ProWorkflow Pricing Plan & Cost Guide

ProWorkflow

Project Management & Time Tracking For Teams Of Any Size.

4.48/5 (246 reviews)

ProWorkflow Pricing

Starting from: $20.00/month

Pricing model: Subscription

Free Trial: Available

Professional: $20 per staff user per month
- most popular
Advanced: $30 per staff user per month
- perfect for Enterprise
Client and Contractor access is free on all plans.
Professional and Advanced plans include unlimited active projects.

View Pricing Plans Free Trial

Competitors Pricing

Journyx

Starting from: 5.00/month
Pricing model: Subscription

Timesheets.com

Starting from: 4.50/month
Pricing model: Free, Subscription
Free Trial: Available (No Credit Card required)

eTimesheets.com

Starting from: 5.00/month
Pricing model: Free, Subscription
Free Trial: Available

Saviom

Pricing model: Subscription
Free Trial: Available

Agile Task Board

Pricing model: Subscription
Free Trial: Available

ProWorkflow Pricing Reviews

Pros
  • A solid software for small ad or creative agencies that need to track projects. Easy to learn and has some good capabilities for tracking time against budget.Martha M.Read the full review
  • Task Templates are a lifesaver. It is simple enough not to take up all your time but powerful enough to ensure all your information is stored and easily accessable.James Paul M.Read the full review
  • Offers a lot of useful and powerful functionality for managing projects including file sharing, notifications and time sheets. Love the built in messaging tool, really useful.Himanshu S.Read the full review
Cons
  • Emails if the wrong address no notification comes back to tell you that it was nit delivered.Steve T.Read the full review
  • Standard reporting is very limited, and setting up customized reporting is difficult.Becca C.Read the full review
  • Poor interface, slow to use effiently, lacking customization, doesn’t receive feature updates often, menus are not intuitive, customer support and education is lacking.Lauren P.Read the full review
100%
recommended this to a friend or a colleague

25 reviewers had the following to say about ProWorkflow's pricing:

Steve L.

Best PM Software Hands-Down

Used daily for 2+ years
Reviewed 2021-02-10
Review Source: Capterra

I've used PWF for nearly 10 years. Along the way I've entertained others here and there, and PWF has consistently been the best value and features.

Pros
Super easy to use; great customer support; great training videos and on-boarding; robust features at a reasonable price

Cons
Specifically for marketing/advertising agency...a client proofing/review feature would be great, along with better asset management specific to a project/client. A more robust client portal would be great, too.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

Minimize review

Pavel K.

Review By Paul from DBJ Furniture

Used daily for 2+ years
Reviewed 2021-03-04
Review Source: Capterra

good system, but I wish there were more flexibility around reporting

Pros
Good scheduling for factory and office staff. Reporting is good. Cost is not too expensive

Cons
No option for user to be able to create customised reports. Reports when imported to excel have issues with dates and hours figures and need to be changed before meaningful information can be presented

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

Minimize review

Georgina P.

Great option for sole traders with diverse businesses

Used daily for 2+ years
Reviewed 2021-03-02
Review Source: Capterra

Great company, great product and really nice support staff.

Pros
It's quick and efficient to track time (can even do it from the app on my phone) and create invoices, even for low-value projects.

Cons
Because it's so powerful and has so many features, it can be a bit overwhelming working through the parts and learning how to use it for your own needs. But customer service is second-to-none and they're always available to assist.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

Minimize review

Anonymous

Didn't make it past the trial, but wish we had

Used occasionally for free trial
Reviewed 2018-04-04
Review Source: GetApp

Pros
Excellent customer support, with offers of free walk-throughs from staff during the trial period. Excellent team integration, integration of financial and accounting software, but the best benefit for our purpose was the time tracking tool. We often track billable hours, but due to the nature of our small team, we would "guesstimate". This tool allowed us to track within the software, which assisted with the accuracy of our invoicing. Unfortunately our team decided against any PM software altogether (wasn't in the budget that time around, nothing we could do), but agreed that if we were to go back to considering any, we would start with proworkflow.

Cons
For our situation, definitely the cost. It would be ideal if a program this great was cost-effective for a 3-person team. However I do recognize the unlikelihood of the price dropping to "free", so there's not much to be done there.

Rating breakdown

Ease of use
Features
Customer support

Likelihood to recommend: 8/10

Minimize review

Paul M.

Great but not the Greatest

Used daily for 1-2 years
Reviewed 2018-07-23
Review Source: Capterra

Pros
Provided the basics which I was looking for and was in my price range.

Cons
Its messaging to email. Especially hooking up with contacts outside PWF.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 5/10

Minimize review

Emily W.

Customer service is amazing. Willing to offer solutions to meet our needs.

