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ProWorkflow vs Zoho Docs Comparison

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Overview

Category Leaders

Keep on top of projects and deadlines with ProWorkflow - a collaboration solution for your team's tasks, time tracking &...

Category Leaders

Zoho Docs is an online document management software that helps you create and store all your documents in one place and seamlessly...

  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials
  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials

Video & Screenshots

No videos yet

Pricing

Starting from

20

/user

Per month

  • Free trial available
  • Credit cardless trial
  • Free account
  • Subscription based

Starting from

5

/user

Per month

  • Free trial available
  • Credit cardless trial
  • Free account
  • Subscription based

User reviews

4.5

248

5

4

3

2

1

138

90

18

2

0

  • Value for money
  • Ease of use
  • Features
  • Customer support
98%
would recommend this app

4.5

161

5

4

3

2

1

92

57

9

2

1

  • Value for money
  • Ease of use
  • Features
  • Customer support
98%
would recommend this app

Pros

Connects seamlessly with xero. I love it, I tested many demos, it has an attractive interface, accuracy, great support - this task management system gets a 9.8/10 from me.
Excellent team integration, integration of financial and accounting software, but the best benefit for our purpose was the time tracking tool.
ProWorkflow is the administrative backbone of my business. At a glance I can see where a project is, how much time has been spent on it, what tasks have been completed and which ones are outstanding.

Pros

Zoho Docs is one of the best secure online documentation cloud i ever used, besides it continuously improve their features, and provides us 'the best' service.
What I like about this software is very simple; there is no outstanding issue and it is fast. I might need to click several times to reach where I want, but it is functional.
Zoho docs is one of the best file storage software which can save every kind of documents. It is cheaper than Microsoft office and if is almost equally good as Ms office suit.

Cons

So if I have 10 contractors I use, I have to buy full account access for each of them, even though they may only use the software 2-6 times a year. This has always been my biggest complaint.
I dislike the fact that contractors cannot track time in the software.
Reporting section customizing reports is difficult without assistance from proworkflow.

Cons

Free user can use only up to 5gb and downloads and it limits  10gb per day. Another bad thing is we cannot upload folder to it.
The ios app is terrible and needs major work to make the search work.
On some occasions it has been difficult for me to download the content in the application. It is depending on the cellphone model.
  • Vendor responds to reviews
  • Last review3 months ago
  • Vendor responds to reviews
  • Last review10 days ago

