WorkOtter Pricing Plan & Cost Guide

WorkOtter

#1 Rated SaaS Project, Resource, & Portfolio Management PPM

4.95/5 (155 reviews)

WorkOtter Pricing

Pricing model: Subscription

Free Trial: Available

We are 35%+ less expensive (and much higher reviewed/ranked) than Clarizen, WorkFront, Smartsheet, Mavenlink, Planisware, and Changepoint! Contact us for a live demo and a no obligation quote.

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WorkOtter Pricing Reviews

Pros

  • It is a user-friendly software to work with. I would like to mention that the dashboards integrations are great and the way how you can monitor and track resources is great.Greivin B.Read the full review
  • WorkOtter staff are very friendly and helpful. They are good communicators and easy to work with.Zachary V.Read the full review
  • I would highly recommend this to other project managers. The cost of the product is amazing for everything you get with this program.Alecia P.Read the full review

Cons

  • I have not yet found anything so far that I dislike about the software.Verified ReviewerRead the full review
  • I am from Brazil and they support English only. I already mailed them with this suggestion but no ETA yet.Whately K.Read the full review
  • There is no way to track time inside of the application via timer.Deana M.Read the full review
100%
recommended this to a friend or a colleague

25 reviewers had the following to say about WorkOtter's pricing:

Anonymous

Great software for Project Management

Used occasionally for free trial
Reviewed 2020-11-03
Review Source: Capterra

I had a great experience with their sales team. The sales staff was extremely knowledgeable, was open with pricing, and (most importantly) not pushy!

Pros
WorkOtter is a great project management software because of its simplicity. It is easy to use and has visually appealing layouts which help team members easily keep up with work. The software also allows users to link and attach documents with no data usage caps and with unlimited storage which is an awesome feature because storage is expensive!

Cons
I can't think of anything bad to say. I really like it!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Hannah R.

Perfect Balance of Structure and Flexibility

Used weekly for less than 6 months
Reviewed 2017-04-13
Review Source: Capterra

Price points are affordable and create valuable options no matter what the business size. The clean platform gives you all of the information you need and none of the fluff that you don't. Customization of dashboards allows you to focus on your companies most important KPI's and easily track projects to determine prioritization initiatives and workloads.

Pros
The flexibility and custom reporting

Cons
Would like to see more connectivity with LMS platforms to integrate more data.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Chelsea R.

Great for resource management of our team!

Used daily for less than 6 months
Reviewed 2019-02-07
Review Source: Capterra

The sales rep was never meddling and explained pricing upfront. Everything has been great with everyone involved!

Pros
We were using excel spreadsheets to stay organized and that just was not working very well. We used our existing excel spreadsheets to create our initial instance. Having everything in this software has increased our teams collaboration significantly.

Cons
We had to work through creating processes for our team, which isn't necessarily the software's fault, but this was a bit of a lift.

Rating breakdown

Value for money
Ease of use
Features

Likelihood to recommend: 10/10

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Laura K.

Team collaboration at it's finest.

Used daily for free trial
Reviewed 2020-09-02
Review Source: Capterra

Being able to see upfront pricing allows for faster decision making when comparing products. Questions about the product were answered quickly and their knowledge helps to understand the full capacity of the program and features.

Pros
The Gantt chart with features to make adjustments and review timeline possibilities. Building dashboards to collaborate better with team members. The syncing features help to improve documents and allows for better communication.

Cons
There really are not any cons to the software itself. With a little bit of a learning curve, the software is very useful and provides many features that are needed in project management.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Jennifer L.

Best all around solution.

Used daily for 6-12 months
Reviewed 2017-04-19
Review Source: Capterra

Our company was looking for a good priced PPM solution which would allow growth. We got our foot in the door with resource management and expanded quickly into full portfolio management. Implementation was a breeze.

Pros
Easy to use and fast.

Cons
none as of yet.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Juliana H.

Very complete and easy. Excellent cost-benefit!