Used daily for less than 6 months
Reviewed 2017-07-20
Review Source: Capterra

Pros
The support. They teach new tips and tricks to utilize the tool better. The tool offers all we need at the right price.

Cons
The one complaint I receive from my team is the ability for staff members to pull reports on their own clients, so they can manage hour allocation. It would be nice if they can see tasks, hours, and team members for those clients they manage in a report they pull themselves.

Response from ProActive Software


Thanks for the awesome review Emily!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

Minimize review

Caroline R.

ProWorkFlow

Used daily for 1-2 years
Reviewed 2018-07-27
Review Source: Capterra

We're in England, they are in New Zealand and despite the time delay the customer service is excellent.

Pros
Ease of use; logical interface; easy to explain to freelancers; incentive for clients to take us on; always mentioned/used for Statement of Works; Makes my life easier!

Cons
Cost, unfortunately this is the most expensive SaaS that we use. And making payment by cheque is not the most convienent.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

Minimize review

Anna R.

ProWorkFlow

Used daily for 2+ years
Reviewed 2018-07-20
Review Source: Capterra

We have been using PWF for some years now and it is easy to use and easy to train new team members.

Pros
Being able to track dollars spent on project including time and expenses. This enables us to evaluate projects profitability and helps when setting pricing structure for future projects.

Cons
A lot of PWF teams have left and at times it is hard to find someone to help you, an email from new team member with contact details would alleviate that problem.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 5/10

Minimize review

Serpil D.

Powerful tracking times and project management software.

Used daily for 6-12 months
Reviewed 2018-04-14
Review Source: Capterra

Pros
ProWorkflow provides many functional futures to use, tracking your daily activities and managing your productivity and reporting projects, tasks and deadlines is pretty easy. ProWorkFlow is the product that makes you organized and on time person.

Cons
I found its price quite high honesty when you compare ProWorkFlow with others. It should be reduced a bit.

Response from ProActive Software


Thank you Serpil ! Your review is greatly appreciated.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Minimize review

Micah W.

Brilliant Project Management Tool!

Used daily for less than 6 months
Reviewed 2016-07-18
Review Source: Capterra

ProWorkFlow has turned out to be the perfect application for my consulting business. I manage short term systems implementation projects. I needed a feature rich system that allowed me to share the Project Timeline and Task list with anyone I assign. I also needed all assignees and myself to access the system from anywhere rather than on a spreadsheet. Great service. Great looking product. I highly recommend this product.

Pros
Feature rich. Looks great. Easy to use. Good for my business.

Cons
There isn't much that I don't like about it. Maybe allowing for 2 staff on the basic pricing package.

Response from ProActive Software


Thanks! Really appreciate the review!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

Minimize review

Olivier L.

Proworkflow, easy and all editable items.

Used daily for 6-12 months
Reviewed 2019-02-13
Review Source: Software Advice

In general, I would say everything about ProworkFlow is great. It is cheap compared to others but ive tried 15 project management software and I would say this one is the best and easier to work with. Had no issue to learn it. Went pretty fast for me to master the software. Great customer service has they provide good feedback and Skype or Zoom support!

Pros
- Easy to use interface - Fast learning - Able to manage pretty mutch every aspect of your company - Everything is editable - Custom Task - Custom project templates - User management - Contact management - Easy editing and modifications for project - Organising timeline and workflow with team - Admin panel is great for access to everything - Great support!

Cons
- Ugly looking interface ( They are working on making it look better ) - Apps ( not all of them are currently working ) - No IOS or Android App ( still have a section for toutch screen edition ) - Can't create a customer without having a company. - Have a better notification system.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

Minimize review

Justine P.

Brilliant Customer Support and Proactive!

Used daily for 2+ years
Reviewed 2017-09-07
Review Source: Capterra

Pros
ProWorkflow ticks all the boxes and we have had a look at a few different Project Management systems and ProWorkflow met all our requirement; it was able to put everything we need in one place and in detail and without being overwhelming but very compressive at the same time.

Cons
Pricing because I have such a big team using ProWorkflow! Would also love it if you had a CRM module with it.

Response from ProActive Software


Thank you for the brilliant review Justine!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

Minimize review

Natalie J.

Easy to use

Used daily for less than 6 months
Reviewed 2017-10-08
Review Source: Capterra

Pros
Projects are easy to set out and track time spent on each task within the project. Being able to adjust the templates and ensure that they can be used for each type of project is extremely helpful and saves time. Being able to customise our reports to show only the information we need is a huge help.

Cons
The minimum of 5 users for the full software suite is a severe price increase for our small organisation of 3 users.

Response from ProActive Software


Thanks for the review Natalie. The Professional plan that you're on doesn't have minimum user number, feel free to chat to us if you want to explore other plans :)

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 5/10

Minimize review

Chuck P.

