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ProWorkflow vs Gravity Forms Comparison

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Overview

Category Leaders

Keep on top of projects and deadlines with ProWorkflow - a collaboration solution for your team's tasks, time tracking &...

Build and publish your WordPress forms in just minutes.Just quick and easy form-building. Select your fields, configure your...

  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials
  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials

Screenshots

Pricing

Starting from
$

20

/momonth
  • Free trial available
  • No credit card required
  • Free account
  • Subscription based
Starting from
$

59

/yryear
  • Free trial available
  • No credit card required
  • Free account
  • Subscription based

User reviews

5

4

3

2

1

138

92

18

0

0

  • Value for money
  • Ease of use
  • Features
  • Customer support
100%
would recommend this app

4.6

5

4

3

2

1

17

8

2

0

0

  • Value for money
  • Ease of use
  • Features
  • Customer support
95%
would recommend this app

Pros

I love that we can add custom fields, it is really helpful. I am also happy with the quote and invoice module, the Xero integration is crucial for us.
Excellent team integration, integration of financial and accounting software, but the best benefit for our purpose was the time tracking tool.
Connects seamlessly with xero. I love it, I tested many demos, it has an attractive interface, accuracy, great support - this task management system gets a 9.8/10 from me.

Pros

I build a lot of websites for churches and they always ask for the ability to create forms for events or prayer requests. I love that I can confidently say yes.
Overall I have recommended Gravity Forms to countless people and will continue to recommend it. It's the best forms solution for WordPress, hands down.
When I do have a question their support has been fairly prompt and very helpful. There is also a lot of documentation that is super helpful.

Cons

So if I have 10 contractors I use, I have to buy full account access for each of them, even though they may only use the software 2-6 times a year. This has always been my biggest complaint.
I dislike the fact that contractors cannot track time in the software.
Reporting section customizing reports is difficult without assistance from proworkflow.

Cons

Dull colours and unfriendly styling. Most times I have to struggle to see what is written as notifications and alerts when filling out the form.
Little things keep breaking which is a pain. Also not being able to style the form easily is really annoying.
Quick fix or implementation. I find that once I have injected Gravity Forms into my design I'll get transparent field backgrounds that I will need to fix in the CSS.
  • Vendor responds to reviews
  • Last review11 days ago
  • Vendor responds to reviews
  • Last review5 days ago