Reviewed 2017-04-15
Review Source: Capterra

WorkOtter exceeded my expectations! You can manage your budget, team and projects in a very easy environment, creating your own reports and customizing your dashboard according to your needs. That is everything a project manager looks for. The customer service and price are also fantastic. I highly recommend WorkOtter.

Pros
It is a very complete and easy to use project management software.

Cons
I have no cons about it.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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ARIFUL I.

Unique Title Here - We Love WorkOtter

Used daily for 2+ years
Reviewed 2017-05-21
Review Source: Capterra

Pros
project, portfolio, and resource management doesn't have to be difficult (or expensive) with WorkOtter you can get started quickly , manage all types of project, and build/update your own reports.

Cons
Everything is a breeze in WorkOtter and the people are great.This software is very easy to work. work to be softly complete.

Rating breakdown

Value for money
Ease of use
Features
Customer support

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Ed N.

Keeping Complex Projects Simple, WorkOtter does the Trick.

Reviewed 2017-04-13
Review Source: Capterra

WorkOtter is an easy to use program to help you keep on top of all your projects. Customizable to meet your needs depending on the scale of the work involved with multiple goals and objectives to track progress. Users are able to update their progress and statuses so you can see where everyone is in relation to the overall project goal. The price is great, the features fantastic and it streamlines your complex project into easily manageable pieces that you can adjust as necessary. Love this.

Rating breakdown

Value for money
Ease of use
Features
Customer support

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Anonymous

Project management was never easier before! WO is a comprehensive and contemporary PMP solution.

Used occasionally for less than 6 months
Reviewed 2018-02-13
Review Source: Capterra

A professional project management tool that can be utilized to ensure a higher ROI.

Pros
The app comes with awesome features like exhaustive project planning tools, portfolio management modules, human resource allocation and collaboration with team members, useful professional reports and charting options and several utilities that make life easier for managers like me. I am fascinated to see how easily I can create a LCM (Life Cycle Model) flowchart and assign tasks to my team members in no time. Moreover I can track performance of my team members vividly and can take adequate actions as and when required. The data is laid out neatly and can be accessed with a few clicks. The datasheets can also easily be downloaded and mailed. In addition any datasheet in Excel or CSV format can directly be uploaded and integrated to the online database without any hassle. But above all I appreciate the clean and easy-to-use interface that makes my job faster and more efficient. The simplified approach ultimately saves me recurring cost, execution time and corporate resources. Just imagine that one can even customize and relocate the columns in the datasheets! I cannot ignore the fact that WorkOtter is affordable and I do not have to spend money like water for the product. In reality a business can reduce managerial cost by a significant limit by using the wonderful cost-effective software! The last but not the least, as the tool utilizes the most contemporary SaaS architecture, I am happy to believe that the app is fully secure and my data is protected.

Cons
WorkOtter does what it should do serving the objective of a sophisticated project management application and it is difficult to find a loophole in it. However it gives a scope of improvement when the web version and the mobile version are compared closely as a few features are desktop-only and are not available on the mobile version of the app. Nevertheless the mobile app is equally fast and useful. Though I have already praised the UI greatly, it could be better if it could offer users a few color schemes or skin templates to choose from to customize the interface.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Tera J.

WorkOtter is a great Project Management Tool

Used daily for less than 6 months
Reviewed 2017-04-13
Review Source: Capterra

The software is helpful and easy to use. The collaboration with other software has reduced time required to perform Admin task. and to convert. The layout is easy to read and easy to customize. This software will certainly help keep the team aware of the various stages of multiple projects. The team members will also be aware of the task and duties they have to manage. Another great part is this software is great to use if your small and only have 1 or 2 projects or if your large and have a great deal of projects going on. Plus the price point is great.

Pros
The easy to use and convert ability

Cons
None

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Nathaly S.