Key features

  • Total features185
  • API
  • Access Controls/Permissions
  • Accounting
  • Accounting Integration
  • Activity Dashboard
  • Activity Tracking
  • Ad hoc Reporting
  • Agile Methodologies
  • Alerts/Notifications
  • Approval Process Control
  • Approval Workflow
  • Archiving & Retention
  • Assignment Management
  • Audit Trail
  • Backlog Management
  • Bar Chart
  • Billable & Non-Billable Hours
  • Billable Items Tracking
  • Billing & Invoicing
  • Brainstorming
  • Budget Management
  • Budgeting/Forecasting
  • Business Process Automation
  • CRM
  • Calendar Management
  • Campaign Analytics
  • Campaign Management
  • Capacity Management
  • Channel Management
  • Charting
  • Chat/Messaging
  • Client Management
  • Client Portal
  • Collaboration Tools
  • Color Codes/Icons
  • Commenting/Notes
  • Communication Management
  • Configurable Workflow
  • Contact Database
  • Contact Management
  • Content Management
  • Content Publishing Options
  • Cost-to-Completion Tracking
  • Create Subtasks
  • Customer Database
  • Customizable Branding
  • Customizable Dashboard
  • Customizable Reports
  • Customizable Templates
  • Daily Reports
  • Dashboard
  • Dashboard Creation
  • Data Connectors
  • Data Import/Export
  • Data Storage Management
  • Data Synchronization
  • Data Visualization
  • Deadline Management
  • Dependency Tracking
  • Display Ad Management
  • Document Classification
  • Document Generation
  • Document Management
  • Document Storage
  • Drag & Drop
  • Due Date Tracking
  • Electronic Signature
  • Email Management
  • Email-to-Task Conversion
  • Employee Activity Monitoring
  • Employee Management
  • Event Triggered Actions
  • Expense Tracking
  • File Conversion
  • File Management
  • File Recovery
  • File Sharing
  • File Transfer
  • Financial Management
  • For Creative Agencies
  • For IT Project Management
  • For Small Businesses
  • Forecasting
  • Forms Management
  • Full Text Search
  • Gantt/Timeline View
  • Goal Setting / Tracking
  • Graphical Workflow Editor
  • Guest Access
  • Idea Management
  • Import Tasks
  • Invoice Management
  • Issue Management
  • Issue Tracking
  • Iteration Management
  • KPI Monitoring
  • Kanban Board
  • Live Chat
  • Marketing Calendar
  • Meeting Management
  • Messaging
  • Milestone Tracking
  • Mobile Access
  • Mobile Time Tracking
  • Monitoring
  • Multi-Campaign
  • Multi-Department/Project
  • Multi-board
  • Multiple Billing Rates
  • Multiple Projects
  • No-Code
  • Online Time Tracking
  • Overtime Calculation
  • Parent Task
  • Percent-Complete Tracking
  • Performance Metrics
  • Personalization
  • Planning Tools
  • Prioritization
  • Private Dashboards
  • Process Change Tracking
  • Process Modeling & Designing
  • Productivity Tools
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Project Scheduling
  • Project Templates
  • Project Time Tracking
  • Project Tracking
  • Project Workflow
  • Projections
  • Quotes/Estimates
  • Real Time Data
  • Real Time Editing
  • Real Time Monitoring
  • Real Time Notifications
  • Real Time Reporting
  • Real Time Synchronization
  • Real-time Updates
  • Recurring Tasks
  • Release Planning
  • Reminders
  • Remote Access/Control
  • Remote Support
  • Reporting & Statistics
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Request Management
  • Requirements Management
  • Resource Management
  • Resource Scheduling
  • Roadmapping
  • Role-Based Permissions
  • SSL Security
  • Scheduled / Automated Reports
  • Scheduling
  • Screen Sharing
  • Search/Filter
  • Secure Data Storage
  • Single Page View
  • Single Sign On
  • Spend Management
  • Sprint Planning
  • Status Tracking
  • Summary Reports
  • Supports Scrum
  • Surveys & Feedback
  • Tagging
  • Task Board View
  • Task Editing/Updating
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Task Tagging
  • Team Management
  • Template Management
  • Templates
  • Third Party Integrations
  • Time & Expense Tracking
  • Time Tracking
  • Timeline Management
  • Timesheet Management
  • To-Do List
  • Traditional Methodologies
  • Utilization Reporting
  • Vendor Management
  • Version Control
  • Video Chat
  • Video Conferencing
  • Visual Workflow Management
  • Visualization
  • Widgets
  • Workflow Configuration
  • Workflow Management
  • Total features26
  • API
  • Access Controls/Permissions
  • Accounting
  • Accounting Integration
  • Activity Dashboard
  • Activity Tracking
  • Ad hoc Reporting
  • Agile Methodologies
  • Alerts/Notifications
  • Approval Process Control
  • Approval Workflow
  • Archiving & Retention
  • Assignment Management
  • Audit Trail
  • Backlog Management
  • Bar Chart
  • Billable & Non-Billable Hours
  • Billable Items Tracking
  • Billing & Invoicing
  • Brainstorming
  • Budget Management
  • Budgeting/Forecasting
  • Business Process Automation
  • CRM
  • Calendar Management
  • Campaign Analytics
  • Campaign Management
  • Capacity Management
  • Channel Management
  • Charting
  • Chat/Messaging
  • Client Management
  • Client Portal
  • Collaboration Tools
  • Color Codes/Icons
  • Commenting/Notes
  • Communication Management
  • Configurable Workflow
  • Contact Database
  • Contact Management
  • Content Management
  • Content Publishing Options
  • Cost-to-Completion Tracking
  • Create Subtasks
  • Customer Database
  • Customizable Branding
  • Customizable Dashboard
  • Customizable Reports
  • Customizable Templates
  • Daily Reports
  • Dashboard
  • Dashboard Creation
  • Data Connectors
  • Data Import/Export
  • Data Storage Management
  • Data Synchronization
  • Data Visualization
  • Deadline Management
  • Dependency Tracking
  • Display Ad Management
  • Document Classification
  • Document Generation
  • Document Management
  • Document Storage
  • Drag & Drop
  • Due Date Tracking
  • Electronic Signature
  • Email Management
  • Email-to-Task Conversion
  • Employee Activity Monitoring
  • Employee Management
  • Event Triggered Actions
  • Expense Tracking
  • File Conversion
  • File Management
  • File Recovery
  • File Sharing
  • File Transfer
  • Financial Management
  • For Creative Agencies
  • For IT Project Management
  • For Small Businesses
  • Forecasting
  • Forms Management
  • Full Text Search
  • Gantt/Timeline View
  • Goal Setting / Tracking
  • Graphical Workflow Editor
  • Guest Access
  • Idea Management
  • Import Tasks
  • Invoice Management
  • Issue Management
  • Issue Tracking
  • Iteration Management
  • KPI Monitoring
  • Kanban Board
  • Live Chat
  • Marketing Calendar
  • Meeting Management
  • Messaging
  • Milestone Tracking
  • Mobile Access
  • Mobile Time Tracking
  • Monitoring
  • Multi-Campaign
  • Multi-Department/Project
  • Multi-board
  • Multiple Billing Rates
  • Multiple Projects
  • No-Code
  • Online Time Tracking
  • Overtime Calculation
  • Parent Task
  • Percent-Complete Tracking
  • Performance Metrics
  • Personalization
  • Planning Tools
  • Prioritization
  • Private Dashboards
  • Process Change Tracking
  • Process Modeling & Designing
  • Productivity Tools
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Project Scheduling
  • Project Templates
  • Project Time Tracking
  • Project Tracking
  • Project Workflow
  • Projections
  • Quotes/Estimates
  • Real Time Data
  • Real Time Editing
  • Real Time Monitoring
  • Real Time Notifications
  • Real Time Reporting
  • Real Time Synchronization
  • Real-time Updates
  • Recurring Tasks
  • Release Planning
  • Reminders
  • Remote Access/Control
  • Remote Support
  • Reporting & Statistics
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Request Management
  • Requirements Management
  • Resource Management
  • Resource Scheduling
  • Roadmapping
  • Role-Based Permissions
  • SSL Security
  • Scheduled / Automated Reports
  • Scheduling
  • Screen Sharing
  • Search/Filter
  • Secure Data Storage
  • Single Page View
  • Single Sign On
  • Spend Management
  • Sprint Planning
  • Status Tracking
  • Summary Reports
  • Supports Scrum
  • Surveys & Feedback
  • Tagging
  • Task Board View
  • Task Editing/Updating
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Task Tagging
  • Team Management
  • Template Management
  • Templates
  • Third Party Integrations
  • Time & Expense Tracking
  • Time Tracking
  • Timeline Management
  • Timesheet Management
  • To-Do List
  • Traditional Methodologies
  • Utilization Reporting
  • Vendor Management
  • Version Control
  • Video Chat
  • Video Conferencing
  • Visual Workflow Management
  • Visualization
  • Widgets
  • Workflow Configuration
  • Workflow Management

