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ProWorkflow vs Kantata Comparison
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Overview
Keep on top of projects and deadlines with ProWorkflow - a collaboration solution for your team's tasks, time tracking &...
Kantata is purpose-built technology for agencies and professionals services organizations that helps automate resource management...
- Platforms supported
- Web-based
- iPhone app
- Android app
- Windows Phone app
- Typical customers
- Freelancers
- Small businesses
- Mid size businesses
- Large enterprises
- Customer support
- Phone
- Online
- Knowledge base
- Video tutorials
- Platforms supported
- Web-based
- iPhone app
- Android app
- Windows Phone app
- Typical customers
- Freelancers
- Small businesses
- Mid size businesses
- Large enterprises
- Customer support
- Phone
- Online
- Knowledge base
- Video tutorials
Video & Screenshots
Pricing
Starting from
20
/user
Per month
- Free trial available
- Credit cardless trial
- Free account
- Subscription based
Starting from
No pricing info
- Free trial available
- Credit cardless trial
- Free account
- Subscription based
User reviews
Pros
Connects seamlessly with xero. I love it, I tested many demos, it has an attractive interface, accuracy, great support - this task management system gets a 9.8/10 from me.
Excellent team integration, integration of financial and accounting software, but the best benefit for our purpose was the time tracking tool.
There's a free trial without having to enter a credit card, great customer service, robust UI that's relatively easy to use now and lots of great features.
Jess B.
Pros
Easy to use, good loading times, simple but effective design, great reporting capabilities.
I really love the ease of tracking time and the multiple options you have as a user of the system. The system is intuitive and there are great resources for reporting.
Our team is so happy to have made the switch to Mavenlink. The sales and support team have been outstanding.
Cons
So if I have 10 contractors I use, I have to buy full account access for each of them, even though they may only use the software 2-6 times a year. This has always been my biggest complaint.
I dislike the fact that contractors cannot track time in the software.
Reporting section customizing reports is difficult without assistance from proworkflow.
Cons
We basically had to figure it out on our own. THe "integrations" through thier integration tool are very poorly built and the tool is terrible.
Really bad UI and it's difficult to use correctly. You should consider a modular set up where there are core functionalities that are streamlined for the need.
Many ways to do similar things and often so many features you’re unaware of. I find it is intimidating for new users and not as intuitive as other products.
Key features
- Total features182
- @mentions
- API
- Access Controls/Permissions
- Accounting
- Accounting Integration
- Activity Dashboard
- Activity Tracking
- Ad hoc Reporting
- Agile Methodologies
- Alerts/Notifications
- Approval Process Control
- Approval Workflow
- Archiving & Retention
- Assignment Management
- Audit Trail
- Backlog Management
- Bar Chart
- Billable & Non-Billable Hours
- Billable Items Tracking
- Billing & Invoicing
- Brainstorming
- Budget Management
- Budgeting/Forecasting
- Business Process Automation
- CRM
- Calendar Management
- Campaign Analytics
- Campaign Management
- Capacity Management
- Change Management
- Channel Management
- Charting
- Chat/Messaging
- Client Management
- Client Portal
- Collaboration Tools
- Color Codes/Icons
- Commenting/Notes
- Communication Management
- Configurable Workflow
- Contact Database
- Contact Management
- Content Management
- Cost-to-Completion Tracking
- Create Subtasks
- Customer Database
- Customizable Branding
- Customizable Dashboard
- Customizable Fields
- Customizable Reports
- Customizable Templates
- Daily Reports
- Dashboard
- Dashboard Creation
- Data Connectors
- Data Import/Export