Straightforward, affordable and consistant plataform

Used daily for 1-2 years
Reviewed 2017-06-02
Review Source: Capterra

Pros
I work with a team of senior and junior analysts so the intuitive interface that WorkOtter provides facilitates the work of knowledge multiplication and sharing of ideas. Being reasonably priced I was able to expand it to our other facilities and the team could use it to share their projects to each other more efficiently, due to the superb cross-project visibility, best practices were used among them. I can definitely point out the timesheets, reports and customizable dashboards as a positive feature, the visibility of information are to our team are as important as the content itself, so it took that on our advantage.

Cons
We have facilities around the world, I would like to suggest the app for our other sites, but English is the only language available.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Stefanie K.

WorkOtter is a lifesafer!!

Reviewed 2017-04-14
Review Source: Capterra

WorkOtter is an absolutely amazing product. I love how I can do everything in one program. It's easy to use and you can customize it to work with your unique business. Not to mention that it is affordable too. Customer service is awesome! Its hard to find a program that works and has great customer service. WorkOtter did both!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Eugene F.

Outstanding product for small shops to enterprise PMOs

Reviewed 2017-04-13
Review Source: Capterra

With over 30 years of experience in IT project management, in every role from team member/developer to managing multi-national programs, I can say that WorkOtter is one of the best products I have seen. As a web-based product, WorkOtter is immediately cross-platform solving one of the largest problems faced by large-scale integration or development projects with nearshore and offshore resources. The interface is simple without being simplistic, and the product is feature rich. WorkOtter offers numerous integrations out of the box, and the pricing can't be beaten. Two key features I particularly like about this product are the heavy emphasis on templates and the workflows that are built based on practical experience. WorkOtter derives from the knowledge of project professionals.

Rating breakdown

Value for money
Ease of use
Features
Customer support

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Ashley G.

Great for option for sophisticated project management teams

Reviewed 2017-04-17
Review Source: Capterra

This is perfect for organizations looking for an all-inclusive enterprise level project management software. It's flexible enough to accommodate different roles and responsibilities. Different individuals on the team have dashboards that cater to their specific function on the team and on a project. The software also does a really good job at people resource management. I value the view that shows time allocated vs. overall availability of members on the team. There are business metrics built in that senior management will find very valuable in determining the overall business value of projects. Great for teams who want a sophisticated project management experience and flexible enough to accommodate all types of projects. ~Ashley

Rating breakdown

Value for money
Ease of use
Features
Customer support

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Charles S.

Fantastic Product for Projects of all Scales

Used monthly for less than 6 months
Reviewed 2017-04-13
Review Source: Capterra

I was introduced to the WorkOtter software as a way to manage the complexities of managing projects with multiple moving pieces in a browser environment. The dashboards are simple to understand and reliably function as intended. For me, reliability of software is an important concern, and this software appears to be reliable. Having worked on multi billion dollar projects, I can appreciate the need for top level views of performance of various areas, and WorkOtter provides clean and crisp graphics to give project managers and organizational managers the analysis and insight that are needed to maintain a project's budget and scheduling requirements. One of my favorite parts of the WorkOtter software is the integration with Microsoft Project. The ability to have an immediate graphical representation of the budgetary and scheduling impact of work done in MSP gives valuable insight to project management teams. Thank you for introducing me to this product. I will be sure to recommend it to my colleagues in need of such software.

Pros
I appreciate the integration with Microsoft Project. This allows users to capture necessary detail beyond what a browser based project management tool can offer.

Cons
I would like to be able to group organizations and view metrics such as CPI and SPI for these organizations and sub-organizations. It would also be nice to have integration from costing software such as Deltek Cobra.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Alecia P.

Amazing Program!

Used daily for 6-12 months
Reviewed 2017-04-13
Review Source: Capterra

WorkOtter is a great software program! Very easy to use to keep track of projects and maintain reports. I would highly recommend this to other project managers. The cost of the product is amazing for everything you get with this program! Great all around product! Alecia

Pros
Easy to use!

Cons
none

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Gisele M.

This is a great project management system, incredible tech support too!