Key features

  • Total features200
  • API
  • Access Controls/Permissions
  • Accounting
  • Accounting Integration
  • Activity Dashboard
  • Activity Management
  • Activity Tracking
  • Ad hoc Reporting
  • Agile Methodologies
  • Alerts/Notifications
  • Anti Spam
  • Approval Process Control
  • Approval Workflow
  • Archiving & Retention
  • Assessment Management
  • Asset Management
  • Assignment Management
  • Audit Trail
  • Availability Management
  • Backlog Management
  • Bar Chart
  • Billable & Non-Billable Hours
  • Billable Items Tracking
  • Billing & Invoicing
  • Brainstorming
  • Budget Management
  • Budgeting/Forecasting
  • Bug/Issue Capture
  • Business Process Automation
  • CRM
  • Calendar Management
  • Campaign Management
  • Capacity Management
  • Channel Management
  • Charting
  • Client Management
  • Client Portal
  • Collaboration Tools
  • Color Codes/Icons
  • Commenting/Notes
  • Communication Management
  • Conditional Logic
  • Configurable Workflow
  • Contact Database
  • Contact Management
  • Content Management
  • Contractor Management
  • Cost Tracking
  • Cost-to-Completion Tracking
  • Create Subtasks
  • Customer Accounts
  • Customer Database
  • Customizable Branding
  • Customizable Dashboard
  • Customizable Fields
  • Customizable Forms
  • Customizable Reports
  • Customizable Templates
  • Daily Reports
  • Dashboard
  • Dashboard Creation
  • Data Capture and Transfer
  • Data Import/Export
  • Data Synchronization
  • Data Visualization
  • Deadline Management
  • Dependency Tracking
  • Design Management
  • Document Management
  • Document Storage
  • Drag & Drop
  • Due Date Tracking
  • Email Management
  • Email-to-Task Conversion
  • Employee Management
  • Event Management
  • Event Triggered Actions
  • Expense Tracking
  • File Management
  • File Sharing
  • File Transfer
  • Forecasting
  • Forms Management
  • Gantt/Timeline View
  • Goal Management
  • Goal Setting / Tracking
  • Graphical Workflow Editor
  • Guest Access
  • Idea Management
  • Import Tasks
  • Invoice Management
  • Invoice Processing
  • Issue Management
  • Issue Tracking
  • Iteration Management
  • Job Management
  • Job Tracking
  • KPI Monitoring
  • Kanban Board
  • Live Chat
  • Marketing Calendar
  • Meeting Management
  • Milestone Tracking
  • Mobile Access
  • Mobile Time Tracking
  • Monitoring
  • Multi-Campaign
  • Multi-Department/Project
  • Multi-board
  • Multiple Billing Rates
  • Multiple Projects
  • No-Code
  • Online Time Tracking
  • Overtime Calculation
  • Parent Task
  • Percent-Complete Tracking
  • Performance Metrics
  • Personalization
  • Pipeline Management
  • Planning Tools
  • Portfolio Management
  • Prioritization
  • Private Dashboards
  • Process Change Tracking
  • Process Modeling & Designing
  • Product Data Management
  • Progress Tracking
  • Project Accounting
  • Project Estimating
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Project Scheduling
  • Project Templates
  • Project Time Tracking
  • Project Tracking
  • Project Workflow
  • Projections
  • Quotes/Estimates
  • Real Time Data
  • Real Time Editing
  • Real Time Notifications
  • Real Time Reporting
  • Real-time Updates
  • Recurring Tasks
  • Release Planning
  • Reminders
  • Remote Access/Control
  • Remote Support
  • Reporting & Statistics
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Request Management
  • Requirements Management
  • Resource Management
  • Resource Scheduling
  • Roadmapping
  • Role-Based Permissions
  • SEO Management
  • SSL Security
  • Scheduled / Automated Reports
  • Scheduling
  • Screen Sharing
  • Search/Filter
  • Secure Data Storage
  • Single Sign On
  • Skills Tracking
  • Spend Management
  • Sprint Planning
  • Status Tracking
  • Strategic Planning
  • Subcontractor Management
  • Summary Reports
  • Supplier Management
  • Supports Agile
  • Supports Scrum
  • Surveys & Feedback
  • Task Board View
  • Task Editing/Updating
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Task Tagging
  • Team Management
  • Template Management
  • Templates
  • Third Party Integrations
  • Time & Expense Tracking
  • Time Tracking
  • Timeline Management
  • Timer
  • Timesheet Management
  • To-Do List
  • Traditional Methodologies
  • Utilization Reporting
  • Vendor Management
  • Video Chat
  • Video Conferencing
  • Video Support
  • Visual Workflow Management
  • Visualization
  • Website Integration
  • Widgets
  • Workflow Configuration
  • Workflow Management
  • Total features10
  • API
  • Access Controls/Permissions
  • Accounting
  • Accounting Integration
  • Activity Dashboard
  • Activity Management
  • Activity Tracking
  • Ad hoc Reporting
  • Agile Methodologies
  • Alerts/Notifications
  • Anti Spam
  • Approval Process Control
  • Approval Workflow
  • Archiving & Retention
  • Assessment Management