- Data Synchronization
- Data Visualization
- Deadline Management
- Dependency Tracking
- Display Ad Management
- Document Management
- Document Storage
- Drag & Drop
- Due Date Tracking
- Email Management
- Email-to-Task Conversion
- Employee Activity Monitoring
- Employee Management
- Estimating
- Event Triggered Actions
- Expense Tracking
- File Management
- File Sharing
- File Transfer
- Financial Analysis
- Financial Management
- For Creative Agencies
- For IT Project Management
- For Small Businesses
- Forecasting
- Forms Management
- Gantt/Timeline View
- Goal Setting/Tracking
- Graphical Workflow Editor
- Guest Access
- Idea Management
- Import Tasks
- Invoice Management
- Issue Management
- Issue Tracking
- Iteration Management
- KPI Monitoring
- Kanban Board
- Leave Tracking
- Live Chat
- Marketing Calendar
- Meeting Management
- Messaging
- Milestone Tracking
- Mobile Access
- Mobile Time Tracking
- Monitoring
- Multi-Campaign
- Multi-Currency
- Multi-Department/Project
- Multi-board
- Multiple Billing Rates
- Multiple Projects
- No-Code
- Online Time Tracking
- Overtime Calculation
- Parent Task
- Percent-Complete Tracking
- Performance Metrics
- Personalization
- Planning Tools
- Portfolio Management
- Prioritization
- Private Dashboards
- Process Change Tracking
- Progress Reports
- Progress Tracking
- Project Accounting
- Project Management
- Project Planning
- Project Planning/Scheduling
- Project Scheduling
- Project Templates
- Project Time Tracking
- Project Tracking
- Project Workflow
- Projections
- Proposal Generation
- QuickBooks Integration
- Quotes/Estimates
- Real Time Analytics
- Real Time Data
- Real Time Editing
- Real Time Notifications
- Real Time Reporting
- Real Time Updates
- Recurring Tasks
- Reimbursement Management
- Release Planning
- Reminders
- Remote Access/Control
- Remote Support
- Reporting & Statistics
- Reporting/Analytics
- Reporting/Project Tracking
- Request Management
- Requirements Management
- Resource Allocation & Planning
- Resource Management
- Resource Request
- Resource Scheduling
- Risk Management
- Roadmapping
- Role-Based Permissions
- Rules-Based Workflow
- SSL Security
- Scheduled/Automated Reports
- Scheduling
- Screen Sharing
- Search/Filter
- Secure Data Storage
- Single Page View
- Single Sign On
- Skills Tracking
- Spend Management
- Sprint Planning
- Status Tracking
- Summary Reports
- Supports Scrum
- Surveys & Feedback
- Tagging
- Task Board View
- Task Editing/Updating
- Task Management
- Task Planning
- Task Progress Tracking
- Task Scheduling
- Task Tagging
- Team Management
- Template Management
- Templates
- Third Party Integrations
- Time & Expense Tracking
- Time Tracking
- Time Tracking by Client
- Time Tracking by Project
- Time Zone Tracking
- Timeline Management
- Timer
- Timesheet Management
- To-Do List
- Traditional Methodologies
- Utilization Reporting
- Vacation/Leave Tracking
- Vendor Management
- Version Control
- Video Chat
- Video Conferencing
- Visual Analytics
- Visual Workflow Management
- Visualization
- Widgets
- Workflow Configuration
- Workflow Management
- Total features136
- @mentions
- API
- Access Controls/Permissions
- Accounting
- Accounting Integration
- Activity Dashboard
- Activity Tracking
- Ad hoc Reporting
- Agile Methodologies
- Alerts/Notifications
- Approval Process Control
- Approval Workflow
- Archiving & Retention
- Assignment Management
- Audit Trail
- Backlog Management
- Bar Chart
- Billable & Non-Billable Hours
- Billable Items Tracking
- Billing & Invoicing
- Brainstorming
- Budget Management
- Budgeting/Forecasting
- Business Process Automation
- CRM
- Calendar Management
- Campaign Analytics
- Campaign Management
- Capacity Management
- Change Management
- Channel Management
- Charting
- Chat/Messaging
- Client Management
- Client Portal
- Collaboration Tools
- Color Codes/Icons
- Commenting/Notes
- Communication Management
- Configurable Workflow
- Contact Database
- Contact Management
- Content Management
- Cost-to-Completion Tracking