Integrations

  • Total integrations24
  • Asana
  • Basecamp
  • Dropbox Business
  • GitHub
  • GitLab
  • Gmail
  • Google Calendar
  • Google Drive
  • Jira
  • Microsoft 365
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft Teams
  • QuickBooks Online Advanced
  • Salesforce Sales Cloud
  • Slack
  • Trello
  • Xero
  • Zapier
  • Zendesk Suite
  • Total integrations23
  • Asana
  • Basecamp
  • Dropbox Business
  • GitHub
  • GitLab
  • Gmail
  • Google Calendar
  • Google Drive
  • Jira
  • Microsoft 365
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft Teams
  • QuickBooks Online Advanced
  • Salesforce Sales Cloud
  • Slack
  • Trello
  • Xero
  • Zapier
  • Zendesk Suite

User reviews that mention these apps

AvatarImg
AvatarImg

Ronald T.

Verified reviewer

Marketing and Advertising, 51-200 employees

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

Share this review:

ProWorkflow logo

ProWorkflow

Flexible and Reliable Project Management System

Reviewed 7 years ago

Our company has grown up on ProWorkflow, and it has helped us scale professionally. The system can do almost everything we need it to do, and functionality is always improving. Our biggest challenge is getting people to use it instead of random google docs and iCal, but that could just be human nature.

Pros

Functionality Reliability Customization

Cons

iCal and Quickbooks integration too manual, but doable

AR
AvatarImg

Anonymous Reviewer

Verified reviewer

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

Share this review:

ProWorkflow logo

ProWorkflow

One of my Favorite Project Management Software

Reviewed 5 years ago

Once I decide to purchase this software, my business would improve efficiency for scale.

Pros

I was excited to try Proworkflow's free trial. After trying so many different products, proworkflow suits most of my business needs. I like the features such as a user friendly dashboard *a must* (plus it feels & looks professional and can be brand personalized). Next in line is the actual functionality - Project Management includes agility timelines, timesheets, budget tracking & tasks. Has a ton...

Cons

What makes me sad is the time it has taken me to finally discover this software. During my trial, I was not able to test drive the Quotes Manager or Invoice Manager. Otherwise, not sure exactly what the Advanced level offers that Solo doesn't. To completely setup the software without help would probably add an extra 20+ hours to my workload. I am definitely considering to make the switch to Proworkflow. A major bonus would be added features such as the ability to send project contracts and project questionnaires.

Vendor response

Thank you for the review!