PWF user for years

Used daily for 2+ years
Reviewed 2018-07-25
Review Source: Capterra

Generally good. The one fiction keeps me with this software

Pros
The biggest Pro on this software is the Timetracking Calendar fiction. Being able to drag the time in and visually see what has been logged and when is why I use this software.

Cons
The price is a bit high comparatively to other competitors. Also it would be nice to have contractors be belt o long time the same way.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

Minimize review

Claude W.

Great Project Management tool

Reviewed 2015-09-18
Review Source: GetApp

We've used ProWorkflow for a while in our practice. I found it to be a pretty useful tool. I must say, customer service is spot on excellent. The dashboard is brilliant, a useful visual took from where you can guide your daily activities according to whichever project/task is due. However, the client interface is slightly outdated and not what I would call user friendly. Some features are a bit clunky and data importing can be slow. I've compared this product with others after having used it for a while and found that other tools do a better job. However, depending on your budget, this may actually be a good enough tool.

Pros
Timesheets are excellent, very useful at managing time spent with clients. I found this tool to be most useful as it helped our business visualise our time management and review our prices accordingly.The Time Tracket Widget is a pretty cool tool, works well on both Mac and Windows.

Cons
Recurring tasks has been an issue that we struggled with. It would help having more options for managing such recurring monthly tasks instead of creating a multitude of tasks - which is very time consuming and clunks up your dashboard.

Rating breakdown

Value for money
Ease of use
Customer support

Minimize review

Jenna R.

Excellent and easy to use software

Used daily for less than 6 months
Reviewed 2017-10-17
Review Source: Capterra

ability to see what upcoming tasks I have easily, ability to categorize tasks and projects, and the ability to display my workflow which allows me to plan in advance The software does exactly what I need it to do - it's not too complicated and it's not too basic. The price is great for the features.

Pros
Ease of use, visuals for tasks and projects, ability to create project templates and customize project categories

Response from ProActive Software


Thanks for the awesome review Jenna!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

Minimize review

Anonymous

Great program for great value

Used daily for free trial
Reviewed 2019-08-25
Review Source: Capterra

Overall great software. Very visually appealing and the organization makes sense. Highly recommend.

Pros
I've been trying out a lot of project management software recently, and this program stacks up very well. The UI is organized and sleek, and there's a good use of visualization for task prioritization, task status, and time tracking. I like the interface more than most other software I've tried. It's also fairly cost efficient for smaller teams compared to other options and you get many of the same features that more expensive programs offer. They offer tutorials on how to use all the features, but it's not too difficult to learn the majority of them.

Cons
There are a few bugs and kinks that need working out, but the team seems very active in doing so.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

Minimize review

Anonymous

One of my Favorite Project Management Software

Reviewed 2018-02-15
Review Source: Capterra

Once I decide to purchase this software, my business would improve efficiency for scale.

Pros
I was excited to try Proworkflow's free trial. After trying so many different products, proworkflow suits most of my business needs. I like the features such as a user friendly dashboard *a must* (plus it feels & looks professional and can be brand personalized). Next in line is the actual functionality - Project Management includes agility timelines, timesheets, budget tracking & tasks. Has a ton of tools which are easily accessible, projects have a great layout with customizable templates for seamless workflows. I especially like the Client/Vendor Collaboration portal. I can upload files, organize and set privacy. Reports have a clean and easy to read layout and are pretty much a one click to print. Lastly, the integrations are useful - google docs, drive and quickbooks are my favorites. Overall, ProWorkFlow could be a great investment, The Solo price is $10/m w/out plugins such as Quotes Manager and Invoices Manager. The Advanced price is $30/m includes plugins such as Quotes Manager and Invoices Manager (which is reasonable).

Cons
What makes me sad is the time it has taken me to finally discover this software. During my trial, I was not able to test drive the Quotes Manager or Invoice Manager. Otherwise, not sure exactly what the Advanced level offers that Solo doesn't. To completely setup the software without help would probably add an extra 20+ hours to my workload. I am definitely considering to make the switch to Proworkflow. A major bonus would be added features such as the ability to send project contracts and project questionnaires.

Response from ProActive Software


Thank you for the review!

Rating breakdown

Value for money
Ease of use
Features

Likelihood to recommend: 8/10

Minimize review

Jeremy G.

Great project tracking software, albeit a bit pricey

Used daily for 2+ years
Reviewed 2018-07-24
Review Source: Capterra

Proworkflow was a great solution when we found it and started using 5 years ago. We've been a loyal customer and have varied from 4-7 users. It's great that you can add and remove people easily but it can be a costly investment. Although if it catches at least 1 hour of billable time a month, that would've been missed otherwise, it pays for itself.

