is an external marketing consultant because one of the drivers of Projectplace across our user community is not just the internal resources within a company. It’s the ability to reach out outside of your firewall, interact with partners and constituents that are helping you execute and deliver projects more efficiently. Bring them into the community. Allow them to work together with your core team to get that project delivered as quickly and as efficiently as possible.

Right out of the gate, you see we’ve got a full collaboration feature here. I can go in and I can do things like @ reference Nikki and I can say, “Hey Nikki, can you update a task or the project that you’re working on?” Just like that, I can do things like I can hashtag and I can say, “#awesome” because he’s doing such a great job in helping me get this project delivered.

When you’re in this kind of user experience, it’s so easy that I can go in. I can collaborate. I can collaborate with all members or just point out a specific member like Nikki here. She can then go in and do things like high five, post another comment.

The key differentiator that Projectplace offers is we’re not just going to provide collaboration at the project level. Not just in one area of the application, but if you recall when I talked about things like plans and boards and documents, we’re going to collaborate across this entire platform.

As you can see here real time, Nikki just quickly responded and said, “This is in client review. It’s due back on Friday.” She could have done that from her mobile phone. She could have done that from her desktop. The mobile experience is fantastic.

But just like that, you get a quick understanding of the collaboration elements of Projectplace. You get a quick description of the service; what are we trying to accomplish with this particular project? And then something that I really enjoy is the ability to quickly see how well we’re doing from an execution perspective.

We have a survey that we did across 1,200 project managers that said, “One in five projects are late. One in seven projects are over budget.” A lot of that is because of lack of visibility and lack of communication across the team. We’ll if I’m the project manager, I can easily see that in this particular example and happens to be me, I’ve got a task that was due on March 28 that’s still open. I may I want to drill in and see what I can do to get this project, or get this phase, or get this task back on track.

It’s that easy. Of course, you can filter this down. You can say, “Show me everything that’s overdue. Show me everything that’s due today or in the next seven days.” Filter this down by just looking at every activity that Jason White is responsible for. With one click, you can easily start to analyze exactly what the project manager or the team needs to focus on to make sure that we’re not one of those five projects that run late across the enterprise.

A couple of other things that I think people find of interest is the ability to do things like attach files; something very simple, very easy. I can just drag a file over, drop it in here. I can come in and perhaps I want to have a conversation or pull in a document from Google Drive, Box or DropBox. Being able to go in and post that document directly to the user experience here is that simple. The thing that we continue to drive with every new development effort that we put in to this service is driving ease of view.

Now, I can go in. I can see that file. I can go in. I can look at my hashtags. If I want to go look at #awesome or #productdev, I can filter those conversations and just focus on those things that I’m interested in.

The user experience itself, the other thing you should probably know is it’s dynamic to your role. You have external resources, you may not want them to see certain documents or certain boards or certain cards. You have the ability to control what users can do in a service in a very simple way so that you ensure you’re communicating with the right people on each individual project.