  • Asset Management
  • Assignment Management
  • Audit Trail
  • Availability Management
  • Backlog Management
  • Bar Chart
  • Billable & Non-Billable Hours
  • Billable Items Tracking
  • Billing & Invoicing
  • Brainstorming
  • Budget Management
  • Budgeting/Forecasting
  • Bug/Issue Capture
  • Business Process Automation
  • CRM
  • Calendar Management
  • Campaign Management
  • Capacity Management
  • Channel Management
  • Charting
  • Client Management
  • Client Portal
  • Collaboration Tools
  • Color Codes/Icons
  • Commenting/Notes
  • Communication Management
  • Conditional Logic
  • Configurable Workflow
  • Contact Database
  • Contact Management
  • Content Management
  • Contractor Management
  • Cost Tracking
  • Cost-to-Completion Tracking
  • Create Subtasks
  • Customer Accounts
  • Customer Database
  • Customizable Branding
  • Customizable Dashboard
  • Customizable Fields
  • Customizable Forms
  • Customizable Reports
  • Customizable Templates
  • Daily Reports
  • Dashboard
  • Dashboard Creation
  • Data Capture and Transfer
  • Data Import/Export
  • Data Synchronization
  • Data Visualization
  • Deadline Management
  • Dependency Tracking
  • Design Management
  • Document Management
  • Document Storage
  • Drag & Drop
  • Due Date Tracking
  • Email Management
  • Email-to-Task Conversion
  • Employee Management
  • Event Management
  • Event Triggered Actions
  • Expense Tracking
  • File Management
  • File Sharing
  • File Transfer
  • Forecasting
  • Forms Management
  • Gantt/Timeline View
  • Goal Management
  • Goal Setting / Tracking
  • Graphical Workflow Editor
  • Guest Access
  • Idea Management
  • Import Tasks
  • Invoice Management
  • Invoice Processing
  • Issue Management
  • Issue Tracking
  • Iteration Management
  • Job Management
  • Job Tracking
  • KPI Monitoring
  • Kanban Board
  • Live Chat
  • Marketing Calendar
  • Meeting Management
  • Milestone Tracking
  • Mobile Access
  • Mobile Time Tracking
  • Monitoring
  • Multi-Campaign
  • Multi-Department/Project
  • Multi-board
  • Multiple Billing Rates
  • Multiple Projects
  • No-Code
  • Online Time Tracking
  • Overtime Calculation
  • Parent Task
  • Percent-Complete Tracking
  • Performance Metrics
  • Personalization
  • Pipeline Management
  • Planning Tools
  • Portfolio Management
  • Prioritization
  • Private Dashboards
  • Process Change Tracking
  • Process Modeling & Designing
  • Product Data Management
  • Progress Tracking
  • Project Accounting
  • Project Estimating
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Project Scheduling
  • Project Templates
  • Project Time Tracking
  • Project Tracking
  • Project Workflow
  • Projections
  • Quotes/Estimates
  • Real Time Data
  • Real Time Editing
  • Real Time Notifications
  • Real Time Reporting
  • Real-time Updates
  • Recurring Tasks
  • Release Planning
  • Reminders
  • Remote Access/Control
  • Remote Support
  • Reporting & Statistics
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Request Management
  • Requirements Management
  • Resource Management
  • Resource Scheduling
  • Roadmapping
  • Role-Based Permissions
  • SEO Management
  • SSL Security
  • Scheduled / Automated Reports
  • Scheduling
  • Screen Sharing
  • Search/Filter
  • Secure Data Storage
  • Single Sign On
  • Skills Tracking
  • Spend Management
  • Sprint Planning
  • Status Tracking
  • Strategic Planning
  • Subcontractor Management
  • Summary Reports
  • Supplier Management
  • Supports Agile
  • Supports Scrum
  • Surveys & Feedback
  • Task Board View
  • Task Editing/Updating
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Task Tagging
  • Team Management
  • Template Management
  • Templates
  • Third Party Integrations
  • Time & Expense Tracking
  • Time Tracking
  • Timeline Management
  • Timer
  • Timesheet Management
  • To-Do List
  • Traditional Methodologies
  • Utilization Reporting
  • Vendor Management
  • Video Chat
  • Video Conferencing
  • Video Support
  • Visual Workflow Management
  • Visualization
  • Website Integration
  • Widgets
  • Workflow Configuration
  • Workflow Management

Integrations

  • Total integrations24
  • Asana
  • Basecamp
  • Box
  • Dropbox Business
  • GitHub
  • Gmail
  • Google Calendar
  • Google Drive
  • Jira
  • Microsoft 365
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft Teams
  • QuickBooks Online
  • QuickBooks Online Advanced
  • Salesforce Sales Cloud
  • Slack
  • Trello
  • Zapier
  • Zendesk
  • Total integrations99
  • Asana
  • Basecamp
  • Box
  • Dropbox Business
  • GitHub
  • Gmail
  • Google Calendar
  • Google Drive
  • Jira
  • Microsoft 365
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft Teams
  • QuickBooks Online
  • QuickBooks Online Advanced
  • Salesforce Sales Cloud
  • Slack
  • Trello
  • Zapier
  • Zendesk