Used daily for 2+ years
Reviewed 2017-05-31
Review Source: Capterra

Pros
Since I work with 4 different product categories in my company, the aspect I like the most about Work Otter is the ability of building project portfolios according to the category or work force I am working on for example. Before purchasing this software I had the chance to have a free live trial, the team was very supportive and patient showing all available features. WorkOtter was an affordable ppm considering the other options I had in hand.

Cons
WorkOtter in available only in English and I have employees in other countries, they understand English but not really well. It would be good to have it available in other languages.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Debra R.

A Better Way!

Used daily for 6-12 months
Reviewed 2019-07-01
Review Source: Capterra

Service has been there to assist with everything including set-up. We were given every opportunity to ask questions and to understand the answers. Everyone, who will be utilizing the software, have been happy with the software and seem glad we have chosen this.

Pros
1) You're able to prioritize projects according to budget. There is an assessment and assessment scale which helps with the "business value". 2) There is a risk module built in, which is advanced, but our team uses this and it is great to have it 3) You can check who is most available when creating your team. You can see what level each resource is already allocated. 4) Reporting is built with numerous reports and they are all good ones.

Cons
As with any software, there is some set-up required. So far the set-up has been easy. Training everyone has taken a short time but that's no fault of WorkOtter or the software. No real "cons" thus far.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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elizabeth c.

Always on track with Workotter tool

Used daily for less than 6 months
Reviewed 2017-05-20
Review Source: Capterra

Pros
You'll find all sort of tools that promise to help you improve your productivity and a huge list of methods for tracking tasks. User-friendly. It's very affordable, especially for small teams. Its simplicity, certainly it has captive my the team. They've all adopted this methodology immediately. Workotter allows us to collaborate daily in a virtual way in the joint projects, being able to assign different tasks, to know the state of its progress, to hold conversations, to give us constant feedback and finally to see those that have already been completed.

Cons
Should be available in different languages though. In addition, I think visuals and the board's structure should be improved.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Rochelle B.

Its a brilliant software. This software provides all the project management tool in one place!

Used daily for less than 6 months
Reviewed 2017-05-21
Review Source: Capterra

A great one stop shop. I am able to be even more organized as a consultant.

Pros
I have a Master in Project Management, I apply all the Project Management principles to all my projects as a Management Consultant. I love most of all that at the clip of the mouse I can analyze the risks, cost and resource plan of my project....in addition, I can also see the progress of multiple projects. This software is a combination of all the PM software out there....inclusive of msprojects. I intend to use this software to do my work.

Cons
I need training from the developers themselves. To train the staff in Jamaica. That would be great for our company as we are a part of the government sector and we need tools like this software being used all over the country to assist Project Managers to run better projects in all public sectors in Jamaica.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Jason L.

At last found the simple cost effective project management tool

Used daily for 6-12 months
Reviewed 2017-05-18
Review Source: Capterra

User friendly , quick Project management tool

Pros
Dashboard : very user friendly.. all in one place. Click of a button , linked to all flows such as various projects, filters, estimates, Milestones, Resources, Staffing , Capacity planning. Program Management and Portfolio Options are a big plus in this software. Portfolio is like a Roadmap clearly showing start to finish and how the resources are consumed. For UI experience, Color coding making it very friendly. Reports Module - this has tons fo reports where we can see and select the desired reports. In summary, a perfect tool for Project manager, cost effective.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 7/10

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Mubashir R.

WorkOtter is instrumental in building and sustaining the best software on the industry

Used daily for 6-12 months
Reviewed 2017-05-27
Review Source: Capterra

My company is managed to get the most valuable resource for the right project,

Pros
WorkOtter helped us easily assess how well we utilized our entire resource pool is on an hourly, daily or weekly basis, helping us to ensure our most valuable resources are used to maximum effect, and our workload is balanced to avoid sustained periods of time on the bench. As a head of PMO, improving project delivery of my Project Managers which helps reduce project cost and increase profit margins. Secondly the report and dashboard method of reviewing information and viewing the current status of operations provides a significant opportunity to make our business more efficient and quick to respond to issues and opportunities.