Pros
Ease of tracking time, creating projects and tasks.

Cons
Cost seems high per person for a small agency really adds up.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

Minimize review

Stefanie C.

Great PM Tool for small to medium size companies

Used daily for 2+ years
Reviewed 2018-07-26
Review Source: Capterra

We have been using PWF since we started the company 5 years ago and we are big fans of it. When talking to industry leaders, the tool is not known at all. Having said that our team members old and new like it. We have only recently started to work on creating reports which has given us lots of insights on how we run our business, which clients we should focus on, each team member productivity level, ect.

Pros
It's easy to train people on how to use it. It's cost effective. The customer support has been consistently good... keep it up! :)

Cons
The interface, UI/UX should be improved. New features should be implemented each year to grow the software over time. one thing it would be nice to have a ticket system with tech and it companies could use. Need to be more flexible when used by users, more like boot camp

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 7/10

Minimize review

Anonymous

Straight to the point solution

Used daily for 6-12 months
Reviewed 2019-07-25
Review Source: Capterra

Overall, a great solution that cuts through the noise for you in the already-crazy world of project management with great value for money as well.

Pros
- Great support for Agile sprints, you can tell that the Agile methodology was thought of in the product's design, offering so many tools and features that enable working on sprints and other fast-paced projects. - Nice Milestone and Kanban visualisation as well. As I said earlier, points your attention to the most important thing to note; straight to the point. - Great value for money too.

Cons
- Not great support for all invoicing scenarios; that would be useful to integrate into some projects that perhaps require follow-on funding or fractional and/or incremental payments. - It doesn't have great support for extra-platform communication with colleagues and third parties that are outside the platform, this could be useful when interfacing with clients who may not be registered users

Rating breakdown

Ease of use
Features

Likelihood to recommend: 8/10

Minimize review

Trish C.

Proworkflow review

Used daily for 1-2 years
Reviewed 2018-07-21
Review Source: Capterra

ProWorkFlow has allowed me to create quotations and send invoices, track jobs easily and efficiently. It is also very cost effective.

Pros
The software was easy to set up and has made my business function a lot more smoothly.

Cons
There are some things that the software was not able to do - but I managed to find work-arounds.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

Minimize review

ESME' M.

Back of the house user

Used daily for 1-2 years
Reviewed 2018-07-27
Review Source: Capterra

The goal is ROI reporting. After entering quotes, freelance hours, employee hours, invoices, expenses, we are hoping to receive financial and burn ROI information although uncertain of PWF's abilities to pick up all aspects in a concise complete report.

Pros
Definitely a great cost for the money. Linking capabilities among the various tabs (tasks, file attachments, calendar, quotes) is somewhat seamless. The multiple options of time keeping is a plus.

Cons
Reporting is lacking. Various report drop options is lacking and not clear. Lacks pliability. Invoicing is also lacking with the QuickBooks external quotient not adjustable which makes it unusable. The creator hasn't had to create 50 manual invoices because the unnecessary key strokes, date input inflexibility, cursor flow inept, lack of default movement is frustrating, time consuming and leads to errors.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 7/10

Minimize review

Zsolt S.

Customisable perfection

Used daily for 2+ years
Reviewed 2021-03-02
Review Source: Capterra

PWF is the most important management tool in our company.

Pros
I've been a subscriber since 2011. In the last years the number of new functions skyrocketed. I love that we can add custom fields, it is really helpful. I am also happy with the quote and invoice module, the Xero integration is crucial for us. I can't imagine my company without PWF.

Cons
Possible improvements: - direct email import to projects - a bit more fancy Fixed Cost Items list editor - thumbnails for the pictures

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

Minimize review

Anonymous

Wonderful product and staff, sad we could not implement.

Used occasionally for less than 6 months
Reviewed 2018-05-11
Review Source: Capterra

Unfortunately we were unable to proceed with this product for reasons outside of the functionality or staff.

Pros
Very user friendly!! With a single one hour review of the product we were able to conduct a thorough trial with minimal follow up questions needed. Staff, with no instructions, were able to access their login and update tasks with minimal effort. Client visibility into projects, at the level designated by client by project, is a huge benefit. Their open API and multiple Zapier integrations provide a very flexible product. Finally, they understand Project Management = Time + Scope + Budget! No other product in this price range which we have found includes Budget from the Project down to the task level.

Cons
The only negative within this product is Tasks cannot be scheduled for specific dates/times on a staff calendar without impact to the project budget. IE: if the staff does not complete as scheduled but also does not update the Task project budget will be inaccurate. We did not chose to use this software due to requirements within our processes which made it incompatible, not due to the product or staff of ProWorkFlow.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

Minimize review