- Create Subtasks
- Customer Database
- Customizable Branding
- Customizable Dashboard
- Customizable Fields
- Customizable Reports
- Customizable Templates
- Daily Reports
- Dashboard
- Dashboard Creation
- Data Connectors
- Data Import/Export
- Data Synchronization
- Data Visualization
- Deadline Management
- Dependency Tracking
- Display Ad Management
- Document Management
- Document Storage
- Drag & Drop
- Due Date Tracking
- Email Management
- Email-to-Task Conversion
- Employee Activity Monitoring
- Employee Management
- Estimating
- Event Triggered Actions
- Expense Tracking
- File Management
- File Sharing
- File Transfer
- Financial Analysis
- Financial Management
- For Creative Agencies
- For IT Project Management
- For Small Businesses
- Forecasting
- Forms Management
- Gantt/Timeline View
- Goal Setting/Tracking
- Graphical Workflow Editor
- Guest Access
- Idea Management
- Import Tasks
- Invoice Management
- Issue Management
- Issue Tracking
- Iteration Management
- KPI Monitoring
- Kanban Board
- Leave Tracking
- Live Chat
- Marketing Calendar
- Meeting Management
- Messaging
- Milestone Tracking
- Mobile Access
- Mobile Time Tracking
- Monitoring
- Multi-Campaign
- Multi-Currency
- Multi-Department/Project
- Multi-board
- Multiple Billing Rates
- Multiple Projects
- No-Code
- Online Time Tracking
- Overtime Calculation
- Parent Task
- Percent-Complete Tracking
- Performance Metrics
- Personalization
- Planning Tools
- Portfolio Management
- Prioritization
- Private Dashboards
- Process Change Tracking
- Progress Reports
- Progress Tracking
- Project Accounting
- Project Management
- Project Planning
- Project Planning/Scheduling
- Project Scheduling
- Project Templates
- Project Time Tracking
- Project Tracking
- Project Workflow
- Projections
- Proposal Generation
- QuickBooks Integration
- Quotes/Estimates
- Real Time Analytics
- Real Time Data
- Real Time Editing
- Real Time Notifications
- Real Time Reporting
- Real Time Updates
- Recurring Tasks
- Reimbursement Management
- Release Planning
- Reminders
- Remote Access/Control
- Remote Support
- Reporting & Statistics
- Reporting/Analytics
- Reporting/Project Tracking
- Request Management
- Requirements Management
- Resource Allocation & Planning
- Resource Management
- Resource Request
- Resource Scheduling
- Risk Management
- Roadmapping
- Role-Based Permissions
- Rules-Based Workflow
- SSL Security
- Scheduled/Automated Reports
- Scheduling
- Screen Sharing
- Search/Filter
- Secure Data Storage
- Single Page View
- Single Sign On
- Skills Tracking
- Spend Management
- Sprint Planning
- Status Tracking
- Summary Reports
- Supports Scrum
- Surveys & Feedback
- Tagging
- Task Board View
- Task Editing/Updating
- Task Management
- Task Planning
- Task Progress Tracking
- Task Scheduling
- Task Tagging
- Team Management
- Template Management
- Templates
- Third Party Integrations
- Time & Expense Tracking
- Time Tracking
- Time Tracking by Client
- Time Tracking by Project
- Time Zone Tracking
- Timeline Management
- Timer
- Timesheet Management
- To-Do List
- Traditional Methodologies
- Utilization Reporting
- Vacation/Leave Tracking
- Vendor Management
- Version Control
- Video Chat
- Video Conferencing
- Visual Analytics
- Visual Workflow Management
- Visualization
- Widgets
- Workflow Configuration
- Workflow Management
Integrations
- Total integrations24
- Asana
- Basecamp
- Dropbox Business
- GitHub
- GitLab
- Gmail
- Google Calendar
- Google Drive
- Jira
- Microsoft 365
- Microsoft Excel
- Microsoft Outlook
- Microsoft Project
- Microsoft Teams
- QuickBooks Online Advanced
- Slack
- Trello
- Xero
- Zapier
- Zendesk Suite
- Total integrations44
- Asana
- Basecamp
- Dropbox Business
- GitHub
- GitLab
- Gmail
- Google Calendar
- Google Drive
- Jira
- Microsoft 365
- Microsoft Excel
- Microsoft Outlook
- Microsoft Project
- Microsoft Teams
- QuickBooks Online Advanced
- Slack
- Trello
- Xero
- Zapier
- Zendesk Suite
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