Cons
Personally we love the integration with MS Project and JIRA, however would like to see intregation with Basecamp.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Daniel Q.

Easy/interactive excellent program to use!

Used daily for less than 6 months
Reviewed 2017-05-21
Review Source: Capterra

Very versatile and EASY program (at least that i have used in my experience as a PMP certified PM) to track like a road map your task on projects, sort, pivot, and filter tasks, engage and compare stages of your project. One thing i liked is the ability to play with "what if scenarios" and see how that affects cost, times, etc overall in your project. You have tons of great analytics to use, Gantt charts, Critical path, heatmaps, matrix, time bubbles... ohhh! and dont forget this can be Integrated/export/import with/from JIRA, Excel and Microsoft Project! All reports can be also emailed to users.

Pros
Very versatile and EASY program (at least that i have used in my experience as a PMP certified PM) to track like a road map your task on projects, sort, pivot, and filter tasks, engage and compare stages of your project. One thing i liked is the ability to play with "what if scenarios" and see how that affects cost, times, etc overall in your project. You have tons of great analytics to use, Gantt charts, Critical path, heatmaps, matrix, time bubbles... ohhh! and dont forget this can be Integrated/export/import with/from JIRA, Excel and Microsoft Project! All reports can be also emailed to users.

Cons
Some features might need updates as new updates are added/edited by Project Management Institute. Missing the updated software or new patches part.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Muhammad Ali K.

User Friendly and very effective PM software

Used daily for 6-12 months
Reviewed 2019-07-03
Review Source: Capterra

Satisfied to choose WorkOtter as our Project Management software. Developed exactly according to the needs of Project managers. Organizing our tasks were not been as smoother as these are now with the help of this Software. WorkOtter seems like a member of our team which supports us in an incredible way.

Pros
WorkOtter has provided us an opportunity to get control over our complex tasks. Organization of tasks is extremely simple in the software. The software is highly user friendly and doesn’t require hours and hours of training to get used to it. Perfect software for scheduling and communication. As a PC I am always updated on the project, it takes few moments to have a check on the activities of my colleagues. Integration of files is easy on to the online database. Easy execution of sharing and uploading files saves time. Assigning taks to members has become so convenient with WorkOtter. 2 way synchronization with JIRA is an additional benefit. The interface is aesthetically designed which is soothing to eyes. The level of customization in the software made me feel empowered and that is what you need as a PC. Lastly, it is affordable and the amount of benefits it entails definitely makes it worthy to use.

Cons
Until now the software is working pretty fine. There are no major glitches which we have encountered. Initially, some very minor concerns appeared because it was a new software for us however, the more we are using it, we are getting familiar with the software. I think due to its high customization we are unable to find any major drawback so far.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Lori S.

Product Overview Video

Reviewed 2017-04-14
Review Source: Capterra

Features and Functionality (4 Star) I think there was some really unique and needed capabilities provided by the software. Sandbox to Production is a very nice feature when looking at an overall view of current and scheduled projects and the ability to see different scenarios prior to making public. Planning and scheduling seemed very easy to use along with Resources. Templating is very important to PM and PO as the similarities and workflow are the same between many different programs and needing to create workflows for every program can be cumbersome, the time to build templates is worth the long-term time saving Ease of Use (4 Star) While the video did not show all the features, the ones show pertaining to Portfolio, Project and Resource management seem to be easily understandable and relatively low training requirements for new users. The sync between MSP and WorkOtter was a nice feature, however it didn't appear to be a live sync and the user would need to upload/download/upload back and forth seemed to raise the question, why use this if I can manage in MSP it didn't drive home that it would be a solution to no longer use MSP and a phasing-out solution could be used in this way. I think most users are looking for a 1-all solution, to avoid different groups using one management solution while another group uses a different one.

Rating breakdown

Value for money
Ease of use
Features
Customer support

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